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Offer: Administrative Support Specialist:University of North CarolinaJob description:Administrative Support SpecialistBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001963 NC income Grade Equivalency GN08 Classification Title Administrative Support Specialist - Advanced Working Title Administrative Support Specialist income Range $41,251 - $47,000 Anticipate Hiring Range $41,251 - $47,000 FLSA Status Non Exempt Division Academic Affairs Department Coll of Computing&Informatics (Col) Work Unit College of Computing & Informatics Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position The purpose of this position is to support the activities, functions, and administrative tasks related to college-wide programs, processes, and special projects within the College of Computing and Informatics. Primary responsibilities include but not limited to: » Building, maintenance, and management of class schedules for college-wide courses » Hiring of part-time faculty and instructors of record for college-wide courses » Teaching adjuncts (TA) and instructional adjuncts (IA) management for college-wide courses: job posting, hiring, training, evaluation, community-building » Execution of college-wide academic processes: processing credit-by-exam and independent study requests, issuing course authorizations, collecting course syllabi, etc. » Assisting with procurements for college-wide programs: renewing software licenses, purchasing textbooks, instructional tools / resources, etc. » Handling travels for students and directors in the college-wide programs » Other administrative tasks: coordinating meetings among college-wide course instructors, sending reminders about university deadlines related to courses and administrative support and coordination for special college-level programs and events (e.g., Summer Research practice for Undergraduates) Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school and one year of related office practice; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school and demonstrated expertise, expertise, and abilities gained through four years of specialized office practice or an equivalent combination of education and practice. Essential Job tasks This position reports directly to the Associate Dean (AD) for Undergraduate Programs and Student Success in the college of Computing & Informatics. The range of tasks include administration and coordination of a variety of business functions pertaining to the college-wide level/programs: » Manages and executes class schedules and academic processes » Manages hiring of part-time faculty, instructors of record, teaching adjuncts (TA) and instructional adjuncts (IA) which including training, evaluation of reviewing and approving student time sheets. » Handles travel requests and assists with procurement as needed. » Utilizes a mix of expertise, initiative, and sound judgment to work with program directors, staff, and students. Other Work Responsibilities » Arranging special events/programs and assist with other assignment as needed. » Other tasks as assigned. Departmental Preferred practice, expertise, Training/Education » Bachelor's degree is preferred. » Three years of office/clerical practice. » practice with employee and class schedule functions in Banner is preferred. » expertise of 49erMart, P-card, NinerWorks is preferred. » Must have excellent communication expertise (both written and verbal) and interpersonal expertise. » capability to multitask and prioritize tasks when faced with a heavy workload. » Strong attention to detail and deadlines is essential. Necessary Licenses or Certifications N/A Work Location Woodward Hall Posting date 06/26/2024 Closing date 07/09/2024 Proposed Hire Date 08/01/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » * Do you have a bachelor's degree? » Yes » No » * Do you have at least three years of office/clerical practice that relates to this position? » Yes » No » Some related practice » * Do you have working expertise and or practice with Banner, 49erMart, P-card system, or NinerWork or similar type systems? If so, please indicate your practice and what systems your practice and or expertise is with. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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