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Job Opportunity: Administrative Support Associate:University of North CarolinaJob description:Administrative Support AssociateBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 002410 NC income Grade Equivalency GN04 Classification Title Administrative Support Associate - Journey Working Title Administrative Support Associate income Range $33,540 - $38,890 Anticipate Hiring Range $33,540 - $37,000 FLSA Status Non Exempt Division Academic Affairs Department College of Humanities & Earth and Social Sciences (Col) Work Unit History Work Schedule 8:00 am - 5:00 pm, Monday - Friday Telework may be available for 1 day per week after onboarding into position with manager approval. Primary Purpose of Position The Office adjunct serves as the first point of contact for the department, and has the primary responsibility for maintaining student and enrollment records. The office adjunct also provides support to faculty, and manages the department's web page. He/she/they supervises scheduling for the department's History and General Education courses and sections. They will assist the Office Manager with budgeting and disbursements; perform inventory and ordering on a regular basis; and assist the Office Manager with travel authorizations and reimbursements. The person in this function will also be responsible for taking meeting minutes. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school, or completion of its equivalency, and two years of office/clerical work practice; or an equivalent combination of training/practice. Essential Job tasks » The Office adjunct serves as the first point of contact for the department and also has primary responsibility for maintaining student and enrollment records. » Provide support to faculty and manages the department's web page. » supervise scheduling for the department's History and General Education offerings. » Assist the Office Manager with budgeting and disbursements. » Build Fall, Spring, and Summer schedules for the department - coordinating with other units, as necessary. » Perform inventory and ordering on a regular basis. » Assist the Office Manager with travel authorizations and reimbursements. Other Work Responsibilities » Respond to inquiries from faculty and students regarding policies, programs, and procedures. » Recommend and implement procedural changes to improve the quality of service delivery. » Draft and finalize meeting minutes. » Other tasks, as assigned. Departmental Preferred practice, expertise, Training/Education » Associates Degree with at least two (2) years office practice is desired. » Excellent verbal and written communication expertise are essential. » practice working in Higher Education is preferred. » Knowledge of MS (Word and Excel), and Google Suite strongly preferred. » The capability to work with very careful attention to detail and deadlines is essential. » practice with Banner, and/or or similar University systems is desired. » practice with problem solving, and resourcefulness, are a plus. » capability to work independently, with a high level of professionalism, customer service orientation, and an knowledge of confidentiality is strongly preferred. » Strong attention to detail. Necessary Licenses or Certifications Work Location Garinger 226 Posting date 07/03/2024 Closing date 07/10/2024 Proposed Hire Date 08/12/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have an Associates Degree with at least two (2) years office practice? » Yes » No » other Degree and/or practice » * Please describe your practice with Microsoft Excel and Google Suite. Would you rate your proficiency level as beginner, intermediate, or advanced? (Open Ended Question) » * Do you have professional practice with the following University systems: BANNER, an e-procurement system, or Archibus? Ifyes, please explain your practice. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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