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Executive adjunct:Rice UniversityJob description:Executive adjunctBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of knowledge, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Executive adjunct Position Number 921334 Vacancy Open to All Candidates Time-Limited No Department Homepage https://studentaffairs.ecu.edu/ Advertising Department STUDENT AFFAIRS, VICE CHANCELLOR'S OFFICE Division Student Affairs Classification Title 10433 Executive adjunct Competency Level 2 - Journey Working Title Executive adjunct for Student Services Operations Unit Number of Vacancies 1 Full Time Equivalent (FTE) 1.000 Full Time or Part Time Full Time Recruitment Range $37,306 - $71,454 Anticipated Hiring Range $57,000 - $62,000 income Grade Equivalency GN10 Work Schedule M-F Work Hours 8a-5p Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Division of Student Affairs consists of over 30 departments, each of which is responsible for providing a variety of student support, service, and educational programs which are accessible to the university community. With over 300 full-time employees and over 1,200 student workers, the Division supports Pirate success through environments that enhance student development, engagement, belonging, well-being, and career readiness. The Division strives to be a national leader in developing student practices that positively transform lives and communities through work that makes students the focal point of our services, policies, and programming; creates a community where all feel save, included, and welcomed; treats each other with dignity and civility, and recognizes every individual's rights, ideas, and beliefs; maintains open and honest interactions, and delivers high quality programming, services, and resources through continuous reflection and improvement. The Student Services Operations unit is comprised of the Senior Associate Vice Chancellor, who reports to the Vice Chancellor, as well as Career Services, Center for Student Success, Discapability Support Services, Divisional Communications, Parent and Family Programs and Student Affairs Technology Services. Job tasks The primary purpose of this position is to support, organize, and manage administrative, fiscal, and operational efforts for the Student Services Operations unit. This position will directly support the Senior Associate Vice Chancellor in carrying out the tasks and responsibilities of managing the Student Services Operations unit and serve as lead administrator for the unit and its departments. This position will also serve and support, as needed, to the Vice Chancellor for Student Affairs. Budgeting & Finance (20%) Establishes and maintains paper and electronic files and budgeting records for the Senior Associate Vice Chancellor. This position will be responsible for all PORT orders, submitting journal entries as requested, completing ProCard purchases, and reconciling in Chrome River for the Senior Associate Vice Chancellor as well as all Student Services Operations departments. This position will monitor departmental budgets and track all expenditures. Responsible for managing travel, making equipment/supply purchases, reviewing Kronos, and submitting deposits as needed for the Student Services Operations units/departments. This position will contact with other offices across the Division and University to ensure accuracy and compliance. Planning & Organizing (20%) The Executive adjunct represents the Senior Associate Vice Chancellor for Student Affairs and the Student Services Operations unit and its departments. This position must exercise complete accuracy and attention to detail when organizing communications and correspondents as well as managing events, appointments, speaking engagements and functions. This position problem solves in response to requests from the key administrators as well as coordinates and tracks projects to ensure that responses are handled in a timely manner and that deadlines are met. The position must be very flexible and able to work on multiple projects concurrently. This position monitors a variety of information that directly impacts the Senior Associate Vice Chancellor and must plan, direct, and coordinate many tasks simultaneously for the Division to meet various deadlines and expectations from a wide variety of internal and external constituents. Must be able to operate independently and have a strong sense of priorities and capability to quickly gain knowledge of the issues which are currently under consideration by the office. The position will develop ideas into plans of action and to coordinate the actions through implementation. This position will draft and prepare correspondence for internal announcements, meetings, and organizations and assist in preparing and managing presentations and slide decks. Knowledge - Program (20%) The Executive adjunct must manage sensitive and highly confidential issues and always remain a consummate professional. The position must be independent and resourceful; and must have an in-depth knowledge of policies, procedures, and protocols since this position is constantly communicating information to internal and external constituents. This position must maintain knowledge of a broad spectrum of educational programs and student development activities, student affairs regulations, policies, and procedures because of the diverse focus within the Division. In working with various administrative units, the incumbent will have a working knowledge of the various programs that the division supervises and an in-depth knowledge of the Student Services unit and its departments as well as the Senior Associate Vice Chancellor's scope of responsibilities. These programs include Parent & Family offerings (such as Fall/Spring Family Weekends, regional events), Career Services offerings (Career Fairs, etiquette dinners, mock interviews), Discapability Support Services offerings (accommodation requests, testing centers), Center for Student Success offerings (Financial Wellness workshops, First Year Assessment (FYA) outreach and case management, Hubs in Main Campus Student Center), Divisional Marketing and Communication (website and social media management, photography/videography offerings, liaison and communications), and SA Technology (workstation repair, server management). The Senior AVC is also responsible for managing all divisional policies, rules, and regulations (PRR'S) including the creation of new PRR'S or revising, editing, and updating of existing divisional PRR's and co-chairing University Commencement (with Chancellor's Chief of Staff) which includes organization, coordination, communication, and the execution of university ceremonies as well as college/department ceremonies each fall/spring. The position is required to know specific functions and staff assignments within the unit, division and university to communicate rules, regulations, and policies under which the division operates, and must understand how these specific functions/staff relate to the capability of the Division to achieve its stated mission and goals. Interpersonal expertise & Communication (20%) This position will use interpersonal expertise and communicate with a high degree of discretion, judgment and independence, communicating effectively and working well with a wide variety of constituents, both internal and external to the University, including administrators, students, parents, faculty, state and federal authorities, both orally and in writing. This position will be expected to manage sensitive and highly confidential issues in a manner that will promote confidence in the Senior Associate Vice Chancellor. This position will independently research, develop and draft letters, memos, or reports for the Senior Associate Vice Chancellor. This position will use good judgment and exercise discretion in conveying both verbal and written information. Maintains the Senior Associate Vice Chancellor's calendar, schedules appointments without prior approval located on the knowledge of her responsibilities and issues of importance; prevents scheduling conflicts and resolves conflicts with the schedule. This position possesses logistical expertise to maximize the Senior Associate Vice Chancellor's time and will locate and assemble information for meetings that the Senior Associate Vice Chancellor attends and also assemble information for various reports, briefings, and conferences. This position will plan and organize conferences, retreats, and/or other meetings for the Senior Associate Vice Chancellor. Problem Solving (15%) This position identifies and resolve problems, uses discretion and judgment in knowing when these need to be passed along to the Senior Associate Vice Chancellor. Researches and makes recommendations for unusual and novel situations. Examples may include internal/external media requests and constituent issues that need to be addressed, and inquiries related to accommodations, career readiness initiatives, PRR processes, operation of testing centers, logistics of University Commencement, website/media regulations and OCR complaints, coordination of FYA survey results and case management, collaboration on student success initiatives across the University, or specialized/nuanced requests for family-focused or financial wellness services. Should be able to anticipate and negotiate solutions for potential problems that could impact the Associate Vice Chancellor and the department. Problems are addressed in conformity with priorities, policies, commitments, and goals of the department. Routinely coordinates and facilitates solutions with external and internal organizations and constituents. Follows up to ensure that the correct information and solutions are supplied and that deadlines are met. Information/Records Administration (5%) Establishes and maintains paper and electronic files and records for the Senior Associate Vice Chancellor in a manner that conforms to established policy and archive procedures. Maintains leave records for direct reports to the Senior Associate Vice Chancellor and select staff. This position will be responsible for maintaining all records, approvals, and paperwork related to PORT orders, ProCard purchases, Chrome River and travel reimbursements for the Senior Associate Vice Chancellor Office and reporting units. Minimum Education/practice High school diploma or equivalency and three years of progressively responsible administrative/office management practice; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management practice; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education » Knowledge of planning/organizational responsibilities connected with upper-level management. » practice working in a university setting. » Microsoft Office software practice. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of knowledge, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 05/15/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/22/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/71327 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired Documents» Curriculum Vitae/Resume » Cover Letter » Letter of RecommendationOptional Documents » Additional Document #1 » Additional Document #2 » Additional Document #3 Skills:
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