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Accounts Payable and Vendor Relations manager:University of North CarolinaJob description:Accounts Payable and Vendor Relations managerBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/» The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. » When submitting your resume and cover letter with your application. » These documents are used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationPosition Number 000303 Vacancy Open to All Candidates Working Title Accounts Payable and Vendor Relations manager Position Designation EHRA Non-Faculty Employment Type Permanent - Full-time Months per Year 12 Work Schedule Typical University hours are Monday - Friday from 8:00 am - 5:00 pm. The hours for this position will be 8 hours per day/5 days per week. Hours per week 40 FLSA Status Exempt Division Business Affairs Department Financial Services (Adm) Work Location Reese income Range $65,901 - $70,000 Primary Purpose of Department Within the Division of Business Affairs, the Financial Services department provides central accounting and budgeting services for the university and its financial affiliates, including its foundations and related entities. This department is comprised of the following core office/sub-units: Financial Systems Support, Controller's Office, Budget & Financial Analysis Office, Treasury Services, and Materials Management (including Purchasing, Receiving & Stores, and Inventory Control & Surplus). The Controller's Office provides central business support/oversight for accounting, accounts payable, grant cash management, financial reporting, fixed asset accounting, payroll, tax management, travel, and other business payments and reimbursements. Within the Office of the Controller, the accounts payable and vendor relations team facilitates the timely processing of vendor payments, posting of interdepartmental invoices, remittance-related updates of vendor data including vendor setup and management of the vendor database and program, and responding to customer inquiries. Primary Purpose of Position This position is responsible for all aspects of the continuing functionality of the Disbursements Team (Accounts Payable and Vendor Relations). The position supervises the creation and updating of efficient and effective business processes related to Disbursements including maintaining documentation and developing and administering departmental and campus training related to Disbursements functions. This position supervises the audits/processes of purchase order invoices and employee reimbursements from all University funding sources (State Appropriation, Federal Grants, Special Institutional, and Auxiliary) using Banner, 49er Mart, and ImageNow. Additionally, this position supervises the issuance of payments to vendors in compliance with Federal, State, and University policies, guidelines, and acceptable risks. Responsible for ensuring that: all University payments to vendors and employees are made in an accurate and timely manner; that the University remains in compliance with all accounts payable and tax requirements; and that the disbursements unit is staffed with well-trained individuals to meet these goals. Summary of Position Responsibilities » Responsible for all aspects of the continuing functionality of the Total Supplier Management (TSM) module within 49er Mart. » Supervises the creation and updating of efficient and effective business processes related to vendor management, maintains documentation, and develops and administers departmental and campus training related to TSM and vendor management. » Manage the Vendor Relations department, which is responsible for all aspects of vendor relations including the management of the vendor database and program, supplier and campus user support, and technical issues/upgrades/changes. » Responsible for interacting with all vendors, internal and external, to ensure they are properly established and maintained within Banner Finance for disbursement, tax, and other compliance purposes. Minimum Education/practice » Bachelor's degree and » 3-5 years of practice; or an » Equivalent combination of education and practice. Preferred Education, expertise, expertise and practice Strong managery and leadership abilities expertise with a focus on creating a team that operates with the highest level of integrity and service and in the best interest of the University. Required expertise include: » capability to collaborate and foster teamwork within and across departments » Innovation, resourcefulness, and results-driven » Demonstrated leadership abilities expertise and abilities » Proven track record of quality and integrity » capability and availability to delegate effectively and to hold direct reports accountable » Skilled decision-maker, with transparency in decision-making and management; capability to make good, consistent, and fair decisions (located on facts and data) » capability to handle multiple priorities effectively to ensure projects are delivered timely, accurately, and professionally » practice in higher education and/or complex institutions and/or governmental organizations is preferred. » Commitment to support the University's mission and to work collaboratively with all University constituents Necessary Certifications/Licenses Preferred Certifications/Licenses Special Notes to candidates » UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ » The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. » When submitting your resume and cover letter with your application. » These documents are used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Open Date 09/30/2024 Posting Close Date 10/14/2024 Open Until Filled No Proposed Hire Date 11/01/2024 If time-limited please indicate appointment end date Contact Information Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Briefly describe your most significant or recent years of vendor relations practice. (Open Ended Question) » * Briefly describe your most significant or recent years of Accounts Payable practice. (Open Ended Question) » * Please list the managery positions you've held and how many people you've supervised in each. (Open Ended Question) » * Do you have practice in higher education and or with Banner ERP? If yes, please explain your practice. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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