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Job Offer: Talent Management Student - Front Desk:Oregon State UniversityJob description:Talent Management Student - Front DeskBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1. A Resume/Vita 2. A cover letter indicating how your qualifications and practice have prepared you for this position For additional information Contact Us by: Julia Kleven: julia.kleven@osufoundation.org OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Note: All job offers are contingent upon Human Resources final approval. Position DetailsPosition InformationJob Title Talent Management Student - Front Desk Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $14.20 (Standard); $13.20 (Non-Urban); $15.45 (Portland Metro) Max Hourly Rate $17.00 (Standard); $16.50 (Non-Urban); $18.00 (Portland Metro) Position Summary This recruitment will be used to fill two part-time (a maximum of 24 hours per week) front desk for the talent management at Oregon State University (OSU). The primary responsibility of the student worker is to provide backup to the Foundation's front desk which includes greeting visitors, answering, and transferring phone calls and providing support to Foundation staff members related to tasks connected with the front desk operations. This position also provides support for the Talent Management Team related to Foundation wide events and activities and may provide support to projects and recruiting efforts. Position tasks Major tasks: » Provide coverage at the front desk during breaks and lunch period. » Greet the public, donors, faculty, trustees, visitors and OSUF staff, in person and on the phone. » Serve as first contact between Foundation employees and their callers and visitors. Keep staff informed about the status of visitors, calls, and faxes. » Answer?multi-line?phone system,?forward?incoming calls?to individual or to voice mail,?or take?accurate messages when calls cannot be directed to a staff member.?Ensure?messages?are?delivered to designated?staff,?forward?overnight voice mail?messages?as appropriate. » As needed, follow?all?front desk?procedures?for?opening?and closing the lobby. » Help maintain conference rooms by conducting a walk through on a regular basis, at least once per day, to ensure the rooms are neat, clear of clutter, wiped down and ready for use. » Maintain the Foundation Board room to ensure Information technology is neat, free of clutter, and ready for use. Help arrange the Board room for events and activities as needed. » Ensure the Hop's Café, exercise room, catering kitchen and Christensen Library are neat, clutter-free, and ready for use. » Ensure proper and timely processing of?all incoming and outgoing mail. » Prepare campus mail for everyday pick up and receipt delivery; prepare Fed Ex and overnight express mailings; receive locked mail from campus security on a everyday basis, and,?in return, include any mail for Foundation employees housed at Gil Coliseum for return delivery; sort and disburse received US mail?and inter-campus mail?to individual mailboxes. » Ensure the Ochoco conference room is ready for candidate interviews by ensuring Information technology is wiped down, neat, clutter free, and water and snacks are provided as needed. » Greet candidates and ensure they are welcomed and have what they need as they prepare for interviews. » Order supplies as needed or requested. » Perform other tasks, including helping support Talent Management Team with recruitment and special projects, as assigned. Minimum Qualifications Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requiremen ts » Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study » Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment » Must meet the applicable minimal enrollment standard » High School student: Regularly enrolled in a high school or participating in a home-schooling program » Undergraduate and post-baccalaureate student: 6 credit hours per term » Undergraduate international student: 12 credit hours per term* » Graduate student officially admitted to Graduate School: 5 credit hours per term » Graduate international student officially admitted to Graduate School: 9 credit hours per term* *International students may be allowed to carry fewer hours than specified above and still be considered ?full-time? by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center. Additional Required Qualifications Must be a student at Oregon State University and have a general knowledge of office practices. Be able to handle interpersonal relationships maturely, thoughtfully, and empathetically, including the capability to work with individuals from diverse backgrounds. Be able to do manual labor and carry 5-20 lbs. Work Schedule - This is a part-time position working up to 20 hours per week. This position's main workdays are Monday and Friday between 10:00 AM - 5:00 PM. An additional day or hours can be added if 20 hours per week is desired, and work is available. Additional hours during summer break are available. The work location for this position is on-site in the Foundation's Corvallis office. Preferred (Special) Qualifications OSU Foundation and Alumni Association Core Values: We strive to be one of the best places to work in the country. We know that our success depends in large part on the people who carry out our mission. It's what we do?- and how we do Information technology - that makes the difference. Our core values reflect our approach to work and to each other, and we are committed to conduct consistent with these values. Working Conditions / Work Schedule Posting Detail Information Posting Number P11079SE Number of Vacancies 2 Anticipated Appointment Begin Date 06/03/2024 Anticipated Appointment End Date 06/03/2025 Posting Date 05/13/2024 Full Consideration Date 05/31/2024 Closing Date 06/14/2024 Indicate how you intend to recruit for this search Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1. A Resume/Vita 2. A cover letter indicating how your qualifications and practice have prepared you for this position For additional information Contact Us by: Julia Kleven: julia.kleven@osufoundation.org OSU is committed to the health of our local and global community. All employees and students are required to comply with the university's COVID-19 Vaccination Program. Please visit https://covid.oregonstate.edu/ for additional information about OSU's plans for safety and success, as well as options for compliance with the vaccination program. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Note: All job offers are contingent upon Human Resources final approval. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents Skills:
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