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Senior Administrative adjunct, Center for Access, Success and Achievement:Villanova UniversityJob description:Senior Administrative adjunct, Center for Access, Success and AchievementTo view the position details and/or apply to a position, click on theView Detailslink below the Job Title. If you have questions about the application process, please refer to theApplicant FAQ's.
Posting DetailsDo you have questions about the application process? If so, please refer to the Applicant FAQ's. Posting Details (Default Section)Posting Number:: 20244185S Position Title:: Senior Administrative adjunct, Center for Access, Success and Achievement Employment type:: Staff Job location:: Villanova, PA Recruitment Type:: Internal/External candidates Work Schedule:: full-time/12-months Avg Hours Week: Department:: 702 - Center for Access Success and Achievement Position Summary:: The Senior Administrative adjunct performs a variety of administrative tasks in support of the department and students. Specific responsibilities include but are not limited to: creating a welcoming and responsive practice for guests, managing CASA's resource portfolio, inclusive of the Lending Library, answering phones and emails, responding to inquiries, maintaining files, ordering supplies, supporting team member workflows, prepares tuition remission and stipend approval forms for CASA graduate students. The candidate must be comfortable operating in a public facing position and serving as one of the first people someone sees when entering the center. Having a service mindset, the selected candidate will need to be flexible, adaptable, and willing to execute both routine and non-routine tasks as needed. In addition to front desk support for CASA Office, this function will also provide direct support to the Director as well as direct support to the CASA team. The Center for Access Success and Achievement assists the University in providing students with an inclusive educational practice founded on Augustinian Catholic principles. Through its multi-faceted programs, CASA helps create at Villanova, an academically distinctive, culturally diverse learning community where all members live empathically and lead effectively. tasks and Job responsibilities:: CASA Program Management » Works directly with the CASA coaches (VIEW, AAP, STOVS, WISE), etc. to support their caseload of students as Information technology relates to programming and support of student growth and development as well as any critical needs. Payroll and Other Administrative tasks: » Assist with the onboarding hiring process of graduate adjuncts and maintenance of their files and records. » Managing disbursement of laptops to CASA students and inventory management of the laptop and calculator lending program, including scheduling laptop refresh and any needed repairs with UNIT. » Assist Presidential Scholars with instructional digital purchases, as deemed necessary. » supervise onboarding hiring process of graduate adjuncts and maintenance of their files and records. » Process stipend payments and tuition remission. » Assist the Senior Associate Director with training and supervision of graduate adjuncts. · Complete Purchase Order and P-Card transactions and process invoices and undertake basic accounting transactions/reporting/reconciliation as assigned. » Assist the Senior Director with budget management, analysis budget accounts and financial forecasting. » Photocopying, printing, collating, archiving, distributing mail/notices as needed. » Ensure CASA has all required supplies on hand and orders supplies/equipment as requested. » Facilitate and coordinate meeting scheduling for CASA staff, as needed. » Coordinates equipment contracts/repairs, facilities requests, office supply maintenance, service contracts as necessary. » Perform additional tasks and assist with special projects as assigned. Minimum Appropriate qualifications:: » High School Diploma Required. » Three years of administrative practice in an academic or non-profit environment with progressively increasing responsibilities or any combination of expertise, education and training which provides the necessary expertise, abilities, and expertise required. Preferred Appropriate qualifications:: » Five years of administrative practice in an academic or non-profit environment with progressively increasing responsibilities or any combination of expertise, education and training which provides the necessary expertise, abilities, and expertise required. » practice with managing multiple priorities, working independently and as part of a collaborative team. » Excellent communication, interpersonal, and technological expertise required to work effectively with a variety of individuals and groups. » Commitment to best practices in diversity, equity and inclusion. » Strong working expertise with computer software packages, including MS Office, Google and Banner. » Attendance with programs and availability to work flexible hours, including nights and weekends. » Proactive self-starter with a demonstrated capability to take initiative, anticipate needs, and drive projects forward with minimal supervision. Physical Requirements and/or Unusual Work Hours: : The Center for Access, Success and Achievement is a high-traffic and busy work environment with multiple peak periods of work activity across the calendar year. Interruptions of work tasks to attend to phone or walk-in inquiries are the norm. The Senior Administrative adjunct provides support directly to students on campus. Special Message to candidates:: Posting Date:: 10/21/2024 Closing Date (11:59pm ET):: income Posting Information: : Commensurate with practice. income Band:: 12 Job Job Category:: non-exempt References NeededReferences NeededMinimum Number of References Needed: 3 Maximum Number of References Needed: 3 Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * How did you first hear of this employment opportunity? » Indeed.com » Higheredjobs.com » Glassdoor » Chronicle Vitae » Academic Keys » PA CareerLink/JobGateway » Professional Affiliation/Trade Website » Diversity Association/Publication Website » Advertisement in Academic or Professional Publication » Referred by a current employee » Referred by a friend, family member, or former employee » Heard about Information technology at a conference or career fair » Browsing the Villanova website » Cabrini University employee » Other » * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A. (Open Ended Question) Documents needed to complete your application:Required Documents» Cover Letter / Letter of Interest » Resume / Curriculum Vitae Optional Documents Skills:
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