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Offer: Business Services Coordinator:University of North CarolinaJob description:Business Services CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001404 NC income Grade Equivalency GN09 Classification Title Business Services Coordinator - Advanced Working Title Business Services Coordinator income Range $44,640 - $54,631 Anticipate Hiring Range $44,640 - $54,631 FLSA Status Non Exempt Division Academic Affairs Department Col of Arts & Architecture (Col) Work Unit Col of Arts & Architecture Work Schedule 8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary. Primary Purpose of Position The Business Services Coordinator (BSC) is responsible for all fiscal, accounting and budget matters related to grants and personal service agreements (service contracts) in coordination with the 1) Department Chairs and their respective Administrative adjuncts who are responsible for everyday office management; 2) the Associate Dean for Research; 3) the COAA Business Services Team, 4) the Business Manager of the College of Arts + Architecture This position will support at the College level, financial responsibilities of planning, monitoring the use of and approving grants and contract expenditures for 15 grants representing a dollar amount of $1,250,000 budget (over multi year awards) and 350 artist and personal services contracts representing a dollar amount of $595,000 (on an annual basis). Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four year degree in a related business function and two or more years of practice in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and practice. Essential Job tasks The Business Services Coordinator (BSC) for the College of Arts + Architecture is responsible for accounting and purchasing annual activities totaling approximately $900,000 in a mix of State Operating/Fees, Discretionary, and Sponsored Programs. The BSC works in coordination under the supervision of the CoAA Director of Business Affairs. The Business Services Coordinator (BSC) is responsible for all fiscal, accounting and budget matters related to grants and personal service agreements (service contracts) in coordination with the 1) Department Chairs and their respective Administrative adjuncts who are responsible for everyday office management; 2) the Associate Dean for Research; 3) the COAA Business Services Team, 4) the Business Manager of the College of Arts + Architecture. » Responsible for the coordination of financial planning external grants and contracts, including personal service agreements for performances in COAA, for the College, bringing into compliance University policies and procedures, and accounting systems. » Works with various administrators, directors, and PI's in budget planning and management and provides monthly and as-needed reporting. » Serves as Primary agent for purchasing/procurement/contracting, deposits and payment processing, financial record-keeping, and a range of compliance and audit activities related to: 1)sponsored programs (scholarships, awards, grants, contracts); and, 2) personal service agreements and contracts/administrative operations. » Responsibility as financial user of the Banner system, a user of the 49erMart purchasing system, a financial account manager » Provides additional accounting services across the college, as needed and assigned. » Handle restricted information on a everyday basis and preserve confidentiality. Other Work Responsibilities The Business Services Coordinator will be heavily relied upon to identify processes and solutions in terms of work coordination/workflow, information sharing/reporting, and actions to ensure compliance related to financial records/purchasing/travel and receivables, sponsored programs, special projects, and risk management. Departmental Preferred practice, expertise, Training/Education » Masters's Degree in the arts/arts disciplines, or business administration, or related field (preferred), or 3-5 years of working practice in higher ed, accounting, or grants office. » UNC-Charlotte software systems (preferred). » Three to five years of practice in a related position/field is required with a preference for work practice in an educational setting. » Technical expertise preferred: capability to use financial and information systems to create and update records, data management, analysis and display results and reports using technology. » practice with Microsoft Office Suite programs (including Word, Excel, Access, and Power Point). Use of Excel pivot tables on a regular basis and other advanced level expertise in excel is expected. » capability to create and share materials for business decision-making and reporting purposes. » Personable and productively engage others to accomplish shared goals. » Must demonstrate high-level of customer expertise, professionalism, creativity and must enjoy working with and communicating to a wide variety of individuals and have aptitude for financial and operations management. » Direct practice or affinity for visual art is desired. » Demonstrate a high level of accountcapability, adaptcapability, attention-to-detail, customer service, initiative, integrity, teamwork and clear communication. » capability to learn, use, generate reports from, and train others in existing and newly developed campus and college web-located systems and related processing is critical. » capability to work with minimal-to-moderate direct supervision in a dynamic, fast-paced environment, under pressure, while maintaining a positive, highly responsive and professional attitude. Necessary Licenses or Certifications Work Location Storrs Hall Posting date 11/04/2024 Closing date 11/18/2024 Proposed Hire Date 01/16/2025 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers (see job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » Do you have professional practice in using financial and information systems to create and update records, use computers for data management and analysis and display the results and provide needed reports? If yes, please explain your practice. (Open Ended Question) » Do you have professional accounting and financial practice (i.e. managing budgets, purchasing, processing invoices, travel, processed I am still working on that sing purchase orders, journal vouchers, end of year processes, etc.)? If yes, please explain your practice. (Open Ended Question) » Do you have practice working with grants or externally funded projects? If yes, please explain your practice. (Open Ended Question) » Have you completed any training or do you have any practice with Google and Microsoft Office Suite i.e. Word, Access, Excel, PowerPoint? (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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