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Administrative adjunct 3:Austin Peay State UniversityJob description:Administrative adjunct 3
Posting DetailsPosition InformationPosting Number: 20121529Staff Working Title: Administrative adjunct 3 Pay Rate: 34,963-46,617 Employment Job Category: Clerical/Support Regular/Temporary: Regular If temporary, list duration: Type of Appointment: Fiscal Contract Period: 12 month Position Summary Information Position Summary: The Administrative adjunct 3 works under general supervision of the adjunct Provost and University Registrar. This position has primary responsibility for providing administrative support for the adjunct Provost. Austin Peay State University is a four-year public, doctoral-level university, with six colleges and four Chairs of Excellence. The University has an enrollment of over 9,000 students and is located in Clarksville, Tennessee, a community of an estimated 166,000 people located approximately 40 miles northwest of Nashville, TN. Primary tasks and Job responsibilities: » Provide administrative support for the adjunct Provost and University Registrar. » Receive telephone calls and assure that requests for assistance are handled in a timely and professional manner. » Prepare meeting agendas; take minutes and process for distribution. » Serve as office manager for the Office of the Registrar. Assure that policies and procedures for the reporting units are in line with APSU policies and procedures. » Coordinate data collection and analyze data appropriately. » Prepare related technical reports for the University community. » Submit technical retention data reports to the Consortium of Student Retention Data Exchange. » Assist the adjunct Provost in maintaining contact with departmental faculty and staff to facilitate academic enhancement initiatives and services for APSU students. » Maintain an accurate filing system (electronic and paper) so that information is readily available. » Maintain supplies inventory for the department. » Supervise and effectively organize student employees assigned to the adjunct Provost's office. -Maintain records related to department budget, contracts, and administrative processes to ensure accuracy and compliance. » Maintain personnel records including payroll, attendance, leave and travel forms, etc. for staff, graduate adjuncts and student employees. » Demonstrate an attitude and behavior that reflects the values and mission of the University, and maintains a good knowledge of the value of customer service and stewardship to all constituencies. » Process all incoming and outgoing mail; sort and distribute as appropriate. » Participate in training that supports university-mandated changes. » Manage travel arrangements required by the office. » Arrange Grad Finale event on campus. » Perform other job-related tasks as assigned. Knowledge, expertise, and Abilities: » capability to maintain a professional office environment and manage office tasks in a professional manner. » capability to communicate effectively using correct grammar, tact and diplomacy to create a positive image for a high-visibility office. » capability to work effectively in a high-stress, high-visibility position without showing frustration. » capability to accomplish job-related tasks without direct supervision. » capability to properly maintain budgetary accounting records. » capability to interpret statistical reports and process information appropriately. » capability to demonstrate sound judgment in working with people and in decision-making. » capability to efficiently operate a personal computer and connected software (Outlook, Word, Excel, etc.) » capability to maintain confidentiality of records and information. » capability to interact in an effective and appropriate manner with diverse populations, the University community and the public. » capability to maintain files accurately, in paper and in software programs. » capability to handle multiple tasks simultaneously. » capability to effectively supervise personnel and complete all connected personnel actions in a timely and accurate manner. » capability to accurately prepare and process records, requisitions, and technical reports related to all academic support initiatives. » capability to understand and process technical data from multiple sources. Physical Requirements: » Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Required Minimum Appropriate qualifications: » High school graduate or equivalent. » A minimum of two (2) years of previous office practice. » Strong oral and written communication expertise. » Computer literacy to include demonstrated capability to create, edit and store documents electronically, create spreadsheets and maintain databases. » A background check will be required of the prosperous applicant. Posting Detail Information Open Date: 03/19/2024 Close Date: Open Until Filled: Yes Special Instructions to candidates: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).Applicant DocumentsRequired Documents» Resume Optional Documents » Cover Letter » Letter of Recommendation 1 » Letter of Recommendation 2 » Letter of Recommendation 3 Skills:
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