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Job Opportunity: Administrative Associate I:University of MemphisJob description:Administrative Associate I
Posting DetailsPosting InformationPosting Number: SAECC3799 Advertised Title: Administrative Associate I Campus Job location: Park Avenue Campus (Memphis, TN) Position Number: 024134 Job Category: Staff (Hourly/Monthly) Department: Loewenberg College of Nursing Minimum Position Appropriate qualifications: Bachelor's Degree and two (2) years of appropriate practice. An equivalent combination of education, training, and practice may be substituted for the degree requirement. Special Conditions: The department is especially interested in candidates who are knowledgeable of University policies and procedures and in candidates who are practiced users of TigerBuy, Banner, E-courseware, Microsoft Excel, Word, and PowerPoint. skills in Outlook calendar is essential. Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m. May need to work/travel beyond normal work schedule. Posting Date: 04/19/2024 Closing Date: 04/30/2024 Open Until Screening Begins: No Hiring Range: $38,000 - $40,000 per year Full-Time/Part-Time: Full-Time: Benefits Eligible Working Conditions: While performing the tasks of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions: Special Instructions to candidates: All applications must be submitted online at workforum.memphis.edu. candidates must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work practice is located on full time hours. Part time work practice will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only?: No Positions Supervised: N/A Knowledge, Skills, and Abilities: Knowledge - Knowledge and knowledge of higher education policies and procedures. Skills - Exceptional oral and written communication skills. Strong interpersonal and organizational skills. Skill in completing assignments accurately and with attention to detail. Abilities - Strong commitment to customer service excellence. capability to establish and maintain a good rapport with university faculty and staff, students, and the general public. Maintains the confidentiality of information. Additional Position Information: Benefits of Employment (Applies to full-time, non-police employees only): Job tasks tasks & Job responsibilities: Provide administrative support for the College's Academic Division Directors. Interprets department and campus policies and guidelines independently supporting the College's programs. Review incoming mail, internal forms, and other paperwork to ensure completeness, accuracy, and conformity within established procedures. Routes mail, internal forms, and other documents to the appropriate individuals and departments for approval or action. Assists internal and external visitors and callers, including directing them to the appropriate person/department, procedural information, or meeting location. Schedules committee meetings for all academic-related committees. tasks & Job responsibilities: Provide administrative support for faculty by managing room use, copying, printing, and/or distributing class materials, and assisting with learning management platforms (Canvas) and/or other educational technologies (e.g., testing software), as requested. Coordinate and schedule meetings for faculty within the department, University, and external stakeholders. Assist faculty with planning and implementing program-related activities such as exam schedules and proctoring. Process DRS accommodations for students. Provides faculty guidance with troubleshooting Chrome River issues as needed. tasks & Job responsibilities: Orders textbook desk copies on behalf of faculty. Verification of books in the BN system. Ordered and distributed general supplies as needed, including SIM/Skills Lab Supplies. Order posters from TigerGraphix for the College's Division Directors and faculty. Enters TigerBuy/Pcard requisitions. Ensures receipt of all ordered supplies and follows up with vendors as necessary for missing or returned items. Reconciles Pcard purchases monthly. Monitors and maintains the inventory of supplies for the Division. tasks & Job responsibilities: Serves as a building access and issue liaison for all physical plant issues within the LCON (3rd Fl), including telecommunications, IT, and HVAC. Submits Physical Plant work orders. supervises the organization and set-up of office and lab space for new faculty. Requests and distributes building keys to new faculty and requests door and critical access for faculty when issues arise. Submits room reservations for faculty. tasks & Job responsibilities: Serves as a steward at the College's special events as requested. tasks & Job responsibilities: Performs other tasks as assigned. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents» Resume » Cover Letter » Unofficial Transcript Optional Documents » References List » Other Document 1 Skills:
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