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Administrative adjunct II:Greater Philadelphia Cultural AllianceJob description:Administrative adjunct II
Date PostedOctober 1, 2024 - 2:25pm
Categories
Administrative
Foundations/Fellowships
Delaware County (PA)Pay Type:Hourly Rate Job Status: Part Time Minimum income/Hourly Rate: $24.00 Maximum income/Hourly Rate: $30.00
Swarthmore CollegeSwarthmore College is a highly selective liberal arts college located in the suburbs of Philadelphia, whose mission combines academic rigor with social responsibility. Swarthmore has a strong institutional commitment to inclusive excellence and nondiscrimination in its educational program and employment practices and encourages candidates who will further advance the goal of fostering a diverse and inclusive community. As one of the nation's finest institutions of higher learning, Swarthmore College is global in outlook and draws students from around the nation and world. The 425?acre campus is a designated arboretum, complete with gardens, rolling lawns, a creek, wooded hills, and hiking trails in the Crum Woods.Who We Are: The Aydelotte Foundation at Swarthmore College is a research institute committed to the liberal arts, expansively defined. The Administrative adjunct supports the Faculty Director and the Senior Associate Director in their program and research initiatives and collaborates with various offices, departments, and individuals across the College. The opportunity: The Aydelotte Foundation at Swarthmore College seeks an Administrative adjunct to provide high-level half-time administrative support. The Aydelotte Foundation at Swarthmore College is a research institute and intellectual community dedicated to an expansive definition of the liberal arts. The Administrative adjunct supports the Faculty Director and Senior Associate Director in program and research initiatives in a hybrid position with in-person and remote hours. The person in this function creates and monitors meeting agendas and office workflow; maintains and monitors department website content; provides high-level budget support; assists with event communication and planning; designs publicity material and publicizes events; manages equipment, supply, and facility needs; prepares office communications; and provides special project support as needed. This part-time, benefit eligible position is expected to work three (3) days per week; two (2) days on campus are required during the academic year (August-May). Essential Responsibilities Department Support Maintains/monitors department website content Anticipates administrative needs related to new projects and programs Works with the Senior Associate Director to ensure meeting agendas and action items are accurate and ensure follow-up Arranges and supports Advisory Board and Steering Committee meetings Budget and Accounting Monitors budgets in MySwarthmore Prepares reimbursement forms, sign, copy and forward to the Business Office contacts with Business Office as necessary to track payment Obtains completed W-9 forms for honoraria Processes and records all budget transfers (budgets and funds) Events Coordinates events scheduling and maintains calendar Organizes guest speaker visits Designs posters and flyers for events and lectures and has copies made Advertises events via social media (e.g. Facebook, Twitter, Instagram) Distributes posters and flyers to faculty, departments and students Coordinates receptions, dinners by reserving space and arranging catering Sends email reminders of events to faculty, staff, and students Keeps checklists of who will/will not attend (faculty and students) Assists with set-up and clean-up as needed Makes overnight accommodations for lecturers Arranges for Media Services support as needed Makes dinner/reception arrangements Makes travel and shuttle arrangements Corresponds with guest lecturers to gather and convey information, answer questions, and arrange payment Office Management Maintains and improves department filing system Takes notes at meeting Monitors supply levels and orders new supplies as needed contacts with Information Technology Services to ensure that office computing equipment (hardware and software) is updated and functional Makes space reservations and organizes remote meetings managery Responsibilities Processes and approves biweekly pay for 4-6 Student Research Fellows Who you are: Strong organizational and excellent written and oral communication expertise Capacity to make decisions independently and as a member of a diverse team Capacity to work professionally with all College constituents and visitors availability to ask questions and seek out peers on campus Primarily works independently with minimal supervision Self-starter, detail-oriented, curious What you bring: Required Qualifications High school diploma or equivalent with 3 to 5 years of office practice or an equivalent combination of education and/or practice. Proficiency with word processing and spreadsheet programs and applications used in educational settings such as Wordpress, Google Apps for Education. Familiarity with standard bookkeeping methods for budget monitoring. capability to operate standard office equipment such as computer, copier, printer, and fax. Demonstrated interest in technology and expertise development through campus-sponsored workshops and training. Preferred Qualifications Bachelor's degree Design background practice with web site management, Adobe Creative Suite, and Google Analytics Exposure to Banner, Moodle and other academic software Working Conditions and Physical Demands: Standard climate-controlled office environment This position requires the capability to focus in a stationary position for extended periods, including at a desk in front of a computer Documents may occasionally be stored in physical form and require positioning oneself to access file cabinets, remove and transport files up to 10 pounds May occasionally need to traverse campus to support events What You Will Get: You'll work at one of the world's most renowned liberal arts Colleges, with incredible benefits, a stunning 420-acre campus, and a collaborative work environment. Join a team of passionate, creative people who work hard and have fun supporting the College students, faculty, and staff. We want to hear from you if you are excited about this function! For full consideration, submit applications with pay expectations including a resume and cover letter, by October 21, 2024. Applications received after this date may be reviewed on a rolling basis until the job has been filled. PA Criminal Required Swarthmore College requires a PA Criminal background check for all staff positions prior to the start of employment. Swarthmore College actively seeks and welcomes applications from candidates with exceptional qualifications, particularly those with demonstrable commitments to a more inclusive society and world. Swarthmore College is an Equal Opportunity Employer. Women and thosewith underrepresented identities are encouraged to apply. To Apply: Please apply via this link:https://careers.swarthmore.edu/cw/en-us/job/495479/administrative-assi st... Skills:
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