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Job Offer: Administrative Program Specialist:Oregon State UniversityJob description:Administrative Program SpecialistBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by 06/30/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Lan Xue, xuel@oregonstate.edu, 541-737-3366 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Statistics (Science) (SST) Classification Title Administrative Program Spec Job Title Administrative Program Specialist Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program Specialist for the Department of Statistics within the College of Science at Oregon State University (OSU). The purpose of this position is to provide both specialized and varied support for the academic missions of the Department. The Academic Program Coordinator provides on-campus program support to the Department Head, Graduate Director(s), and Office Manager. This position independently coordinates administrative and academic activities for graduate students from recruitment to graduation. Independent judgment is required in analyzing situations, interpreting and utilizing a variety of policies and procedures, complying with student confidentiality guidelines, creating electronic tools to manage workload and taking the most appropriate course of action. This work is done with a high degree of autonomy. This position requires problem solving and analytical expertise for evaluating, trouble shooting and synthesizing issues in order to prosperously and accurately process and coordinate all work. This position is responsible for interpretation of rules, policies, laws and procedures, and for applying these interpretations to specific and often non-routine situations. This position assists the program with monitoring, auditing and/or directing the program's operation and may include conducting administrative projects or studies requiring research, analysis, evaluation, and interpretation. Oregon State University is committed to maintaining and enhancing a collaborative and inclusive community that strives for equity and equal opportunity. All employees are responsible for, and must be capable of, covering the needs and concerns of diverse students. The Department of Statistics' missions are to train a diverse group of graduate and undergraduate learners at Oregon State University in the theory and practice of statistics and data science; to engage in research and other scholarly activities that will develop and promote the proper use of statistical methodology; and to provide statistical service to other university units. The College of Science is a collaborative and innovative community of students, faculty and staff, that strives for equitable opportunity for all members of that community. The College of Science embraces instruction and research located in unbiased inquiry and a dedication to discovery and innovation, in disciplines ranging from physical to biological sciences. The College is one of only two universities in the country with federal Land-, Sea-, Space- and Sun-Grant designations which signals our commitment and dedication for scientific research that benefits a broad community. The College is committed to creating a welcoming climate to support equitable learning and to providing innovative, inclusive, accessible and equitable access to learning and research practices that incorporate global practices. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 80% - Graduate Program Administration: Primary Contact: »Coordinator for Graduate Program admissions procedures. »Graduate student records »Graduate program assistance 15% - Administrative and Office Support 5% - Serves as a team member performing other tasks as assigned What We Require Two years of practice as an administrative specialist or executive support specialist which included administrative support for a project, program, or operation. Administrative support includes those tasks beyond clerical/secretarial such as: interpretation of laws, rules, and regulations; administrative data collection and analysis; and evaluation of projects, processes, and operations; OR an equivalent combination of training and practice. One year of postsecondary education may be substituted for up to one year of the practice. What You Will Need » Strong communication expertise to effectively communicate and deal with individuals at all levels of the organization (advisors, program Directors, Department Heads, faculty, staff, public, and students) in a professional manner. » Demonstrated effective professional interpersonal expertise, e.g. discretion, negotiation, sound judgement, and conflict management. » practice working in an environment subject to interruption and multiple competing priorities. » Organizational expertise and the capability to independently manage multiple concurrent projects from beginning to end. Demonstrated practice prioritizing fluctuating workloads and deadlines. » practice handling confidential information and sensitive matters. » A demonstrable commitment to promoting and enhancing diversity equity and inclusion. » capability to pay attention to detail. » Demonstrated practice identifying impediments to efficient processes and developing and implementing prosperous solutions. » In-depth practice using and remaining current with Outlook, Adobe, Word, and Excel. For example, proficiency with pivot tables, VLookups, Mailmerge, database creation and queries. » capability to lgain new electronic tools and software. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » expertise of Oregon State University policies and procedures. » practice explaining policies, procedures, and regulations to employees. » practice working with undergraduate and graduate students. » practice with scheduling courses for academic programs. » practice working with web pages, academic regulations, and managing student academic records. » Working practice using OSU's information and administrative data systems including: Banner, Core, Data Warehouse, AppWorx, CANVAS, EvalS, MyOSU, ONID and the Graduate School application system, or similar equivalent systems. practice with web content management platforms such as Drupal or similar systems; practice creating and updating web pages. Working Conditions / Work Schedule » The position works on-campus (not remotely) during normal working hours (M-F 8 am to 5 pm). » Because of deadlines of the university and this office, the staff member in this position may be required to be available during peak periods such as beginning and end of terms. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $20.15 Max income $30.45 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/11118 Posting Detail Information Posting Number P04802CT Number of Vacancies 1 Anticipated Appointment Begin Date 06/15/2024 Anticipated Appointment End Date Posting Date 05/10/2024 Full Consideration Date 06/30/2024 Closing Date 07/30/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by 06/30/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Lan Xue, xuel@oregonstate.edu, 541-737-3366 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * After reviewing the OSU mission statement at http://leadership abilities.oregonstate.edu/trustees/oregon-state-university-mission-statemen t mission and the emphasis on diversity, please state how your background and practice has prepared you to be effective in an environment that values diversity. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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