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Job Offer: Administrative Support Associate:University of North CarolinaJob description:Administrative Support AssociateBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002567 NC income Grade Equivalency GN04 Classification Title Administrative Support Associate - Journey Working Title Administrative Support Associate income Range $33,540 - $38,890 Anticipate Hiring Range $33,540 - $37,000 FLSA Status Non Exempt Division Academic Affairs Department College of Health & Human Svc (Col) Work Unit College of Health & Human Svc Work Schedule 8:00 am to 5:00 pm; Monday - Friday. Position may be eligible for up to 1-2 days of telework once onboarding is complete and with manager approval. Primary Purpose of Position Position provides administrative support to the two Associate Deans, assists the Student Compliance Specialist with affiliation agreement and student compliance verification processes, and serves as an administrative backup to the Executive adjunct to the Dean. General administrative tasks include initiating transactions and travel processes, work orders, and meeting/event scheduling, course schedule building, support for college-level faculty on-boarding and development initiatives, and support for college-level student affairs processes. Student compliance related tasks include assistance with routine notifications related to affiliation agreement expiration and renewal, communications regarding licapability insurance certificates, and other recurring communications during periods of high demand. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school, or completion of its equivalency, and two years of office/clerical work practice; or an equivalent combination of training/practice. Essential Job tasks » Provides administrative support to the two Associate Deans. » Assists the Student Compliance Specialist with affiliation agreement and student compliance verification processes. » Serves as an administrative backup to the Executive adjunct to the Dean. » General administrative tasks include: » Initiating transactions and travel processes, work orders, and meeting/event scheduling, course schedule building, support for College-level faculty on-boarding and development initiatives, and support for College-level student affairs processes. » Student compliance related tasks include: » Assistance with routine notifications related to affiliation agreement expiration and renewal, communications regarding licapability insurance certificates, and other recurring communications during periods of high demand. Other Work Responsibilities » Responds to inquiries which require written explanation or interpretation of established policies, procedures and programs. » Reviews sensitive materials and edits content constructively. » Applies expertise and interpretation of policies and procedures to provide positive and supportive communication of information in alignment with preferences of Dean's Office leadership abilities. » Responds calmly to people under stress or expressing displeasure with situational factors. located on delegated authority from Associate Deans or Student Compliance Specialist, assesses issues, identifies potential solutions, and to provide clear communication regarding steps for resolution. Departmental Preferred practice, expertise, Training/Education » College Degree preferred. » Three years of administrative practice, preferably in a higher education setting. » Advanced expertise in excel, Microsoft office programs, Gmail and calendar applications. » Excellent oral and written communication expertise to interact with a variety of consumers (faculty, staff, students, external agencies, visitors, and families). » Strong attention to detail » capability to problem solve and propose solutions. Necessary Licenses or Certifications Work Location CHHS 476 Posting date 05/14/2024 Closing date 05/28/2024 Proposed Hire Date 07/01/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Where did you lgain about this posting? (Open Ended Question) » How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » * Do you have at least three years of administrative practice, preferably in a higher education setting? If so please explain your practice and if your practice is in a related setting, please explain how your practice relates to this position. (Open Ended Question) » * Do you have advanced expertise in excel, Microsoft office programs, Gmail and calendar applications? Please indicated which applications you have practice in and what you skill level is (Beginner, Intermediate, Advanced). (Open Ended Question) Applicant DocumentsRequired Documents» Cover Letter / Letter of Interest » Resume / Curriculum VitaeOptional Documents » Contact Information for References Skills:
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