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Job Opportunity: Administrative Support Specialist - Journey:Rice UniversityJob description:Administrative Support Specialist - JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Specialist - Journey Position Number 901041 Vacancy Open to All Candidates Time-Limited No Department Homepage https://financialservices.ecu.edu/accounts-payable-2/ Advertising Department ACCOUNTS PAYABLE Division Administration & Finance Classification Title 10422 Admin Support Specialist Competency Level 2 - Journey Working Title Administrative Support Specialist - Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $34,602 - $49,406 Anticipated Hiring Range $36,000 - $39,650 income Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Division of Administration and Finance is ultimately responsible for all financial and administrative activities of East Carolina University and its affiliated Foundations. The Division consists of Financial Services, Campus Operations, Information Technology and Computing Services, People Operations, Success and Opportunity, Environmental Health and Campus Safety, Auxiliary Services and various support activities related to the ECU affiliated Foundations. The Division is led by the Vice Chancellor of Administration & Finance. The Vice Chancellor is responsible for oversight of the policies, personnel, budgets, and administrative activities of all operations at East Carolina University and its affiliated Foundations. This division is a service provider in support of academic, research, and outreach missions of the University. Within the Division, Financial Services is responsible for financial activities of East Carolina University and its affiliated Foundations. The mission of Financial Services is: To provide for the financial needs of the University and its Foundations in a customer-oriented, friendly environment while assuring the proper stewardship of all fiscal resources. Job tasks This position serves under the general direction of the Travel & Expense Reimbursement manager and functions as the Admin Support Specialist for all travel & expense reimbursement processing. The Administrative Support Specialist will be cross trained in accounts payable and ProCard processes and will support either area when deemed necessary by the managers. Customer Service is a top priority for this position. This position will interact timely and courteously with all customers and will set priorities and work independently. Travel and Employee Reimbursement: This position utilizes Chrome River (Travel and Employee Expense Reimbursement system) to review and approve travel, ProCard and other employee reimbursement expense reports in conformity with University policies, and serves a primary point of contact for providing guidance to the campus community on travel and ProCard policies & procedures. This position is responsible for the everyday operations of reviewing, approving, and processing various employee, student, candidate, and individual contractor travel & reimbursement reports. This includes reconciling backup documentation to ProCard & reimbursement requests and collaborating with both individuals & departments to resolve issues related to the supporting documentation. Accounts Payable: This position utilizes Banner (Enterprise Resource Planning system), PORT (Purchase Order system), Greenphire (research participant payment system), and Xtender (record retention system) systems to process accounts payable payment transactions. Job tasks include processing direct payments, purchase order payments, standing order payments, e-invoices, contractual service payment requests, and honorariums. This position is also responsible for identifying potential foreign national tax liabilities and analyzing potential state tax withholding liabilities, as well as computing discounts and collaborating with vendors and departments to resolve issues with invoices. Additionally, this position works with ECU's Department of Materials Management on purchase order issues and retrieving information from PORT, as well as with various departmental research coordinators on setting up profiles within Greenphire. This position applies expertise of various Federal, State, and University regulations to complete job responsibilities. This position works cooperatively and interactively with University staff in Accounting Services, Budget and Athletics Fiscal Affairs, the Office of Research Administration, Systems Coordination, ITCS, Health Sciences, and the various customers of the University's divisions and foundations. Minimum Education/practice High school diploma or equivalency and one year of related office practice; or equivalent combination of training and practice. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education Microsoft Office proficiency (particularly Outlook, Excel, and Word). Strong customer service, communication (verbal and written), analytical, and technical expertise are preferred, as is prior travel/reimbursement system practice and practice with an advanced ERP system. The capability to multi-task, set priorities and work independently is desirable. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 07/29/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 08/05/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/73061 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on competencies, equity, budget, and market considerations. AA/EOE East Carolina University is an equal opportunity and affirmative action employer and seeks to create an environment that fosters the recruitment and retention of a more diverse student body, faculty, staff and administration. We encourage qualified candidates from women, minorities, veterans, individuals with a discapability, and historically underrepresented groups. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the Department of Human Resources at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Will you now or in the future require visa sponsorship for employment? » Yes » No » * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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