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Offer: Office Specialist 2 (Internal Employment Opportunity):Oregon State UniversityJob description:Office Specialist 2 (Internal Employment Opportunity)Bookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.This is an Internal Employment OpportunityApplications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Christine Atwood at christine.atwood@oreognstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Procur,Cntrcts&MatlsMmgt (QCP) Classification Title Office Specialist 2 Job Title Office Specialist 2 (Internal Employment Opportunity) Appointment Type Classified Staff Job Location Corvallis Benefits Eligible Part-Time, benefits eligible Remote or Hybrid option? Yes Employment Category Limited Duration Job Summary This is an Internal Employment Opportunity This recruitment will be used to fill one part-time (approximately 35 hours per week) Office Specialist 2 position for the Department of Procurement, Contracts and Materials Management (OSU). This is a limited-duration appointment expected to last approximately 4 to 6 months from the appointment begin date. Office Specialist 2 supports the operations, supplier diversity, technology, and administrative functions within PCMM. The responsibilities may include collaborating and executing on projects that vary in scope and complexity. This position works closely with and reports to the Administrative & Diversity Manager. Positions within PCMM demonstrate equity and inclusion to enable success for people with diverse backgrounds. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. • Optional lifestyle benefits such as pet, accident, and cancer insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 70% Operations » supervises general office and department everyday operations including payment and invoice processing, processing mail, calendar scheduling, event planning support, email communications and customer service support » Ensures the documentation for administrative standard operating procedures are up to date. » Supports outreach for the department by creating, purchasing and keeping track of promotional materials. » supervises department file archiving project collaborating with staff as needed. » Supports procurement and contracts units with requests for data reports, research, and database activities. » Provides administrative support for human resource activities like scheduling interviews, preparing documents for hiring committee, and onboarding new staff. 20% Technology » Supports office staff technology needs. 10% Other tasks and Projects » Other tasks as assigned » Foster a collaborative and inclusive environment for faculty, staff, students, and customers What We Require Two years of general clerical practice. One year of which included typing, word processing, or other practice generating documents; OR An Associate's degree in Office Occupations or Office Technology; OR Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical practice. College courses in Office Occupations or Office Technology will substitute for the required practice on a year-for-year basis. What You Will Need » Strong organizational expertise. » capability to provide excellent customer service with a focus on outreach. » capability to collaborate on a team and work independently with minimal supervision. » Proficiency in problem-solving. » Demonstrated capability to provide excellent customer service to a diverse and broad group of internal customers with varying backgrounds, needs, and identities. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » expertise of invoice processing and cash handling. » expertise of databases. Working Conditions / Work Schedule » capability to lift, push or pull 25 pounds. » Work environment is in an indoor office setting interacting with computer programs accessed through both local system, VPN, and web for extended periods of time. » Work location is hybrid between work in the house and in office location on the Corvallis campus as agreed upon with manager. » Schedule is 8 am to 5 pm, PST, Monday through Friday. Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Min income $17.24 Max income $25.24 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/161084 Posting Detail Information Posting Number P05017CT Number of Vacancies 1 Anticipated Appointment Begin Date 12/02/2024 Anticipated Appointment End Date 03/31/2025 Posting Date 10/21/2024 Full Consideration Date Closing Date 10/30/2024 Indicate how you intend to recruit for this search Competitive / Internal Special Instructions to candidates This is an Internal Employment Opportunity Applications will be reviewed located on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc. Your profile MUST clearly show how you meet the minimum/required qualifications for the position. Resumes are NOT accepted at the application stage for this position. Equivalent required practice is located on full-time equivalent (40 hours per week). PLEASE NOTE: If you have volunteer practice significant to this position, please include in the Employment History section and note length of time, average number of hours per week and major tasks. Typically, the starting income is at the lower end of the income range. For additional information Contact Us by: Christine Atwood at christine.atwood@oreognstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Internal employment opportunities are filled from within the institution by candidates who are current, or recent, members of the OSU Community. Please indicate how you meet this criterion. See: http://hr.oregonstate.edu/jobs/oeshtxt/111 for details. (Open Ended Question) Documents Needed to ApplyRequired DocumentsOptional Documents» VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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