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Job Offer: Project Administrator:SterlingPillarJob description:Job InformationProject AdministratorBack to listTitle Project Administrator Organization SterlingPillar Job detail Project Administrator This position will be responsible for performing a variety of administrative tasks for project management and site personnel and interfaces with department heads and division personnel. tasks and responsibilities include, but are not limited to: KEY RESPONSIBILITIES » Assist the VP of Project Management, Project Manager and President with administrative tasks » Set up new Estimate & Projects on the Shared Drive » Set up and maintain project data » Prepare and distribute reports; i.e. Contract Document List, Submittal Log, Change Order Proposal Log, Subcontract Change Order Log, and Request for Information Log. » Type and assemble a variety of Contract Agreements and forms. The agreements and forms include, but are not limited to: Subcontracts, Work Orders, Purchase Orders, Equipment Rental Agreements, Letters of Intent, Joint Check Agreements, and Subcontract Change Orders » Process all project related correspondence (i.e. prepare outgoing letters; sorting and handling of routine incoming and outgoing correspondence; and prioritizing material for perusal) » Post project plans to SharePoint site; order sets and email project plans to Subcontractors and the Project Team. » Coordinate all project related meetings via Outlook. Maintain and book meetings in conference rooms. » Utilize Document Management (CDM) program to scan in all emails, correspondence, drawings, specifications, and submittal documents. » Review On-Hold report generate appropriate follow-up letters to subcontractors and forward copies to Accounting. » Coordinate meetings with project team and project accountant to review “On-Hold” Memorandum. Assist the project accountant to request deficient items from Subcontractors and/or Suppliers. » Type and distribute punch lists to Subcontractors and/or Architect. » Prepare and distribute Certificate of Substantial Completion package to clients. » Request data from Subcontractors and assemble Operations and Maintenance Manuals for the file and distribution to the Owner. Coordinate with superintendent to collect as-built drawings. » At project completion, box up and label the required project and jobsite files. » Retrieve subcontractor license numbers and expiration date from Subcontractors. » Greet and escort clients and visitors to conference rooms; prepare and maintain conference room for meetings. » Performs other related back-up administrative tasks as requested or assigned. » Employee shall adhere to company attire code policy. expertise, expertise & QUALIFICATIONS » 2 to 5 years of practice in the construction industry. practice with a Commercial General Contractor is preferred » Proficient with MS Office Suite » Proficient with Procore ADDITIONAL QUALIFICATIONS » Must be a team player » Possess a high degree of self-motivation » Excellent interpersonal, verbal and written communication expertise » Detail oriented with capability to multi-task and prioritize in a fast-paced environment Office Responsibilities Seeking self-starter professional who thrives in a small office environment. The person in this function will run the day-to-day administrative operations of the main office. » Maintains office services by organizing office operations and procedures, corresponding with clients, reviewing and ordering supplies » Type and send proposals, contracts, etc. as written by management » Maintain a file for each contract which will include original contract, changes/deviations, amendments, clarifications, etc. » Keeps management informed by reviewing and summarizing reports as requested » Process various other reports on an as needed basis » Post and maintain documents in job files » Answers telephone » Communicate courteously with staff and clients » Assist in preparing and managing of correspondence, reports and documents » Ordering and maintaining office and sundry supplies for office Office Manager expertise and Qualifications » 2 years of Office Manager practice or equivalent education and practice preferred » Excellent verbal, written and interpersonal expertise » Strong computer proficiency with Procore and Microsoft Word preferred Qualifications ADDITIONAL QUALIFICATIONS Must be a team player Possess a high degree of self-motivation Excellent interpersonal, verbal and written communication expertise Detail oriented with capability to multi-task and prioritize in a fast-paced environment Office Manager expertise and Qualifications 2 years of Office Manager practice or equivalent education and practice preferred Excellent verbal, written and interpersonal expertise Strong computer proficiency with Procore and Microsoft Word preferred income $50,000-$55,000 Job Type Full Time Entry Level Location Raleigh, North CarolinaUnited States Posted on 2024-04-01 Expires on 2024-05-31 Desired Start Date Not provided How to submit the application: Apply via ePACK Skills:
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