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Administrative adjunct, Office of the President:Oregon State UniversityJob description:Administrative adjunct, Office of the PresidentBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by 07/26/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. 3) Please respond to the following prompt: Write suggested text for an email to meeting participants announcing a last-minute change in the schedule for a departmental meeting, including the new time, location, and high-level agenda items. (Upload as Other Document 1) You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. » Starting income within the income range will be commensurate with expertise, education, and practice. » The anticipated starting income will be $66,200 - $73,100 For additional information Contact Us by: Jen Humphreys Jen.humphreys@oregonstate.edu 541-737-8260 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Office of the President (UPR) Position Title Administrative adjunct To Job Title Administrative adjunct, Office of the President Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Office of the President is seeking an Administrative adjunct to the Office of the President. This is a full-time, 1.00 FTE, 12-month professional faculty appointment. located in the Office of the President, the Administrative adjunct manages the reception operations and serves as a high-level ambassador for all offices on the sixth-floor executive suite, serving as a welcoming, valuable presence to visitors. Visitors include individuals from diverse backgrounds and are students and families, staff, faculty, community members, state and federal officials, business partners, and others. Visitors have a varying degree of familiarity with Oregon State University, the campus, and the services and offices within the Kerr Administration Building. Serving as an ambassador requires a high level of integrity and a commitment to representing and upholding the values of the university. The Administrative adjunct also provides a wide variety of confidential, high-level administrative support to the Office of the President. Responsibilities include facilitating special projects and performing professional and administrative tasks that require technical proficiency, decision-making, and judgment on confidential issues. There is significant interpersonal interaction and access to sensitive information, requiring excellent communication expertise, discretion, diplomacy, and professional poise. This position will have access to confidential information as they will work directly with leaders whose responsibilities include personnel matters. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities Administrative Assistance 50% Operations Support 20% Reception 15% Executive Coordination 15% What You Will Need Bachelor's degree OR four years of practice providing support within a fast-paced, active, and professional environment Demonstrated capability to communicate prosperously and inclusively, both in writing and verbally, with a diverse audience. Demonstrate, through substantial previous practice, the capability to: » Interface professionally with people from all areas of a complex organization, and with outside visitors » Recognize and evaluate situations and handle them with confidence and authority, respond to questions and complaints, and determine the nature of requests to provide clear information and direction. Exercise sound judgment and proactively problem-solve » Provide exceptional customer service in person, in writing, and by phone, with a » wide array of customers, clients, stakeholders, and leaders » Communicate effectively, both verbally and in writing » Plan and prioritize simultaneous projects » Respond with flexibility to urgent or unexpected requests » Work both independently and collaboratively » Appropriately handle highly sensitive and extremely confidential material/information » Meet deadlines » Schedule meetings for individuals and groups » Proven skill in: » Microsoft Office suite » Web-located applications, standard office software applications including email, » calendars, word processing, spreadsheets, and databases » Organizational systems and efficiencies This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must prosperously complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have » Work practice at Oregon State University » broad professional-level practice interacting with the public in a similarly complex professional environment Working Conditions / Work Schedule The AA works in an executive office. Some maneuvering will be required (office supplies, event supplies, etc.). Some short-distance travel will be required, including campus errands, etc. The AA will be expected to work on site [not remotely], Monday through Friday, 8:00 am to 5:00 pm. Occasional evening and weekend work related to event support will be required. When this occurs, a flex schedule may be implemented for the affected week. Punctuality and reliable attendance are mandatory. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $55,000- $75,000 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/55185 Posting Detail Information Posting Number P08274UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/01/2024 Anticipated Appointment End Date Posting Date 07/12/2024 Full Consideration Date 07/26/2024 Closing Date 08/02/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by 07/26/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. 3) Please respond to the following prompt: Write suggested text for an email to meeting participants announcing a last-minute change in the schedule for a departmental meeting, including the new time, location, and high-level agenda items. (Upload as Other Document 1) You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. » Starting income within the income range will be commensurate with expertise, education, and practice. » The anticipated starting income will be $66,200 - $73,100 For additional information Contact Us by: Jen Humphreys Jen.humphreys@oregonstate.edu 541-737-8260 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover Letter » Other Document 1 (see Special Instructions)Optional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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