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Offer: Administrative Associate II:University of MemphisJob description:Administrative Associate II
Posting DetailsPosting InformationPosting Number: SAECC3825 Advertised Title: Administrative Associate II Campus Job location: Main Campus (Memphis, TN) Position Number: 022665 Job Category: Staff (Hourly/Monthly) Department: Police Services Minimum Position Appropriate qualifications: Bachelor's degree and two years of appropriate practice. An equivalent combination of education, training and practice may be substituted for the degree requirement. This position requires a notary or prosperous completion to become a notary within six months of hire. Special Conditions: First consideration is given to UofM employees. Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m. May need to work/travel beyond normal work schedule Posting Date: 05/15/2024 Closing Date: 05/30/2024 Open Until Screening Begins: Hiring Range: $48,000 - $51,000 per year Full-Time/Part-Time: Full-Time: Benefits Eligible Working Conditions: While performing the tasks of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions: Special Instructions to candidates: All applications must be submitted online at workforum.memphis.edu. candidates must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work practice is located on full-time hours. Part-time work practice will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only?: No Positions Supervised: May supervise staff located on function and responsibility. expertise, expertise, and Abilities: » Strong Microsoft Office software, specifically Excel and Outlook. » expertise in the operation of a variety of office machines including, personal computers, telephones and copiers. » capability to effectively communicate both orally and in writing. » capability to work well with people with diverse backgrounds and should be organized and be able to prioritize multiple tasks. Additional Position Information: Benefits of Employment (Applies to full-time, non-police employees only): Job tasks tasks & Job responsibilities: Advises staff on financial, technical and operational matters, instructs and orients new members of staff. Provides secretarial and administrative support for executives and staff, to include managing, screening and handling telephone communications, greeting and directing visitors. tasks & Job responsibilities: Assists in supervision of staff by assisting in university systems training, providing instruction and guidance, assigning tasks, and coordinating activities. tasks & Job responsibilities: Manages operating budgets: department accounts, revenue accounts, grant accounts: monitors and maintains all accounts, facilitates receipt and/or transfer of monies from internal and external funding sources. tasks & Job responsibilities: May coordinate and advise on personnel matters, such as preparing personnel forms for payroll, classification, recruiting and new hire actions, interviewing and selecting new staff, employee grievances, and ensuring compliance with applicable policies. tasks & Job responsibilities: supervises business and administrative activities for assigned area and all related programs; may be required to function independently during management absences. tasks & Job responsibilities: Performs in-depth research; compiles, organizes, and analyzes information and prepares comprehensive reports. tasks & Job responsibilities: Processes new employees, ensuring completion of personnel records, documents and mandatory training classes for new employees, scheduling medical appointments, and notifying POST upon retirement or resignation of commissioned personnel. tasks & Job responsibilities: Handles requests for police reports (including offenses and accidents), ensuring confidential information is redacted and ensuring records request payment is received. tasks & Job responsibilities: Prepares budget by forecasting unit's operating requirements, monitoring expenses, preparing forms and documentation for expenditures, and preparing any necessary related reports. tasks & Job responsibilities: Researches and evaluates major purchases, and makes recommendations regarding purchase; reviews and approves vendor contracts and invoices. tasks & Job responsibilities: Responds to inquiries for complex information from outside the unit; conducts research as necessary, and composes appropriate response. tasks & Job responsibilities: Responsible for all of assigned unit's financial activities; resolves account discrepancies, monitors finances, reviews and approves major requests, travel, and other budget-related issues; coordinates office operations. tasks & Job responsibilities: Schedules and organizes meetings and other events by making any reservation/rental/audio-visual/catering arrangements and preparing agendas. tasks & Job responsibilities: Serves as informational resource to internal and external customers; provides advice and counsel; assists staff with complex inquiries, problems, or projects that require independent judgment and interpretation of policies and procedures. tasks & Job responsibilities: Performs other tasks as assigned. Supplemental QuestionsRequired fields are indicated with an asterisk (*).* Are you a notary? » Yes » No Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » References List Skills:
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