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Job Opportunity: Payroll Specialist:Union County CollegeJob description:Payroll SpecialistBelow you will find the job description for the position including the requirements and any additional documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button. If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of this position for your records, click on the Print Preview link.
Job AnnouncementPosition InformationPosition Title: Payroll Specialist Campus: Cranford Department: Finance Full-time, Part-time, Adjunct: Full Time Exempt or Non-Exempt: Exempt Regular,Temporary, or Grant: Regular General Description: The Payroll Specialist plays a critical function in the preparation, review, and analysis of semi-monthly payrolls for various categories of employees, computing pay data according to specifications of Federal and State mandates. The Payroll Specialist is responsible for analyzing various payment files, calculating, verifying and posting a variety of complex payroll data fields such as gross pay, retirement, repayments, retroactive payments, hours, and tax information. Attention to detail, confidentiality, and strong analytical expertise are essential for success in this function. Characteristics, tasks, and Job responsibilities: · Collects, audits and inputs payroll data to ADP including hirings, terminations and transfers. · Updates ADP with rate changes, tax information, address information, pension deductions, GTL calculations and voluntary deductions for union dues, credit unions, etc. as need arises. · Take ownership of all union documentation and reporting requirements to ensure compliance with established Collective Bargaining Agreements. Develop and produce all required and requested payroll reports and queries, ensuring accurate and timely information.· · Reconcile dues for various bargaining units. · Checks payroll input for accuracy against original documents. Reviews and verifies payroll output prior to submission. · Exhibits regular, prompt attendance as an essential job responsibility. · Prepares payroll remittance calculations and maintains records for union dues. Prepares payments for remittances. · Records, analyzes, and maintains records of employee and college pension contributions. · Works closely with the Human Resources department on payroll related issues. · Stay informed about changes in tax regulations and other significant legislation affecting payroll processing. Ensure compliance with all applicable laws and regulations, and update payroll procedures accordingly. · Maintain employee confidence and protect payroll operations by keeping information confidential. · Conduct independent system audits to ensure income/wage information, deductions, terminations and leave information is accurate and timely. · Prepares garnishment calculations and maintains garnishment records. Prepares electronic vouchers for garnishments. · Maintains all related payroll registers, employee files and reports. · Generates audit reports for all payrolls, for balancing purposes, to be submitted to Director for approval to send payroll to ADP. · Processes manual payroll checks and maintains register under the supervision of the Director. · Answers all questions concerning payroll accurately with professionalism. · Collaborate with HR and Finance to resolve payroll discrepancies and ensure accurate record-keeping. · Performs related tasks as assigned by manager or designee. Education Requirements: Bachelor's degree required; degree in Business, Accounting, or Finance preferred. practice: · Minimum five (5) years automated payroll system current practice preferred, preferably ADP software or similar full-service payroll software. · Must be proficient in Microsoft office. Competencies and expertise Required: · Curiosity; challenges the status quo in a positive manner to affect change. · Proactive self-starter who demonstrates innovation and initiative. · expertise of payroll wage and tax laws · expertise of mathematics, and capability to calculate payroll functions. · capability to work independently. · capability to develop effective work relationships with students, staff, and faculty. · capability to organize and prioritize workload to meet deadlines. · Effective communication and interpersonal expertise. · Strong time management and organizational abilities. · Handle sensitive employee information with integrity and confidentiality. Physical Demands and Work Environment: · This position's tasks are normally performed in a typical interior/residence work environment, located on the activity scheduled. · Some physical effort required; however, the employee must occasionally lift and/or move up to 25 pounds. · No or very limited exposure to physical risk. · Some travel required. income: $60,000 Additional Information : UCNJ Union College of Union County, NJ does not discriminate and prohibits discrimination, as required by state and/or federal law, in all programs and activities, including employment and access to its career and technical programs. UCNJ Union College of Union County, NJ is an EEO/AAP Employer/Protected Veteran/Disabled ============== Disclaimer: This job description outlines the general nature and key features performed by various positions that share the same job classification. Information technology is not designed to contain or be interpreted as a comprehensive inventory of all tasks and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign tasks to this job at any time due to reasonable accommodations or other business reasons. ============== We offer a comprehensive benefits package for full-time faculty and staff which includes Medical, Dental and Vision Benefits. We also offer twenty vacation days, ten paid holidays, and a ten-week summer work schedule which allows the college to close on Fridays. Other additional benefits include gym privileges, tuition remission for credit and non-credit courses at UCNJ Union College of Union County, NJ, and tuition reimbursement for an approved degree program at an accredited college or university. Terms of Employment: Full Time. Flexible schedule to meet department needs. Some evening, weekends, and extended hours will be required. capability and availability to travel on short notice to all on and off- campus sites as needed by the college. Mandatory overtime is required all over the year, especially at peak times. Employee must establish primary residency in New Jersey within one year of appointment unless an exemption applies. Posting Detail Information Open Date: 05/23/2024 Close Date: Open Until Filled: Yes Supplemental QuestionsRequired fields are indicated with an asterisk (*).* How did you hear about this employment opportunity? » Public Job Posting on UCC.edu » Internal Job Posting (Paper Posting) » Personal Referral » Agency Referral » Print Advertisement/Publication (IE: Sunday Star Ledger) » Linked-in » NJ.com » HigherEdJobs.com » HERC.org » Other Website Not Listed » Other Source Not Listed * If you heard of this employment opportunity from a print advertisement/publication, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put ?N/A? in the answer field. (Open Ended Question) * If you heard of this employment opportunity from another web site or another source not listed in question number one, please indicate where you heard of this employment opportunity. If you have chosen a specific answer to question number one, please put "N/A" in the answer field. (Open Ended Question) * Describe a situation when you tried to deal with a problem with ideas and methods that had not been tried before. What was the result? (Open Ended Question) * Describe a specific instance, in a group situation, where you made your views known about an issue important to yourself. What was the issue, and why was Information technology crucial? (Open Ended Question) * How do you decide which tasks take priority when organizing a complete project? (Open Ended Question) * Do you have a valid New Jersey Drivers License? » Yes » No * Effective September 1, 2011, the ?New Jersey First Act? contains new residency requirements for most public agents and employees. Current, new, or prospective public employees should be aware that the New Jersey First Act, N.J.S.A. 52:14-7 (L. 2011, Chapter 70), requires employees of all public employers (for example, state, county, and municipal governments), public agencies, authorities, boards, bodies, commissions, public institutions of higher education, certain quasi-public entities, and all school boards to reside in the State of New Jersey unless otherwise exempted under the law. Are you currently a resident of the State of New Jersey? » Yes » No Optional & Required DocumentsRequired Documents» Resume/CV » Cover Letter » Unofficial Transcripts (official due upon hire) Optional Documents Skills:
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