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Senior Contracts agent:Oregon State UniversityJob description:Senior Contracts agentBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Tamara Bradshaw at tamara.bradshaw@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. The anticipated starting income will be $66,316-$105,420 OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Procur,Cntrcts&MatlsMmgt (QCP) Position Title agent-Contracts Job Title Senior Contracts agent Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Procurement, Contracts and Materials Management (PCMM) is seeking a Senior Contracts agent. This is a full-time (1.00 FTE),12-month, professional faculty position. The Senior Contracts agent, reporting to the Associate Director of Procurement and Contract Services, is a member of the Senior Associate Vice President of Administration's unit within the Division of Finance & Administration (DFA) at Oregon State University (OSU). This position is responsible for leading the procurement and contracting activities related to the University-National Oceanographic Laboratory System (UNOLS) Regional Class Research Vessels (RCRV) primarily funded by the National Science Foundation (NSF). We believe that a variety of backgrounds, practices, and viewpoints enrich our decision-making and lead to better results. To be prosperous in this function the incumbent must: » Be resourceful and results oriented, with demonstrated capability to problem solve. » Stay abreast of modern procurement and contracting best practices and industry standards. » Demonstrate technical writing expertise applied to solicitations and contracts. » Have an knowledge of the elements of a contract and the capability to apply them when writing a contract. » Have the capability to build and maintain collaborative relationships across a wide and diverse stakeholder group. » Demonstrate equity and inclusion to enable success for people with diverse backgrounds. » Be articulate with excellent verbal and written communication expertise. » Have the capability to prioritize workload and proactively manage expectations in relation to agreed-upon deliverables, even when faced with competing priorities. » Have thorough knowledge of how rules, policy and law apply to procurements and contracts. » Know all applicable statutory obligations, plans and actions to ensure compliance. » Be able to work independently with minimal direct supervision. » Have the capability to work with current technologies supporting procurement and contracting responsibilities. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 95% Procurement and Contract Managementfor the RCRV Project Procurement Management: » Determine applicable rules and regulations a procurement is subject to. » Review and interpret federal, state and local regulations. » Manage the procurement and contracting services, ensuring compliance with applicable rules and regulations and consistency in their use. » Develop procurement plans, acquisition strategies, timelines, and milestones. » Design and draft solicitation, contract, and related procurement documents to meet programmatic requirements. » Review technical, product, design, or performance specifications to ensure fair and open competition. » Conduct solicitations, negotiations, and contracting processes for sourcing and contract initiatives. » Manage coordination, communication, selection, award and post-solicitation activities. » Interpret, advise, enforce, clarify, and recommend courses of actions, options and consequences to stakeholders and interested parties. » Review and analyze risk connected with proposed plans, specifications, contract terms and conditions. Contract Management: » Draft, negotiate, create and amend contracts as needed to develop scope of work, streamline, improve and update content. » Identify and resolve contractual issues, conflicts or potential risks such as: compliance, conflicts-of-interest, intellectual property, payment terms, licapability, and insufficient insurance. Provide follow through until resolution. » Guide project team, stakeholders, and external clients through drafting, soliciting, negotiating and finalizing contracts. » Advise and assist the project team and stakeholders in developing solutions to issues, working closely with other OSU units before, during, and after agreement negotiation and execution. » Interpret and clearly explain contract terms and conditions to project team and stakeholders. » Provide guidance and problem-solving support to resolve challenges related to contracts and/or contractor performance. » Manage contract quality and adherence through effective performance management and quality assurance. » Apply effective methodologies and negotiation techniques to contract conflicts. Training and Support: » Participate in meetings to answer questions on procurement and contract-related activities and provide project support. » Provide training for project team and stakeholders on ethics and other areas within procurement purview. » Provide guidance on ethical procurement considerations. » Manage public records and audit requests protecting confidential information. » Collect required documentation for procurement and contracting activities and ensure ready access. » Develop knowledge bases for consequential procurement and contract matters that can be used by the project to navigate evolving content, requirements, interpretations, or risks of such matters, for example Domestic Preference, Build America Buy America, National Defense Authorization Act, and Funding Agency Terms and Conditions. 5% Other tasks As Assigned » Other tasks as assigned by the Associate Director of Procurement and Contract Services. » Foster a collaborative and inclusive environment for staff, students, and contractors. What You Will Need » Bachelor's degree in Business Administration or field related to position tasks. » practice leading complex government funded procurements among diverse vendor and stakeholder population. » practice drafting solicitations and contracts to meet programmatic requirements while adhering to applicable rules and regulations. » practice interpreting public purchasing laws, guidelines, and policies as they pertain to funding sources. » Excellent and clear analytical, interpersonal, oral and written communication expertise. » Demonstrated capability to engage in flexible and critical thinking. » Demonstrated capability to work in a fast-paced, high-volume workplace. » Demonstrated capability to work independently and collaboratively to deal with problems. » Demonstrated capability to work with a wide array of interpersonal and communication styles, as well as varying viewpoints and agendas. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Masters of Business Administration (MBA) or other related advanced degree » Ten (10) years of significant professional practice. Working Conditions / Work Schedule » Work typically takes place in an office environment. With manager's approval, this position may be eligible for hybrid/onsite work utilizing online collaboration tools. » Some occasional travel may be required to attend meetings and events offsite. » This position may be expected to work after hours to complete projects or meet deadlines. » This position communicates with faculty, staff, suppliers and contractors in person, by phone, via email and/or virtually. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $66,316-$105,420 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/158856 Posting Detail Information Posting Number P08424UF Number of Vacancies 1 Anticipated Appointment Begin Date 10/28/2024 Anticipated Appointment End Date Posting Date 08/27/2024 Full Consideration Date Closing Date 09/17/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Tamara Bradshaw at tamara.bradshaw@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. The anticipated starting income will be $66,316-$105,420 OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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