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Job Opportunity: Business Services Coordinator:University of North CarolinaJob description:Business Services CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002354 NC income Grade Equivalency GN09 Classification Title Business Services Coordinator - Advanced Working Title Business Services Coordinator income Range $44,640 - $55,800 Anticipate Hiring Range $44,640 - $53,560 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit Languages, Cultures, and Translation Work Schedule 8:00 am - 5:00 pm, Monday - Friday. This position may be eligible for a telework schedule once onboarding into position is complete and with manager approval. Primary Purpose of Position The primary purpose of the Business Services Coordinator is to serve as the Office and Budget manager for the Department of Languages, Cultures and Translation. The person in this function will be responsible for administering and reconciling the department's budget, which includes making recommendations to the Chair regarding the use and distribution of funds. Other responsibilities include managing Schedule Building, part-time faculty hiring processes, and completing all paperwork related to faculty recruitment, promotion and tenure. In addition, the incumbent will manage the Language Placement Test and the Language Proficiency Certification, as well as general office requests (in the absence of the Admin Support Associate), produce reports and assist the Chair, Associate Chair, and Graduate Program Director with special projects. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four year degree in a related business function and two or more years of practice in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and practice. Essential Job tasks » Maintain financial records, compiling and summarizing data to assist the chair in analysis and forecasting of the budget to ensure equitable allocation of funds » Exercise responsibility for administering the department budget, which includes making recommendations regarding the use and distribution of funds, and reconciliation. » Review proposed grant budgets before submission of application. » Manage budgets for internal and external faculty grants. » Complete financial reporting for all grants in the department. » Exercise responsibility for administering part-time faculty budget and Special Pays. » Record, compile and summarize quantitative and qualitative data using established format for reports required by Chair, Dean and Academic Affairs, including the department's Annual Report. » Work closely with faculty and the University Scholarship Office to manage scholarship application deadlines. » Complete confidential paperwork for faculty recruitment and contracts. » Complete confidential paperwork for faculty reappointment, promotion and tenure. » Assist international faculty with visa requirements and manage the connected paperwork. » Respond to questions/issues by determining and consulting appropriate resources such as policies, manuals or other staff. » Use compiled data to research trends and projections, write reports and advise department leadership abilities on the best use of resources. » Make decisions and solve problems that impact the everyday processes of an office. » Apply expertise of programs, policies and procedures to interpret and communicate information to meet specific needs of faculty, staff, and students. » Respond to complex requests for program and procedural information. » Work with the Chair, Associate Chair and Graduate Program Directors, as well as the Professional Advisor and Program Coordinators on special projects such as Program Review, ROI reports, Assessment, Policy Audits as well as other projects assigned by the Dean's office and Academic Affairs. Other Work Responsibilities » Manage Scholarship award process, including the preparation and review of scholarship information for completeness and accuracy as publicized in the University Scholarship Office. » Manage event planning for special events and conferences. » Manage Schedule Building, proof the schedule and handle schedule changes. » Supervise, direct, assess and train an SHRA Administrative Support Associate and student workers. » Identify and recognize problems that have established precedents and take initiative in resolving such problems. » Handle all confidential part-time faculty hiring paperwork and contracts. » Handle all graduate adjunct hiring paperwork and contracts. » Track and reconcile faculty all purchases for faculty travel. » Serve as a resource to faculty and staff on a variety of subjects including office equipment, software applications, and information processing procedures. » Other tasks, as assigned. Departmental Preferred practice, expertise, Training/Education » Bachelor's Degree in a related business function, and a minimum of 1 year working in Higher Education is preferred. » practice managing budgets is strongly preferred. » practice with Degree Works, Banner Self Service, and Internet Native Banner, and similar Higher Ed software is preferred. » Excellent written and oral communication expertise are needed for position. » capability to work independently and exercise sound judgement is preferred. » Strong organizational expertise, and attention to detail are a must. » Strong interpersonal expertise and the capability to work effectively in a team environment. » Working expertise of Google and Microsoft Office Suite programs (Intermediate practice is preferred.) Necessary Licenses or Certifications Work Location Mebane 442 Posting date 11/08/2024 Closing date 11/14/2024 Proposed Hire Date 01/06/2025 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have a Bachelor's degree and one year of practice related to the area of assignment or equivalent combination of education and practice? » Bachelor's Degree with 1 year practice or Higher Degree » Associate's with 3 years practice » High School with 5 years practice » Less than listed combinations » * Do you have professional practice administering and/or managing budgets? If yes, please explain your practice. (Open Ended Question) » * Do you have practice with Degree Works, Banner Self Service, and Internet Native Banner, or other related Higher Ed software? If so, please indicate what software and your practice. (Open Ended Question) » * Do you have practice with both Microsoft and Google Suite applications? Is so, please indicate which and the connected applications as well as your level of practice (beginner, intermediate, advanced). (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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