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Job Offer: Office Specialist 2 (Internal Employment Opportunity):Oregon State UniversityJob description:Office Specialist 2 (Internal Employment Opportunity)Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.This is an Internal Employment OpportunityApplications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Nathan Moses, Nathan.Moses@OSUCascades.edu (541) 322-3156 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Acad Prog / Student Aff (LCB) Classification Title Office Specialist 2 Job Title Office Specialist 2 (Internal Employment Opportunity) Appointment Type Classified Staff Job Location Bend Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Limited Duration Job Summary This recruitment will be used to fill one full-time Office Specialist 2 position for the Student Life team at Oregon State University - Cascades. This is a limited duration appointment expected to last until approximately June 30th, 2026. This position is located in Bend, OR. The Office Specialist 2 ensures the efficient operation of the Office of Student Life by performing a variety of clerical and administrative tasks. This position will review and coordinate both student and professional staff marketing materials including, but not limited to, printed media, newsletters, digital screens, event posting on Bend Beavs Central, and social media postings. The Office Specialist 2 will also coordinate space operations in the Student Life Office in the Student Success Center; coordinating with student and professional staff, and assisting the connected Students of Cascades Campus Additionally, the Office Specialist 2 serves as the primary marketing and social media coordinator for the connected Students of Cascades Campus. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 55% - Office of Student Life and Student Government Administrative Support » Welcomes and directs students, faculty and staff, and visitors. » Answers and transfers calls, screening when necessary. » Maintains both physical and digital filing systems as assigned. » Retrieves information as requested from records, email, minutes, and other related documents. » Responds to and resolves administrative inquiries and questions. » Coordinates financial transactions with student organizations and clubs through scheduling and follow-up for receipts and processing. May also assist with various off-campus errands in the office. » Coordinates and schedules meetings and appointments for managers and managers, when appropriate. » Maintains office supplies and coordinates maintenance of office equipment. » Manages event marketing process, including both print and digital materials » Room reservations » Website editing and updating » Concur/financial tracking support » Printed material updating 25% - Student Government Marketing & Public Relations Support » Coordinate event and engagement marketing for OSU-Cascades student government staffers » Maintains connected Students of Cascades Campus (ASCC) social media and event registration platforms 15% - Office of Student Life Event Support » General support for student life sponsored events, including Fall Welcome, traditions events, and events managed by the coordinator team » Event setup, material printing, training support, and material purchasing 5% - Other tasks as Designed » Assists with the oversight of student employees in the office; includes Office adjuncts, Programming Coordinator, and Orientation Leaders. » Performs other related tasks as assigned. What We Require Two years of general clerical practice. One year of which included typing, word processing, or other practice generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical practice. College courses in Office Occupations or Office Technology will substitute for the required practice on a year-for-year basis. What You Will Need » Excellent verbal and written communication expertise. » Excellent interpersonal and customer service expertise. » Proficient in Microsoft Office Suite or related software. » Excellent organizational expertise and attention to detail. » Basic knowledge of clerical procedures and systems such as record-keeping and filing. » capability to work independently. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must prosperously complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have » practice working in higher education administrative functions, specifically in student life » practice working with 25Live and Campus Groups, as well as work in all current social media platforms. » Familiarity with Drupal for web editing Working Conditions / Work Schedule » Prolonged periods sitting at a desk and working on a computer. » Must be able to lift up to 15 pounds at times. » Set schedule located on office need. » In office position with very little to no capability for remote Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $17.24 Max income $25.24 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/160177 Posting Detail Information Posting Number P05008CT Number of Vacancies 1 Anticipated Appointment Begin Date 10/28/2024 Anticipated Appointment End Date 06/30/2026 Posting Date 10/11/2024 Full Consideration Date Closing Date 10/22/2024 Indicate how you intend to recruit for this search Competitive / Internal Special Instructions to candidates This is an Internal Employment Opportunity Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Nathan Moses, Nathan.Moses@OSUCascades.edu (541) 322-3156 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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