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Job Offer: Administrative Specialist:Lamar UniversityJob description:Administrative Specialist
Posting DetailsPosition InformationPosting Number: 20112999 Position Title: Administrative Specialist FTE: 1.00 Employment type: Staff Department: Earth Space Science Position Summary Information Job Summary/Basic Function: About this function: This position provides complex administrative support to department or work unit. Interprets and explains policies and procedures and resolves problems or complaints as necessary. This job title provides customer service by greeting and assisting customers; taking incoming calls and routing calls to the correct office or person; copying and distributing messages within the office; and answering questions from students, faculty, staff, and the public. What You'll Do - Position Job responsibilities: » Provides administrative support to the Earth and Space Sciences Department office. Assists other administrative staff as needed in the College of Arts and Sciences. Performs receptionist activities for all areas of the Earth and Space Sciences Department, including good customer service; greets visitors and students and ensures phone calls are answered promptly and directed appropriately. Serves as an essential communication link among faculty, students, general public, professional programs and internal university constituents. » Assists Department chair in the creation of annual class schedule. Submits appropriate forms for the creation or amendment of classes. » Assists chair in preparing and maintaining student electronic files, communicating with students and faculty, securely maintaining students' records and responding to questions about the Earth and Space Sciences Department from the public and students. » Assists Department chair in processing student requests. Utilizes the Lamar University ERP (Banner) to remove student advising holds, register students for classes, etc. » Processes and maintains record of travel request forms, vouchers, and receipts for faculty and staff reimbursement. » Assists Department chair with budgetary and procurement tasks. Maintains records or expertise of available budget for the Earth and Space Sciences Department. Maintains expertise of procurement procedures and utilizes Lamar University procurement software to create purchase requisitions and item receipts and monitor outstanding purchase orders. » Assists with general Earth and Space Sciences Department tasks (for example, deliveries on-campus, mail pick-up, copying papers, answering phones, filing, shredding, course materials. troubleshooting in covering current and prospective students' questions/issues, etc.) Key Competencies: » Demonstrate expertise of office management skills. expertise of academic settings » Skill in using Microsoft Word, Excel, FileMaker Pro, PowerPoint, e-mail, and Enterprise Resource Planning (ERP) software (for example, Banner). » Communicate using excellent verbal skills. » Navigate in LU Lgain (Blackboard) learning management system. » Demonstrated relicapability in attendance and punctuality. » Skill in using photocopiers, FAX machines, multi-line phone systems and other office machines. » capability to understand and follow moderately complex oral and written instructions. » capability to effectively and tactfully interact with students, prospective students and the public. » capability to deal with several events at once, while effectively completing assigned work in a timely manner. » capability to work cooperatively with fellow employees and managers. » capability to work in fast paced situations. » capability to adhere to university and College of Arts and Sciences policies. » capability to be self-taught and self-motivated with a proactive approach to acquiring new skills and expertise Physical Requirements: Able to lift 25 lbs and be able to execute a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings. Job Conditions: Work performed indoors. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance? » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependents. » Paid time off - vacation, sick, and holidays.? ? To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Associate degree or two years of college coursework related to job functions, or a combination of education and practice in related field (2 years of practice = 1 year of formal education). » One year of secretarial or office practice required EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » Two (2) years secretarial/clerical practice. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $27,602 - $32,469 Work Employment Type: Application Information Posting Date: 10/16/2024 Close Date: 01/16/2025 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have an Associates degree or two years of college coursework related to job functions? » Yes » No » * Do you have a combination of education and practice in related field? » Yes » No » * Do you have at least 1 year of secretarial or office practice? » Yes » No Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Miscellaneous » Unofficial Transcripts Skills:
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