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Academic Administrative adjunct:Austin Peay State UniversityJob description:Academic Administrative adjunct
Posting DetailsPosition InformationPosting Number: 20121571Staff Working Title: Academic Administrative adjunct Pay Rate: income is competitive and commensurate with education and practice. Employment Job Category: Clerical/Support Regular/Temporary: Regular If temporary, list duration: Type of Appointment: Fiscal Contract Period: 12 month Position Summary Information Position Summary: The Academic Administrative adjunct will provide support for two areas. The position will provide administrative support for the APSU Speech-Language and Swallowing Community Clinic by assisting the Program Director and the Clinical Education Coordinator. The primary responsibilities connected with this function are with the everyday operation of the APSU Speech-Language and Swallowing Community Clinic. The position will also provide administrative support for the Department of Social Work and serve as adjunct to the Chair of the Department. It is predicted that the prosperous candidate will be located in the SLP Clinic on Monday, Wednesday and Friday and with the Department of Social Work on Tuesday and Thursday. Both of these are located on the APSU Main Campus. Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN. Primary tasks and Job responsibilities: » Greet and assist visitors, answer incoming calls and emails, respond to inquiries or transfer calls to the appropriate person for both departments. » Assist with scheduling SLP client appointments, appointment reminders, assigning treatment room and communicating changes in scheduling to students, faculty and clients. » Process requisitions, payment authorizations, purchase supplies for the clinic, office, classrooms, labs/studio/building or other needs as arise in both departments. Complete SW textbook requisitions for the bookstore each semester. » Process/complete payroll forms both paper & electronic, complete student hiring forms, temporary hiring documents, faculty hiring documents, and interview arrangements. Maintain files and records for each office complying with all federal regulations (HIPAA, FERPA, etc.) » Process travel authorizations, travel claims, study abroad documents, purchase airline tickets, make hotel reservations, reserve cars, process conference registrations, request and distribute funds in advance for faculty, students, Director and Chair of both departments. » Assist Social Work Chair with awards, scheduling student seminars, arranging for speakers, recruitment/alumni events and letters. » Catalog course syllabi, student evaluations, work orders, key requests, swipe card access and locker/key assignments. Maintain a calendar for both departments. Help to prepare everyday SLP clinic schedules and prepare and secure clinic. » Ensure required reporting functions and documentation are completed and updated for new and returning SLP Clinic clients (e.g., intake, case study, permission to treat, plan of care). » Provide support for office equipment. Maintain Social Work departmental web page. May be asked by Social Work Chair to assist faculty member assigned to supervise computer labs in the department. » Assist both departments with data management for accreditation, student certification, and admissions. Prepares clock hour summaries for accreditation and certification reporting. » Utilizing Social Work Chair guidelines, enter permits, assign advisors, workload (TLC) changes, class schedule entry, review and correct bulletins. Supervise and assign work to scholarship and work study students. May be asked to proctor a major field test or exam. » Assist in monitoring budgets for both departments to include monthly reconciliation with Banner. » Completion of various contracts and service agreements for Chair/Director of both departments. » Operate various university platforms such as Elusion Banner, CALIPSO for CAA, VALT and Clinic Note. » Perform other related tasks as assigned expertise, expertise, and Abilities: » capability to efficiently operate a personal computer and connected software (Outlook, Word, Excel, etc.) and Elusion Banner. » capability to communicate effectively and appropriately. » capability to maintain confidentiality of records and information. » capability to interact in an effective and appropriate manner with diverse populations, the University community, and the public. » capability to detect and correct grammatical and spelling errors in written correspondence. » capability to handle multiple tasks simultaneously. Physical Requirements: » Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Required Minimum Appropriate qualifications: » High School graduate of equivalent » Minimum of one year of prior practice working in an office setting, preferably in a university setting » Computer and word processing expertise » Proficiency with MS Office programs (Word, Excel, etc.) » A background check will be required for the prosperous applicant. Posting Detail Information Open Date: 06/26/2024 Close Date: Open Until Filled: Yes Special Instructions to candidates: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).* Do you have previous office practice? If yes, please ensure that this practice is clearly indicated on your application. » Yes » No Applicant DocumentsRequired Documents» Resume Optional Documents » Cover Letter » Letter of Recommendation 1 » Letter of Recommendation 2 » Letter of Recommendation 3 » Other Document Skills:
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