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Offer: Business Services Coordinator:University of North CarolinaJob description:Business Services CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002310 NC income Grade Equivalency GN06 Classification Title Business Services Coordinator - Contributing Working Title Business Services Coordinator income Range $34,438 - $41,200 Anticipate Hiring Range $34,438 - $41,200 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit Communication Studies Work Schedule 8:00 am - 5:00 pm; Monday - Friday This position is eligible for a telework schedule once onboarding into position is complete and with manager approval. Primary Purpose of Position The primary purpose of this position is to serve as the Office and Budget Manager for the Department of Communication Studies. The Business Services Coordinator will report directly to the Department Chair, and is responsible for managing the unit's budget - including making recommendations regarding the use and distribution of funds, processing of university-related documents and forms, assisting with hiring processes, maintaining records, personnel files, and ensuring the department runs smoothly. The person hired should have in-depth expertise of policies and procedures for the day-to-day financial management of various funding sources including State, Summer School, Discretionary, E&T, Overhead, Grants, and Endowments, etc. The person in this function will also supervise one SHRA staff member, and work-study student employees. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four-year degree in a related business function; or an equivalent combination of training and practice. Essential Job tasks » Manage, track, and balance departmental budgets (State, Summer School, Discretionary, E&T, Overhead, Grants, Endowments, etc.); record and update expenses for each fund. Utilize budget expertise to adjust funds as necessary through budget revisions and other documentation. » Prepare budget/financial forecasts/analysis and projections to assist the Department Chair with strategic planning. » Regularly meet with the Department Chair to discuss budget updates, financial needs, and plans for departmental budget use including coordinating and prioritizing funding requests located on check deposit forms, and other financial account history. » Reconcile all P-card transactions in Concur. (As an approver, all transactions must be signed off for departmental faculty P-card holders. As an account holder, transactions will be approved by the Chair.) » Prepare and submit part-time faculty contracts, summary sheets, special pays, and other documents in NinerWorks. » Prepare and submit all direct pays such as eCRs, 49er Mart requests, check deposit forms, cash and check deposit forms, and other financial documents for reimbursements, etc. » Maintain informational flow to stakeholders and faculty, ensuring information is timely and correct (e.g., travel authorization/reimbursement forms, purchase orders, employment records for students, conference materials, etc.). » Independently provide information to students, faculty, staff, and visitors as needed. » Serve as Office and Budget manager. Other Work Responsibilities » Understand issues or seek out significant information about them; independently resolve problems,, but understand when consultation is necessary » Remain up-to-date on university processes and procedures, including all financial systems (Banner, Banner Self Service, 49er Mart, SEA, NinerWorks, Archibus, etc.) » Attend Monthly Business Services Coordinators (BSC) financial meetings and various Learning and Development training sessions regarding budget management. » Utilize general expertise of program procedures, methods and practices to refer students and others to the correct resources. » Hire and supervise work-study students who are responsible for maintaining inventory. Direct students to update the Budget Manager on stock levels of office supplies. Approve their timesheets. » Other tasks, as assigned. Departmental Preferred practice, expertise, Training/Education » Bachelor's Degree in a related business function, and a minimum of 1 year working in Higher Education is preferred. » practice managing budgets is preferred. » Excellent written and oral communication expertise are needed for position. » capability to work independently and exercise sound judgement is preferred. » Strong organizational expertise, and attention to detail are a must. » Strong interpersonal expertise and the capability to work effectively in a team environment. » Working expertise of Google and Microsoft Office Suite programs, intermediate practice preferred. » practice with Degree Works, Banner Self Service, and Internet Native Banner is preferred. » practice maintaining a website is preferred. » Strong attention to detail needed. Necessary Licenses or Certifications Work Location Colvard Posting date 09/06/2024 Closing date 09/12/2024 Proposed Hire Date 10/07/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have practice with both Microsoft and Google Suite applications? Is so, please indicate which and the connected applications as well as your level of practice (beginner, intermediate, advanced). (Open Ended Question) » * Do you have practice or proficiency using BANNER Finance or similar university or related financial systems? If so, please explain your practice and type of systems used. (Open Ended Question) » * Do you have a Bachelor's Degree in a related business function, and a minimum of 1 year working in Higher Education? » Yes » No » Other degree with related/significant work practice » * Do you have professional practice managing budgets? If so please explain your practice. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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