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Job Offer: Office and Recruitment Manager:Oregon State UniversityJob description:Office and Recruitment ManagerBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1) A resume/CV; and 2) A cover letter that addresses the following: What interests you about this position at this time in your career? Include examples from your practice that demonstrate your qualifications for this function. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Carlea White at Carlea.White@oregonstate.edu We encourage all candidates to identify transferrable skills and comparable practices that may meet the qualifications of this position. If you have questions about the qualifications for this position, please feel free to contact Carlea White (Carlea.White@oregonstate.edu) OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Ecampus (XEC) Position Title Coordinator-Program Admin Job Title Office and Recruitment Manager Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Division of Educational Ventures is seeking an Office and Recruitment Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Division of Educational Ventures (DEV) is a growing, innovative, and collaborative organization with a commitment to providing high-quality online education. The division extends Oregon State University's exceptional learning practices including microcredentials, certificates, and degrees available to students all over Oregon and around the world. The division includes Ecampus, offering over 100 online and hybrid degree programs; the Ecampus Research Unit (ECRU), conducting and supporting original research in online teaching and learning; the Corporate and Workforce Education Unit (CWE), creating pathways for learners employed by collaborators in business and government; the Center for the Outdoor Recreation Economy (CORE), providing workforce development for the outdoor recreation industry; the Open Educational Resources Unit (OER), aiding faculty in adopting open course materials; and the Alternative Credential Unit (ACU), developing short-form educational opportunities The Office and Recruitment Manager is a professional faculty position within DEV and reports to the Business Operations Manager. The Office and Recruitment Manager manages the recruitment, search process, hiring, and onboarding of all division employees. This position serves as the primary resource for HR-related inquiries from managers and employees and is the point of contact for diversity, equity, and inclusion (DEI) guidance. This position manages the work of two administrative support specialists, who assist in the day-to-day operations of DEV. They also supervise the reception function for all Valley Library administrative offices, which includes leading a team that consists of the receptionist and student employees. This position supervises the work of a second administrative position responsible for recruitment assistance, technology purchases, event coordination, and office engagement activities. Oregon State University and the Division of Educational Ventures maintain and enhance a collaborative and inclusive community that is dedicated to equity and equal opportunity. All employees of this division are responsible for ensuring that these commitments are achieved. This position supports these goals directly by recruiting and supporting qualified employees who demonstrate this commitment. The division currently operates on a hybrid schedule, Tuesdays and Thursdays are designated in-office days. Additional days in the office will be required intermittently for interviews, events, and staffing needs. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 40% - Recruitment, Search Process and Hiring Management » Serves as the division's expert for the recruitment and search process, guiding employees through the entire process according to OSU policies and best practices, including HR compliance and confidentiality requirements. » Provides skills in HR processes and procedures to search committees and hiring managers, including the veterans' preference policy. » Works with leadership abilities and hiring managers to develop and revise position descriptions. » Develops a recruitment plan with hiring managers and search committee input, using best practices for attracting a diverse pool of candidates. Implements recruitment plan by writing position posting for advertising, purchases recruitment advertising, and posts position. » Trains leadership abilities, hiring managers, and search chairs about OSU search process and significant university policies. » Makes recommendations, to hiring managers and search chairs, about how to proceed in complex search and hiring scenarios. » Schedules search committee meetings, candidate interviews, and hosts candidates during their on-campus interviews. » broadly communicates with prospective candidates and position candidates all over the search process from application through completion of searches, answering questions, explaining OSU and DEV search processes, and candidate travel coordination. » Develops, maintains, and updates search process guidelines procedure documents for hiring managers, search chairs, and committee members. » Serves as the main point of contact for new hires during the hiring and onboarding process and collaborates with HR service center liaisons to complete the hiring process. » Administers and manages new employee orientation processes. Reviews and revises orientation procedures and provides basic orientation for new classified, professional faculty and academic faculty employees to ensure that all processes, necessary for bringing new employees into the university system, are completed in a timely way. » Manages the Ecampus Employee Orientation canvas course, provides access to new employees, updates course information as needed. » Coordinates the user permissions and staff training needs for Oregon State's administrative and data systems. » supervises support for specific human resource functions including maintaining and updating organization charts. » Ensures that all DEV search processes follow best practices and are conducted in a way that supports DEV's Strategic Plan for Inclusive Excellence and OSU's commitment to equal opportunity. 25% Office Management » Assists employees by providing resources about ergonomics, protected leaves and accommodations and other support systems provided by the university. » Responds to employee inquiries regarding office environment and maintenance. Primary contact with building managers about repairs or areas that need service. » supervises employee engagement activities, event coordination, and internal networking opportunities. » Serves as primary contact with University Information and Technology in the management of telecommunications and computer networking, hardware set-up, and repairs. » supervises the internal processes related to computer and technology inventory. 10% Event and large meeting management » Manages the process of scheduling, room reservations, logistical setup, and coordination of large meetings, both internal and external. This could include identifying a venue, ordering catering, and onsite coordination and set-up of technology and other resources. » Participates in planning committees of large events including notetaking, meeting scheduling, and other tasks as assigned. » Collaborates with internal and external vendors and partners to organize events. » Responsible for knowing and appropriately using allowable expenses related to events including catering, reimbursement, venue selection, and technology needs. 10% - Human Resource Processes » Manages DEV's student employment. » Initiates student employment actions and maintains internal student employment records and reports. » Serves as direct liaison with HR and payroll regarding all DEV student employee manager questions regarding institutional policies and procedures. » Supports managers in managing student employee performance issues by providing solutions and strategies. » Supports a diverse group of employees and managers with questions regarding EmpCenter (and other significant systems.) » Manages special human resource projects and creates reports for department leadership abilities. » Creates and delivers weekly search updates report to leadership abilities which is used to assess and manage the budget as well as plan for space and equipment needs. » Responsible for maintaining search documents files and personal files for archiving. » Maintains personnel files for faculty, staff, students, and temporary employees. Collects performance appraisals and other documentation for personnel files. Observes proper confidentiality in all human resource matters. » Considers and advises on accessibility and accommodations for interviews, meetings, events, and other in-person and online collaborations. » Serves as strike coordinator for the division. 10% - Supervision » Supervises and coordinates the work of administrative support staff who are responsible for reception and other office processes. This supervision includes planning, assigning, and approving work, preparing performance appraisals, responding to grievances, and hiring and firing. Authorizes leave and overtime requests and determines training needs. 5% - Professional Development and Service » Provides service to both the unit and university by working on departmental, division, university, regional and national committees, and projects. Represents and attends significant workshops, trainings, conferences, and meetings, presenting and sharing expertise and skills and networking with colleagues. » Acquires and maintains OSU Search Advocate status by attending training opportunities that develop skills in advocating for equitable hiring practices and minimizing unintentional biases in the search process. » In the event of the Business Operation Manager's absence, this position will act on their behalf regarding HR, business services, and facility functions. What You Will Need » A Bachelor's degree in any field and 3 years of practice working in an administrative support function in a dynamic environment OR 5 years working in an administrative support function in a dynamic environment. » practice coordinating administrative processes in an office environment. » practice leading or participating in an administrative support function for human resource processes, including practice working with recruitment, hiring, or onboarding. » A demonstrated capability to build positive relationships and foster an environment of collaboration, respect, and inclusivity. » practice supervising or superviseing the work of others. » practice with complex scheduling. » Proven capability to maintain organization and develop efficient processes to streamline administrative functions, ensuring optimal workflow and effective task management. » Strong time management skills including the capability to prioritize projects and meet deadlines. » capability to communicate effectively, in both verbal and written formats, with a diverse population including internal colleagues and external audiences. » Demonstrates capability to problem solve and independently troubleshoot when faced with challenges. » expertise of computing systems and communication tools used in an office and hybrid work environment (for example Zoom, Teams, Slack, or others). This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » practice in a university setting using systems that support infrastructure. » practice with recruitment and hiring practices for diverse candidates. » practice participating in and/or leading DEI-focused initiatives. Working Conditions / Work Schedule » The division currently operates on a hybrid schedule, Tuesdays and Thursdays are designated in-office days. Additional days in the office will be required intermittently for interviews, events, and staffing needs. » Typical office environment. » This position may require travel. » This position may require working events after hours or on the weekends. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $60,000 - $67,758 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/19222 Posting Detail Information Posting Number P08505UF Number of Vacancies 1 Anticipated Appointment Begin Date 12/02/2024 Anticipated Appointment End Date Posting Date 09/24/2024 Full Consideration Date Closing Date 10/14/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter that addresses the following: What interests you about this position at this time in your career? Include examples from your practice that demonstrate your qualifications for this function. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Carlea White at Carlea.White@oregonstate.edu We encourage all candidates to identify transferrable skills and comparable practices that may meet the qualifications of this position. If you have questions about the qualifications for this position, please feel free to contact Carlea White (Carlea.White@oregonstate.edu) OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please share a specific example of how you have created a work environment where differences are valued, encouraged, and supported. What did you do? What was the outcome? (300-word limit) (Open Ended Question) » * Please describe a challenging scenario where you had to interpret or apply general policies or practices to a complex or unique situation? (300-word limit) (Open Ended Question) Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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