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Offer: Manager, Office of the Vice President:Villanova UniversityJob description:Manager, Office of the Vice PresidentTo view the position details and/or apply to a position, click on theView Detailslink below the Job Title. If you have questions about the application process, please refer to theApplicant FAQ's.
Posting DetailsDo you have questions about the application process? If so, please refer to the Applicant FAQ's. Posting Details (Default Section)Posting Number:: 20244135S Position Title:: Manager, Office of the Vice President Employment type:: Staff Job location:: Villanova, PA Recruitment Type:: Internal/External candidates Work Schedule:: full-time/12-months Avg Hours Week: Department:: 005-Office of Mission and Ministry Position Summary:: Part of the Office for Mission and Ministry, the Manager, Office of the Vice President, is the leader of the division-wide administrative support team and will provide advanced administrative support to the Vice President and adjunct Vice Presidents in the Office for Mission & Ministry, including maintenance of files and partnership with various campus and external partners. While using independent judgment, the Manager will serve as a resource for communication with internal and external constituents as well as resolve and troubleshoot challenges. The Manager will be responsible for continuing supervision of the administrative adjuncts in the Office for Mission and Ministry. The Manager will establish procedures and protocols to improve efficiency and effectiveness of administrative operations and will supervise professional development for administrative staff. The Manager will also be responsible for coordination and assist in planning of select division-wide major events. The Manager coordinates multiple items, initiatives, and projects within the Office of the Vice President and serves an important function alongside the Office's leadership abilities team through a variety of work functions that are both high-level and highly confidential. The Office for Mission and Ministry promotes and supports the Augustinian Catholic mission of the University with particular attention to the Augustinian charism and spirituality, with a concern for building community that is inclusive, respects and celebrates diversity, and fosters an atmosphere that demonstrates care for our common home. These core values are integral to Villanova's Augustinian Catholic mission and OMM's stewardship of the mission. Information technology is OMM's firm desire to be a model of diversity, equity, and inclusion in hiring and programming at Villanova. The Office for Mission and Ministry welcomes and encourages applications from people of all backgrounds and identities who share these values and a desire to promote them across the university. The Manager, Office of the Vice President supports the Vice President and adjunct Vice Presidents. This position will supervise all administrative and office adjuncts within the Office for Mission and Ministry. tasks and Job responsibilities:: 1. Office of the Vice President Operations: » Provide advanced administrative support to the Vice President and adjunct Vice Presidents of the Office for Mission & Ministry, including maintenance of files, reconciliation of expenses, and contact with all levels of campus and external partners. » Maintain calendar and schedule meetings via the Outlook meeting invitation process with multiple attendees. » Advise the VP and AVPs on a variety of issues, including office priorities and deadlines, celebration of milestones/life events, and issues related to office operations. » Serves as OMM's Green Office Champion » Compiles and Provides agenda and meeting minutes at the direction of the Vice President. » Manages initial approvals for expenses and invoices processed through Concur for all staff in the Office for Mission & Ministry that are charged on the main OVP budget. This includes managing all Amazon, Office Basics, and personal P-Card approvals for the office for supplies and VP/AVP event needs. 2. Event Planning: » Assist with all aspects of event planning and execution of select OMM major events. » Prepares and processes honoraria for select OMM major events » Provides additional support for other events as needed. » Act as OMM's liaison with University Event Coordinators' Network. 3. OMM Administrative Operations: » Establish procedures and protocols for all administrative operations. » Manages, mentors, and leads the administrative adjunct team. » Approves and manages leave for administrative adjuncts. » Attend and actively participate in Staff and Team meetings » Attend professional, retreat, evaluation, and planning meetings » Meet with manager on a regular basis » Participate in committees as assigned 4. Other tasks: » Perform additional tasks and assist with special projects as assigned. Minimum Appropriate qualifications:: Formal Education » Bachelor's degree required. Work practice » 3 years of administrative support practice required. Specific Job Knowledge » Solid knowledge of work flow, process steps and professional standards for the function » Advanced organizational and time management expertise » capability to set priorities for self and manage own time, effort and activities » capability to participate as an active team member » In-depth knowledge of and practice with Microsoft Office products, particularly Excel and Word » Significant practice working with enterprise-wide financial systems and budget development systems (SCT Banner practice a plus) » practice with PCs and related functionality (e.g. e-mail, document scanning, etc.) and other general office equipment Preferred Appropriate qualifications:: Work practice » 5-7 years of administrative support practice preferred » Knowledge of higher education and fundraising environment preferred. » Prior managery practice preferred. Physical Requirements and/or Unusual Work Hours: : » Tools, machinery and equipment used: General office equipment » Environmental conditions: General office environment. » Physical Requirements: General office environment. Special Message to candidates:: Posting Date:: 08/26/2024 Closing Date (11:59pm ET):: 09/15/2024 income Posting Information: : Commensurate with practice. income Band:: I Job Job Category:: exempt References NeededReferences NeededMinimum Number of References Needed: 2 Maximum Number of References Needed: 3 Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * How did you first hear of this employment opportunity? » Indeed.com » Higheredjobs.com » Glassdoor » Chronicle Vitae » Academic Keys » PA CareerLink/JobGateway » Professional Affiliation/Trade Website » Diversity Association/Publication Website » Advertisement in Academic or Professional Publication » Referred by a current employee » Referred by a friend, family member, or former employee » Heard about Information technology at a conference or career fair » Browsing the Villanova website » Cabrini University employee » Other » * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application:Required Documents» Cover Letter / Letter of Interest » Resume / Curriculum Vitae » Statement of Contribution to Mission » Statement of Contribution to DEI Optional Documents » Other Document Skills:
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