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Offer: Strategic Program Coordinator:University of North CarolinaJob description:Strategic Program CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte offers a variety of benefits which include, but are not limited to:· Health and Life Insurance · Retirement Programs · Vacation Leave · Sick Leave · Community Service Leave · Paid Parental Leave · 12 Paid Holidays (including an extended December holiday) · Professional Development Opportunities · Tuition Waiver Program · University Recreation Membership Discount To lgain more about our Benefits Information click here: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write 'see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see the job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 010000 NC income Grade Equivalency GN07 Classification Title University Program Associate - Journey Working Title Strategic Program Coordinator income Range $40,350 - $50,4380 Anticipate Hiring Range $40,350 - $50,4380 FLSA Status Non Exempt Division Business Affairs Department Facilities Management (Adm) Work Unit Facilities Management AVC Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position This position serves as the Strategic Program Coordinator - with responsibility for working in close coordination with the Executive Director and other departmental leaders to support the evolution of the Finance, Quality, and Business Operations unit. Some tasks include, but are not limited to: fiscal management, research and development, business and office administration, strategic planning support, unit records, event scheduling, and website maintenance, etc. Serves as a resource for unit leadership abilities in the areas of analytics, process improvement, material acquisition and logistics, fleet management, customer operations, finance, and quality assurance, as well as the development and monitoring of the unit's KPIs, OKRs, and other performance metrics, strategic goals, etc. Additionally, this position manages all FM discretionary funds, as well as financial reporting for FM mini-grants, grants, etc. Develops reporting tools such as complex spreadsheets, revenue and expense tracking, monthly reporting and a graphical representation, customer service, and WR status updates, balanced scorecard updates, etc. Monitors FM Service Level Agreements (SLAs) using analytical tools such as Excel, dashboards, etc.- providing monthly reporting to customers and/or other stakeholders. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree; or equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Graduation from a four-year college or university and one year of related practice; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. Essential Job tasks » Reporting to the Executive Director, serve as senior administrative support for the unit. » Administer departmental programs such as apprenticeship programs, etc., as assigned. » Manage departmental funding sources as assigned. » Assist with procurement functions, purchasing card activities, etc. » Develop reporting tools such as complex spreadsheets, revenue and expense tracking, monthly reports, etc. » Serve as a Financial Account Manager within Facilities Management. » Manage the department's website content and messaging. » Draft specialized publications, charts, representations, reports, standard operating procedures, customer communication tools, etc., as assigned. » Assist in the development of new unit strategic initiatives; » Create and update strategy maps, balanced scorecards, etc.; Monitor unit KPIs, strategic goals, performance metrics, etc. » Participate in process improvement projects and other special projects, as assigned. » Research external funding opportunities for FM; » Communicate with FM departments/units, and campus customers to request and/or provide information; » Use Microsoft Office Suite (Word, PowerPoint, Excel, and FrontPage) on a everyday basis to create reports and correspondence and Google Chrome to send emails. Other Work Responsibilities Other tasks as assigned. Departmental Preferred practice, expertise, Training/Education » Graduation from a four-year college or university » Proven track record of excellent customer service. » Demonstrated practice in a fast-paced environment (preferably within a higher education setting) where excellent customer service, communication, and analytical expertise are required. » expertise and skill with Google Applications (Gmail, Google Sheets, Google Docs & Google Forms), and Microsoft Office Suite with intermediate or advanced expertise in using Excel. » capability to lgain university systems and procedures including 49er Mart, Concur, Banner Finance, ARCHIBUS, etc. » Administrative practice including office management, correspondence, website management, etc. » Excellent communication and problem-resolution expertise; » Selected candidates must have the mental and physical capabilities to execute the essential functions of the position with or without reasonable accommodations. Necessary Licenses or Certifications » A Valid Driver's License. University Program Associate may operate assigned vehicles on and/or off campus and must possess, maintain, or obtain a valid driver's license upon appointment to the position. Work Location FM - Finance, Quality and Business Operations Posting date 10/17/2024 Closing date 10/31/2024 Proposed Hire Date 11/15/2024 Contact Information Special Notes to candidates UNC Charlotte offers a variety of benefits which include, but are not limited to: · Health and Life Insurance · Retirement Programs · Vacation Leave · Sick Leave · Community Service Leave · Paid Parental Leave · 12 Paid Holidays (including an extended December holiday) · Professional Development Opportunities · Tuition Waiver Program · University Recreation Membership Discount To lgain more about our Benefits Information click here: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see the job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have a valid driver's license? » No » Yes » Do you have practice with managing programs? If so, please explain which programs and your practice. (Open Ended Question) » Do you have professional practice in finance, budgeting, reporting, tracking, etc? If so, please explain. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of Interest » Contact Information for ReferencesOptional Documents Skills:
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