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Job Opportunity: Coordinator ? Project Portfolio:Oregon State UniversityJob description:Coordinator - Project PortfolioBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by September 12, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with expertise, education, and practice. For additional information Contact Us by: Autumn Landis, autumn.landis@oregonstate.edu, 541-737-2018 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Office of the Registrar (XUS) Position Title Coordinator-Program Admin Job Title Coordinator - Project Portfolio Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Yes Job Summary The Office of the Registrar is seeking a Coordinator - Project Portfolio. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Office of the Registrar is an Oregon State University mission-critical unit. We serve as an innovative partner, providing a clear path for student success. Institutional integrity is ensured through our strict adherence to confidentiality. We provide enrollment and instructional services, maintain academic history, and offer support services to students, staff, and faculty. We are able to provide continual outstanding service because of our commitments to excellence, equity, collaboration, and innovation. The Office of the Registrar is dedicated to providing a welcoming and inclusive work environment in which each individual is treated with dignity and respect and is valued for contributing to student success at Oregon State University. The Coordinator - Project Portfolio is a key member of the Projects and Communications team, responsible for managing administrative tasks related to continuing projects within the Office of the Registrar. this function involves planning, coordination, data compilation and timely execution of tasks to maintain project timelines. Key responsibilities include: Collaboration and communication for building and maintaining strong partnerships across the institution by using effective communication; Coordination and execution of tasks related to project deadlines including arranging project meetings with appropriate stakeholders and collecting important details regarding project objectives; Data analysis and reporting required to research and analyze project-related data, prepare reports and create project-related documentation; Adaptcapability and flexibility is required for success in this position. The capability to pivot quickly, handle ambiguity and remain flexible in a fast-paced environment. The Coordinator - Project Portfolio works closely with project managers, Office of the Registrar leadership abilities and representatives from various university departments. The day-to-day responsibilities ensure smooth project operations and prosperous results within the Office of the Registrar. The Coordinator will contribute to the diversity, equity and inclusion efforts that are outlined in OSU's Diversity Action Plan which have the goal to expand access to higher education, solve problems through research and innovation, and enhance prosperity for every community across the state, and by extension the nation and world. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 65% Portfolio Administration »Project planning »Project Coordination »Problem solving and decision making »Collaboration and communication 25% Data Collection, Analysis, and Reporting 5% Staff Development 5% Other tasks as assigned What You Will Need » Bachelor's degree in communication, administration, management or related field. » Three years of practice providing project planning and coordination for a program or office. » Effective written and verbal communication expertise, reaching audiences of differing technical and functional backgrounds » Demonstrate effectiveness in collaborating, communicating, and building relationships as a team member and with stakeholders who have various identities, cultural backgrounds, communication styles and expectations. » practice managing deadlines and prioritizing multiple assignments with attention to detail, often on tight timelines and under pressures. » capability to analyze complex issues and situations, identify alternative solutions, forecast consequences and recommend effective courses of action » capability to work within an environment where ambiguity and the capability to pivot quickly are commonplace » Demonstrated leadership abilities with capability to take initiative and work independently » Proficiency using Microsoft Office Suite or other similar applications This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Professional practice in higher education » practice working in a Registrar's office » practice creating and presenting training materials, process maps, summary reports or visuals of data analysis findings » Project management, Lean Six Sigma, or Business Analysis education or practice Working Conditions / Work Schedule This position works within a professional office environment with standard business hours (8 am to 5 pm weekdays). Due to University and office deadlines, this function involves handling heavy volume and fluctuating workloads during specific times of the term and year. The coordination and training function require working with a diverse population, accommodating different backgrounds, temperaments and work styles while maintaining equity, courtesy and professionalism. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $44,496-$75,516 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/158251 Posting Detail Information Posting Number P08415UF Number of Vacancies 1 Anticipated Appointment Begin Date 10/01/2024 Anticipated Appointment End Date Posting Date 08/22/2024 Full Consideration Date 09/12/2024 Closing Date 09/17/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by September 12, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with expertise, education, and practice. For additional information Contact Us by: Autumn Landis, autumn.landis@oregonstate.edu, 541-737-2018 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * candidates may reference paid or unpaid work practice in their answers.Describe how you have led or supported a team through a project, including how you built relationships with stakeholders (internal and external). (Open Ended Question) » * Describe your practice listening to, writing for, and talking to audiences who have different technical and occupational backgrounds. (Open Ended Question) » * Describe a complex project you worked on and explain the project-related documents you developed to support it. (Open Ended Question) » * When under pressure from project stakeholders, what strategies do you use to help you prioritize competing or simultaneously urgent tasks? (Open Ended Question) » * Please provide an example (or examples) of how you have demonstrated your commitment to diversity, equity, and inclusion. (Open Ended Question) Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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