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Offer: Title V Secretary:Union County CollegeJob description:Title V SecretaryBelow you will find the job description for the position including the requirements and any additional documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Job AnnouncementPosition InformationPosition Title: Title V Secretary Campus: Cranford/Elizabeth Department: Title V (Career Success) Full-time, Part-time, Adjunct: Full Time Exempt or Non-Exempt: Non-Exempt Regular,Temporary, or Grant: Grant General Description: The Title V Secretary assists the Title V Project Director in managing the everyday administrative operations and coordinating events. Additional responsibilities include maintenance of budget files, program records and reports. The Secretary will have a comprehensive expertise of college policies and procedures and the federal policies and procedures governing the operation of Title V: Preparing Union Students Career Success. Characteristics, tasks, and Job responsibilities: • Performs all administrative support tasks for the Title V: Preparing Union Students for Career Success program and project staff. • Collaborates with Title V: Preparing Union Students for Career Success staff and Student Development and Academic Affairs staff. • Responds to inquiries from prospective and current students. • Maintains grant budget records and prepares purchase order requisitions. • Maintains accurate department files and records. • Coordinates logistics for the Title V: Preparing Union Students for Career Success meetings, workshops, and other events. • Assists in the preparation of reports for internal and external distribution. • Collaborates with College Relations to develop program materials. • Maintains and updates information on the Title V: Preparing Union Students for Career Success Canvas page. • Records meeting minutes for project meetings. • Initiates purchase requests for supplies/materials required for operation of the program and follows up on purchases orders and payments. • Maintains inventory of program equipment. • Performs other tasks as assigned by the Title V Preparing Union Students for Career Success Project Director. Education Requirements: Associate Degree required. practice: • Administrative office practice with grant projects preferred. • Minimum of (3) years of office administration practice in an education setting. Competencies and expertise Required: • Bilingual (Spanish/English), preferred. • Administrative office practice with grant projects. • expertise of Microsoft Office 365 and student information systems. • capability to work independently with minimal supervision. • Effective oral and written communication expertise. • Efficient project and time management expertise. • Professional and ethical decision-making expertise. Physical Demands and Work Environment: • This position's tasks are normally performed in a typical interior/residence work environment, located on the activity scheduled. • Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. • No or very limited exposure to physical risk. • Some travel required. income: $36,225-$40,000 Additional Information : Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs. Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled ================ Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. Information technology is not designed to contain or be interpreted as a comprehensive inventory of all tasks and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign tasks to this job at any time due to reasonable accommodations or other business reasons. Terms of Employment: Full-time grant funded position (Title V Grant-Developing Hispanic Serving Institutions). Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. capability and availability to travel on short notice to all on and off-campus sites, as needed. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies. Grant Positions: Position will be terminated upon expiration of grant funding. Posting Detail Information Open Date: 10/25/2023 Close Date: Open Until Filled: Yes Supplemental QuestionsRequired fields are indicated with an asterisk (*).* How did you hear about this employment opportunity? » Public Job Posting on UCC.edu » Internal Job Posting (Paper Posting) » Personal Referral » Agency Referral » Print Advertisement/Publication (IE: Sunday Star Ledger) » Linked-in » NJ.com » HigherEdJobs.com » HERC.org » Other Website Not Listed » Other Source Not Listed * If you heard of this employment opportunity from a print advertisement/publication, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put ?N/A? in the answer field. (Open Ended Question) * If you heard of this employment opportunity from another web site or another source not listed in question number one, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field. (Open Ended Question) * Describe a situation when you tried to deal with a problem with ideas and methods that had not been tried before. What was the result? (Open Ended Question) * Describe a specific instance, in a group situation, where you made your views known about an issue important to yourself. What was the issue, and why was Information technology crucial? (Open Ended Question) * How do you decide which tasks take priority when organizing a complete project? (Open Ended Question) * Do you have a valid New Jersey Drivers License? » Yes » No * Effective September 1, 2011, the ?New Jersey First Act? contains new residency requirements for most public agents and employees. Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law. Are you currently a resident of the State of New Jersey? » Yes » No Optional & Required DocumentsRequired Documents» Resume/CV » Cover Letter » Unofficial Transcripts (official due upon hire) Optional Documents Skills:
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