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Job Offer: Administrative Support Associate - Journey:Rice UniversityJob description:Administrative Support Associate - JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Journey Position Number 002514 Vacancy Open to All Candidates Time-Limited No Department Homepage https://nursing.ecu.edu/ Advertising Department NURSING-COLLEGE OF Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 2 - Journey Working Title Admin Support Associate Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $43,168 Anticipated Hiring Range $33,540 - $37,000 income Grade Equivalency GN04 Work Schedule M-F Work Hours 8-5pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The mission of the college is to serve as a national model for transforming the health of rural underserved regions through excellence and innovation in nursing education, leadership abilities, research, scholarship and practice. The ECU, College of Nursing continuously strives to create a learning environment and workplace culture that provides opportunity, support, and consideration for all students, employees, alumni, and other stakeholders. Job tasks The ECU, College of Nursing is seeking a full-time Administrative Support Associate to provide program support for the College of Nursing (CON), Advanced Nursing Practice & Education (ANPE) Department. The primary purpose of this position is to effectively manage the administrative responsibilities for the NNP/CNS/NM and NE & NL areas of Advanced Nursing Practice and Education Department within the College of Nursing. The major purpose of this position is to serve as the administrative adjunct for the Department of Advanced Nursing Practice and Education. This includes serving as adjunct to the Program Director(s) (50%), the faculty (25%), and for the program functions (25%). tasks of the administrative adjunct are those things done for the programs as a whole, primarily administrative functions preparing annual reports for external organizations preparing documents in support of annual federal funding grants, and preparing a newsletter two times per year. Maintains several student databases. Organizes, and collates all program evaluation data each semester, (Including student evaluation of external rotations, internal rotations, self-evaluations and clinical evaluations) and coordinates annual program evaluation data. Organizes and coordinates student admission interviews, student clinical rotations, schedules students counseling, and familiar with faculty teaching schedule. Records student evaluations into database and creates semester reports. tasks of this position includes effectively managing the administrative support functions for the program such as submission of College and University forms (i.e., Book Orders and Faculty Report forms), preparation of travel and reimbursement, recording and preparing minutes of program meetings and the typing of confidential program materials. This position also supports faculty by retrieving electronic versions of requested journal articles. This includes typing of confidential memos and program materials, answering the phone and taking messages, filing student forms and connected paperwork, word processing, copying, and keeping faculty informed of activities, meeting, notices, etc. This position includes the use of various ECU databases including INB/Self-Service Banner Finance and Student, ECUBIC, Degree Works, etc. Other tasks as assigned by manager. Responsibilities include, but not limited to: 40% Public Contact/Work Coordination: This employee is often times the first contact for the Program Director(s)' Office. The employee has everyday contact with the general public, university faculty and staff. This employee schedules appointments and meetings for the Program Director(s) and maintains their office calendar. They schedule and organize program committee meetings for the Program Directors. The employee coordinates meetings with other departments, faculty, and students. tasks vary from planning meetings to recording and reporting. Information processed including minutes, data, and follow up by memoranda, emails, letters or telephone calls. They distribute the agenda, minutes, and any other pertinent information prior to each meeting via e-mail. The employee also arranges travel for the Advanced Nursing Practice and Education faculty for meetings or conferences. In addition, this individual will be in charge of travel and communication in scheduling potential candidates who are being recruited to the CON. Confidentiality is an important factor in the as this individual will deal with sensitive material such as annual faculty evaluations and student information. 25% Information/Records Administration: This employee is responsible for recording, transcribing and composing minutes for the Advanced Nursing Practice and Education Meetings. The employee prepares reports for use by the Program Directors, Chair, the Associate Dean, the Dean, and other university-wide agencies. This individual is responsible for entering courses offered in the Advanced Nursing Practice and Education programs each semester into Banner. This employee will be responsible for gathering information for the annual report for the Advanced Nursing Practice and Education programs from assigned concentrations and compiling this information to submit to the Program Director for review. This employee is responsible for maintaining files housed in the Department Chair's office. Information is frequently requested by the Associate Dean, department chairs, committee chairs, faculty members, and university administrators. Employee maintains electronic and hard copy files for the Department Chair. This employee compiles data from files for reports for accrediting agencies, professional agencies, federal government granting agencies, and university reports. Also, manages files for all graduate faculty to include credentialing information, CVs, evaluations, etc. 15% Verbal and Written Communication: This employee composes letters and memoranda, notices, agenda, and meeting minutes for the Program Directors. This employee is responsible for submitting updates and changes via the CON work order system to maintain accurate graduate student information on the CON web site. 10% Office Technology: Must be able to effectively and efficiently operate office equipment to complete everyday tasks. Proficiency in Microsoft Office Suite and outlook is required. Various ECU databases including INB/Self-Service Banner Finance and Student, ECUBIC, Degree Works, etc. 10% Mail: The employee circulates announcements, flyers, agendas and other related information concerning the graduate Program to the appropriate departments and persons. The employee prepares the outgoing mail according to the regulations of the mail service. E-mail is received and sent to faculty, College of Nursing administrators, Graduate School, other schools and departments in the University. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education » Excellent oral and written communication expertise » capability to use discretion and judgment in dealing with faculty, staff, students, and the public » capability to work independently and prioritize » Excellent organizational capability » Substantial expertise of computer expertise including database management and the production of reports and spreadsheets » Critical thinking and problem-solving abilities License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 08/20/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 08/29/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/73480 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Explain your practice with Microsoft Office software, such as Excel, Word, and PowerPoint. (Open Ended Question) » * How many years of Administrative support practice do you have? » 0-2 » 3-5 » 6-9 » 10 or more » * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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