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Administrative Program adjunct:Oregon State UniversityJob description:Administrative Program adjunctBookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.This posting has been re-opened in order to expand the original applicant pool.Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Robin Maille, robin.maille@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Ext Baker County Office (TEX) Classification Title Administrative Program Assist Job Title Administrative Program adjunct Appointment Type Classified Staff Job Location Baker City Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Employment Category Regular Job Summary This recruitment will be used to fill one full-time Administrative Program adjunct for the Division of Extension and Engagement. This position will serve the Extension Service in Baker County. This Administrative Program adjunct position is located at the Oregon State University Extension Service office in Baker County which is located in Baker City, Oregon. The OSU Extension Service engages the people of Oregon with research-located expertise and education that strengthen communities and economies, sustain natural resources, and promote healthy families and individuals. Purpose of this Position As a support team member of the OSU Extension Baker County Office, this individual will assist with business functions, general office support, record processing, information assistance and technical assignments and tasks as designated by the Administrative Office Manager and Regional Director. This position will also serve as the point of contact for the Baker County Fairboard for the coordination of events with the Baker County Fairgrounds Complex. About the Division The Division of Extension and Engagement (Division) is core to Oregon State University's mission. The Division helps create real solutions and positive impact across Oregon and beyond. The Division is aligned under the leadership abilities of the Vice Provost for Extension and Engagement. To lgain more about our Division and its core units and initiatives, please visit our Division website : https://engagement.oregonstate.edu/. The Division has built the capacity and expectation for employees to use digital communications and technologies in the modern-day workplace. This reflects our demonstrable commitment to using digital communications tools and changing technologies as a primary way to raise Oregonian's consciousness of and engagement with our organization, programs and resources. These activities will be included in the annual plan of work, impact statements and summary of accomplishments/achievements. Commitment to Inclusive Excellence Oregon State University is committed to creating and maintaining compassionate and inclusive learning and working environments for all learners, visitors and employees. We envision collaborative community environments that enhance civility and embrace diversity. All employees are responsible for achieving this commitment. This commitment includes, but is not limited to, complying with Civil Rights and Language/Visual Access regulations. In addition, this individual will design, develop, maintain and/or carry out Extension programs to ensure that educational programs and outreach activities serve diverse populations, including those that have been historically marginalized/excluded from participation. OSU Division of Extension and Engagement's Diversity, Equity, and Inclusion https://extension.oregonstate.edu/about/diversity-equity-inclusion Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities This Administrative Program adjunct embeds the commitment of the university to a collaborative and inclusive community in all interactions and tasks performed and practices a welcoming and respectful workplace culture. 50% Fairgrounds Complex Coordination » Coordinate the advertising and promotion of the Complex for use of its facilities and grounds year-round. » Market the use of the Complex by means of advertisements, social media and the Complex website. » Work with local media outlets to provide press coverage for the Baker County Fairgrounds' activities, projects, and the Baker County Fair. » Coordinate the Complex web presence and social media accounts. » Coordinate general maintenance of facilities. » Coordinate Fair Complex rentals. » Assist in coordination of planning and preparing for the fair. » Attend Fair Board meetings and, at least annually, the Baker County Commissioner meetings providing an annual update. » Compile written reports to present to the Baker County Fair Board/Commissioners including long range planning documents (goals, objectives), financial reporting, programs, grants, correspondence and other items of interest to the Fair Board. Take minutes at Fair Board meetings. Maintain communication and ensure adherence to policies with Fair Board on all significant matters. 30% General Office Support » Type and format a wide variety of documents (e.g., letters, reports, memos, news releases and newsletters). » Input and keep data current for mailing lists in database programs. » Order office supplies, photocopy documents, organize and maintain filing systems, file information in policy, procedure, and other manuals. » Update and maintain web pages. 5% Publication Support » Develop, design, prepare, and proof newsletters, flyers, meeting announcements and brochures. » Copy and mail newsletters and meeting notices to various public via mailing lists. 5% Information and Assistance » Receive, route, and respond to mail, e-mail, and fax inquiries from the public. » Greet the public, providing a welcoming and inclusive customer practice and direct them to appropriate Extension faculty if a general question cannot be answered. » Provide information about services and publications available through the OSU Extension Baker County Office. 5% Business and Administrative Functions » Identify, order, and review supply needs. » Assist the Administrative Office Manager with budget preparation and analysis. » Input information for invoice and travel payments utilizing the OSU Financial system (FIS). » Collect and may deposit funds for publications, services and fees; record and maintain all transactions for such deposits. 5% Other » Perform other tasks as assigned. » Provide a welcoming and inclusive customer service. » Attend training opportunities to build basic expertise and consistent expertise to use digital communications, marketing and engagement technologies significant to position tasks. What We Require Three years of office practice which included two years at full performance level and practice generating documents; and Lead work responsibility or coordination of office procedures. What You Will Need » practice with software such as or similar to Microsoft Office Software applications. » practice with conferencing software and platforms such as or similar to Zoom and Microsoft Teams. » Excellent oral and written communication expertise. » A demonstrable commitment to promoting and enhancing diversity. » capability to work independently and with frequent interruptions. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » General marketing practice. » General advertising practice. » capability to interact positively with the general public and volunteers. » capability to handle multiple detail-oriented tasks. » capability to lgain and adapt to using multiple forms of digital communication systems, including websites, email newsletters, social media, and other tools in a changing technological environment. Working Conditions / Work Schedule Occasional non-standard work hours (weekend and evenings). Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $17.43 Max income $26.00 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/100121 Posting Detail Information Posting Number P04582CT Number of Vacancies 1 Anticipated Appointment Begin Date 03/01/2024 Anticipated Appointment End Date Posting Date 01/08/2024 Full Consideration Date Closing Date 03/26/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates This posting has been re-opened in order to expand the original applicant pool. Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Robin Maille, robin.maille@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * After reviewing the OSU mission statement at http://leadership abilities.oregonstate.edu/trustees/oregon-state-university-mission-statemen t mission and the emphasis on diversity, please state how your background and practice has prepared you to be effective in an environment that values diversity. (Open Ended Question) » * Describe how your previous work and/or volunteer practice provided you with the practice to meet the minimum and additional required qualifications of this position. Please be specific with the required qualifications. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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