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Job Offer: Budget Manager:University of North CarolinaJob description:Budget ManagerBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/» The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. » Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. » Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section. » Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). » Please submit a resume and cover letter with your application. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000928 NC income Grade Equivalency GN09 Classification Title Business Services Coordinator - Advanced Working Title Budget Manager income Range $44,640 - $55,800 Anticipate Hiring Range $44,640 - $55,702 FLSA Status Non Exempt Division Academic Affairs Department Enrollment Management (Adm) Work Unit Undergraduate Admissions Work Schedule 8:00 am - 5:00 pm; Monday - Friday Primary Purpose of Position This Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Undergraduate Admissions, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management as well as Undergraduate Admissions. This position serves as the main contact in their units for questions related to policies and procedures. The primary focus of this function includes providing budget oversight, personnel action support, and reporting as requested by the Director of Finance and Business Operations, and the Director of Undergraduate Admissions. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel request approval, and travel expense report approval, onboarding and offboarding of staff, and initiating personnel actions in Niner Talent, and Hire a Niner. This position serves as a departmental timekeeper. Another area of focus for this position is administration of the Admissions budget, which includes General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets. Specific tasks related to this area of focus include; preparing annual budget reports and summaries of spending in specific areas, preparing RFP or waiver of competition documentation for purchasing, and regular meetings with the Director of Admissions and Program Coordinators. Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and program budgets, and performs other administrative tasks as requested. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four year degree in a related business function and two or more years of practice in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and practice. Essential Job tasks The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Undergraduate Admissions, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator's essential tasks are as follows: » Provides direct financial and budget management and oversight for their assigned units » Initiates and provides personnel support to their assigned units » Works with Department Directors, Program Managers, and staff to inform, instruct and ensure division and university processes and policies are upheld. » Assigns and maintains program budgets for Undergraduate Admissions » Processes payments for stipends, temporary staff, graduate adjunctships and student staff. » Records and tracks all transactions in Malibu, Excel, or Google Sheets » Manages funds and reconciles transactions in Budget with Banner » Reviews and approves travel authorizations and reimbursements that are submitted by unit staff. This position holds Delegated Authroirty for travel documents. » Approves purchases and in some cases initiates purchases. » Initiates and tracks contracts for Undergraduate Admissions through Contracts+ » Acts as pCard approver for their units » Initiates and tracks some personnel actions (GA's, Temps, EHRA and SHRA staff) » Analyzes and presents budget reports to Directors, Program Managers, and Enrollment Management as needed. » Provides support to units during vacancies or absenses » Updates organizational charts as needed » Maintains on-boarding and off-boarding guidance Applicant must also: » Have a general expertise of accounting principles and human resource processes » Have an intermediate to advanced level of Excel expertise » Have the capability to multi-task » Have a high level of organizational expertise » Be detail-oriented » Be resourceful and able to research and work independently while also being a team-player » Be able to communicate effectively both verbally and via written communication with all University personnel Other Work Responsibilities » Take on team-lead functions as determined by the Director of Finance and Business Operations » Identify procedural process improvements and be able to communicate them effectively » Support the Director of Finance and Business Operations in additional tasks as assigned » Support the Director of Undergraduate Admissions with PCard Purchases and Travel Requests and Expense Reports. Departmental Preferred practice, expertise, Training/Education » A minimum of a bachelor's degree in a related field and at least 2 years practice in a higher education setting. » Three to four years of progressive practice working with budgets in a university office setting. (High degree of detailed work with financial forms, numbers, and reconciling of expenses from different budgets.). » practice with strong financial report development and presentation expertise. » practice in purchasing, reconciling funds, budgeting, and personnel actions in Niner Talent and Niner Works. » Intermediate to Advanced expertise in Microsoft Excel and Word/Google Suite. » practice with Banner Finance, Salesforce, Perceptive Content, and Concur or Bank of America Works. » Exposure to working in programs such as Bank of America Works, Concur, Salesforce or similar CRM, and Perceptive Content. » capability to juggle multiple priorities and work in a fast-paced environment. » Must present a friendly, student-service-oriented attitude. » capability to work and present an inviting and welcoming environment to all stakeholders, customers and students with a student-service oriented attitude. » Strong attention to details needed for this position. Necessary Licenses or Certifications Work Location Gage Undergraduate Admissions Center Posting date 10/02/2024 Closing date 10/15/2024 Proposed Hire Date 11/04/2024 Contact Information Special Notes to candidates » UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/ » The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report. » Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. » Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section. » Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). » Please submit a resume and cover letter with your application. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have practice managing and reconciling departmental budgets? » Yes » No » * Do you have professional budget or administrative practice working in a college or university setting? If yes, please explain your practice. (Open Ended Question) » * Do you have professional practice working in Banner Finance or an e-procurement system in a university setting? » Yes » No » * Do you have practice working with financial forms, numbers, and reconciling expenses from multiple budgets? » Yes » No » * Please describe your practice working with financial forms, numbers and reconciling expenses from multiple budgets. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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