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Offer: Administrative Support Specialist:University of North CarolinaJob description:Administrative Support SpecialistBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous managers. • The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. • Do not write ?see resume' on your application when completing the job tasks section. Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. • These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 000323 NC income Grade Equivalency GN06 Classification Title Administrative Support Specialist - Journey Working Title Administrative Support Specialist income Range $35,608 - $44,510 Anticipate Hiring Range $35,608 - $43,919 FLSA Status Non Exempt Division Business Affairs Department Financial Services (Adm) Work Unit Controller Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position This position receives and distributes to Disbursements staff members all incoming mail; ensures all checks written by the department are disbursed timely and accurately; processes all direct deposit setups (employees, students and vendors) following internal control standards; handles ACH rejects and the scanning of all documents in the imaging system. This position also reviews and verifies W-9's submitted to the Vendor Relations Department for appropriate setup in Banner, and Total Supplier Manager in 49er Mart, following all guidelines, policies, controls, and data standards established for vendor setup. Minimum Education/practice Required Minimum Appropriate qualifications: Graduation from high school and one year of related office practice; or an equivalent combination of education and practice. University Preferred Appropriate qualifications: Graduation from high school and demonstrated expertise, expertise, and abilities gained through three years of specialized office practice or an equivalent combination of education and practice. Essential Job tasks » Reviews and verifies vendor/supplier data entered in the Total Supplier Manager system for appropriate set up in 49er Mart and Banner. » Ensures appropriate guidelines and tax policies are followed, and accurate data standards are used when establishing vendor set up or updates. » Processes Direct Deposit forms and ACH rejects for the University. Handles all incoming and outgoing mail and checks. Scans and routes documents to the appropriate queues for processing. » Will work with Vendor Relations team on developing vendor process documents and form changes and improvements as needed with Total Supplier Manager. Other Work Responsibilities » As needed, invites or enters vendors in Banner and 49er Mart. » If needed reviews manual W9 or direct deposit forms submitted to Vendor Relations for appropriate set up in Banner and the 49er Mart. Departmental Preferred practice, expertise, Training/Education » Associates Degree and specialized office practice preferred. » Three (3) years' practice in an accounting environment (preferably a high-volume account payable setting) » practice with travel expense documents preferred. » practice with 49er Mart, Jagger, Perceptive Content and Banner preferred or similar system practice. » Strong attention to details. » Must be proficient with Gmail and Microsoft office suite products. Necessary Licenses or Certifications Work Location Reese 3rd Floor Posting date 07/22/2024 Closing date 07/29/2024 Proposed Hire Date 09/01/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including names, position titles and company/institutions, phone numbers, and email addresses of at least two current/previous managers. • The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. • Do not write ?see resume' on your application when completing the job tasks section. Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. • These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have at least three (3) years' practice in an accounting environment (preferably a high-volume account payable setting)? If so, please explain your practice. (Open Ended Question) » * Do you have and Associates Degree and specialized office practice or a combination of High School plus 1 - 3 yrs specialized office practice or other degree and practice? » Associates Degree and specialized office practice » High School plus 1 - 3 yrs specialized office practice » Other higher degree with specialized office practice » Other combination of practice and education » * Describe your practice with a variety of systems including Google Suite, Microsoft Office, 49er Mart, Banner and Imaging Systems such as Perceptive Content. (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum VitaeOptional Documents » Cover Letter / Letter of Interest » Contact Information for References Skills:
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