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Executive adjunct:University of North CarolinaJob description:Executive adjunctBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000348 NC income Grade Equivalency GN10 Classification Title Executive adjunct - Journey Working Title Executive adjunct income Range $53,837 - $59,221 Anticipate Hiring Range $53,837 - $54,000 FLSA Status Non Exempt Division University Advancement Department Alumni Affairs (Adm) Work Unit Alumni Engagement Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position This position serves as an Executive adjunct - providing executive-level support to the Executive Director of Alumni Engagement. Serves as the primary office manager and provides oversight of administrative operations in the Office of Alumni Engagement. Additionally, this position is responsible for providing broad located support for the Executive Director including: volunteer and alumni/donor management; project and database management; budget management; event planning; conducting research; and preparing written correspondence. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school and three years of progressively responsible administrative/office management practice; or graduation of a two-year secretarial science or business administration program and one year of practice as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field; or an equivalent combination of training and practice. University Preferred Appropriate qualifications: Graduation from high school and demonstrated expertise, expertise and abilities gained through five years of progressively responsible administrative/office management practice; or graduation of a two-year secretarial science or business administration program and three years of practice as described above; or graduation from a four-year college or university, preferably with major emphasis on Business administration or a related field and two years of progressively responsible administrative/office management practice; or an equivalent combination of training and practice. Essential Job tasks » Manage the Executive Director's calendar with delegated authority to adjust schedule when necessary. » Provide day-to-day administrative support to the Executive Director, including scheduling department meetings with staff, constituents, vice chancellor and chancellor; coordinating and preparing materials for events and meetings. » Monitor the departmental budget, reconcile expenditures, process invoices and reimbursements. » Access Banner Advancement, Advancement Report Central and Banner SSB to pull alumni reports for the Executive Director and to review guest lists for alumni events. » Arrange travel for the Executive Director and Alumni Engagement staff, as needed. » supervise stewardship activities for alumni volunteers. Other Work Responsibilities » Other tasks as assigned by the Executive Director of Alumni Engagement. Departmental Preferred practice, expertise, Training/Education » Bachelor's degree preferred. » Two to four years of administrative practice, including supporting a senior level executive and managing a complex calendar. » Prior practice in higher education, preferably in Alumni Affairs. » Familiarity with UNC Charlotte and working expertise of University systems such as Banner, 49er Mart and Purchasing Card (P-Card) is highly preferred. » practice with budget tracking, purchasing, processing invoices, reimbursements, and reconciliation of expenditures. » Selected candidate will possess great customer service and relationship building expertise. » Strong written and verbal communication expertise. » Attention to detail and accuracy is essential. » Excellent technical expertise including proficiency in Microsoft Office, Google Suite, and web-located applications. » Must be comfortable with learning new software platforms. Necessary Licenses or Certifications Work Location Harris Alumni Center Posting date 05/18/2024 Closing date 06/02/2024 Proposed Hire Date 06/10/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have professional practice scheduling and supporting a senior level executive? If so, please explain your practice. (Open Ended Question) » * Do you have previous professional practice working in Higher Education? If so, please explain your practice. (Open Ended Question) » * Do you have practice with budget management, purchasing, and processing invoices? If yes, please explain your practice. (Open Ended Question) » * Please describe your practice with Microsoft Office and Google Suite. Would you rate your proficiency level as beginner, intermediate or advanced? (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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