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Offer: Administrative Support Associate-Journey:Rice UniversityJob description:Administrative Support Associate-JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate-Journey Position Number 958472 Vacancy Open to All Candidates Time-Limited No Department Homepage https://medicine.ecu.edu/research-gradstudies/ Advertising Department RES&GRAD STUD-SOM Division ECU Health/BSOM Classification Title 10421 Admin Support Associate Competency Level 2 - Journey Working Title Administrative Support Associate - Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $43,168 Anticipated Hiring Range $33,540 - $35,500 income Grade Equivalency GN04 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The BSOM Research and Graduate Studies Office promotes development and facilitation of programs in research and in pre- and post-doctoral PhD training in the biomedical sciences. The office is dedicated to sustaining excellence in graduate education and to strengthening the vital link between research and the educational process. The BSOM Research and Graduate Studies Office has oversight for research activities in the Brody School of Medicine, and coordinates activities with other divisions of the university as they relate to research and graduate studies in a collaborative fashion. The Associate Dean for Research & Graduate Studies, in collaboration with the adjunct Dean of Graduate Studies, has oversight of the graduate program in the School of Medicine and the its 6 PhD programs and one Master's in Biomedical Sciences program. The office supervises research-related policy development and implementation, assurance of academic integrity in research endeavors and compliance with federal, state and local regulations on research, monitors external funding awarded for research and School of Medicine dollars spent to support research, has oversight of core facilities and shared resources, promotes interdisciplinary research between basic and clinical departments, and fosters an increase in external funding of research programs, improvement in research infrastructure, and provides the administration and management of grants/contracts for the Brody School of Medicine. The primary responsibilities for graduate studies are to develop, facilitate, and supervise programs to sustain excellence in graduate education. Information technology manages the doctoral (PhD) programs in the School of Medicine by facilitating recruiting efforts, guiding routine activities such as enrollment and admission, registration each semester, encouraging application for pre-doctoral fellowships, administering graduate fellowships, and ensuring student application for North Carolina residency. The strategic plan for research at the Brody School of Medicine is to create a culture of inquiry and scholarship that fosters research excellence through mentorship and support of scientists, both physician and basic, and to expand interdisciplinary and interdepartmental research efforts through improved collaboration, communication, and effective resource utilization. Job tasks The primary functions and responsibilities of this position are the BSOM graduate programs. Due to recent BSOM-RGS organizational changes, this position now has increased authority to carry out many of the day-to-day transactional work and functions of the BSOM graduate programs and to interact with the Graduate School on behalf of BSOM graduate students. Thus, the individual in this position requires high independence and must develop institutional expertise. The position will also be responsible for some components of RGS research operations, including BSOM core facilities, shared resources programs, and general office tasks. This individual will provide backup support to the Associate Dean for Research and Graduate Studies at the Brody School of Medicine when needed. Therefore, the employee may handle confidential information and perform general office tasks, including answering the telephone, mail, filing, purchasing, travel arrangements, travel reimbursements, ProCard reconciliations, leave records, student payroll, data entry, maintaining and updating the website, annual fixed assets inventory report, and various other tasks as assigned. This individual will also be a liaison between the public and visitors to the Office of Research and Graduate Studies. Examples of specific Job responsibilities: » Familiar with all of the graduate school policies regarding admissions, financial aid, adjunctship expenditures, graduation requirements, and Federal FERPA requirements. » Interacts with administration, faculty, staff, and students, and must represent the BSOM Research and Graduate Studies office with accuracy and efficiency. » Communicates the specific needs of Graduate Studies to other departments and concentration directors. » Responsible for maintaining a database of MS students, executing ePAFs for all MS students, entering MS classes for the coming semester, executing of MS student funding, and dealing with individual student registration problems. S/he also serves as a backup in these areas for the PhD programs. » Participates in the recruitment efforts of RGS by responding to inquiries or, when appropriate, referring them to the adjunct Dean. » Monitors the annual recruitment efforts of the MS program concentrations and maintains recruitment records. » At the request of the adjunct Dean for Graduate Studies, the employee prepares and submits reports and surveys on all aspects of graduate education to be used by the BSOM-ADR, the Dean of the Brody School of Medicine, the Dean of the Graduate School, the Vice Chancellor for Health Sciences, ECU Provost and Board of Trustees, the Office of the UNC President and Board of Governors, and some non-university agencies. » Other special projects and tasks that are related to the prosperous operation and missions of the ADR's Office. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education None License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 10/02/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 10/16/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/73091 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No » * How many years of Administrative support practice do you have? » 0-2 » 3-5 » 6-9 » 10 or more Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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