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Offer: Administrative Support Associate - Advanced:Rice UniversityJob description:Administrative Support Associate - AdvancedBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Advanced Position Number 937653 Vacancy Open to All Candidates Time-Limited No Department Homepage https://history.ecu.edu/ Advertising Department HISTORY, DEPT OF Division Academic Affairs Classification Title 10421 Administrative Support Associate Competency Level 3 - Advanced Working Title Administrative Support Associate - Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $48,857 Anticipated Hiring Range $33,540 - $42,673 income Grade Equivalency GN06 Work Schedule Monday - Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Maritime Studies Program (MSP) is a part of ECU's Department of History. Information technology houses the MA in Maritime Studies, a graduate program sought by individuals wanting careers as maritime historians and underwater archaeologists. Established in 1981, students can study both maritime history and nautical archaeology while concentrating on a single historical period, regional area, or thematic interest. Students can study a combination of courses in maritime history, nautical archaeology, or conservation under the aegis of a single program. The core maritime faculty are active, publishing scholars who engage regularly in maritime fieldwork initiatives with students. We are also members of a History Department with two dozen historians who provide additional instruction and guidance. The underwater archaeology faculty teaches a broad range of courses including material culture, excavation, conservation, archaeological principles, and maritime history. Through summer and fall field schools, students work on diverse submerged and terrestrial maritime historic sites under faculty supervision in the USA and abroad. Since its inception the Program has graduated almost 400 MA students. Most of our graduates get jobs in the field as contract archaeologists, government cultural resource managers, museum archaeologists, curators, museum directors, national and state park staff, conservators, and teachers at all levels. Qualified students enjoy broad university support in the form of graduate adjunctships and scholarships. These positions supply both teaching and research practice. Job tasks The primary purpose of this position is to provide administrative support for the program director, faculty, staff, and students. Additionally, the position provides administrative support to the Department of History Lead Administrator position, and provides travel, invoicing, and student registration support as necessary. This position will utilize exceptional interpersonal and organizational expertise and work with the director, faculty, staff, students, and university personnel as well as with the public while maintaining an efficient and organized office. This position will produce letters, reports, and other documents that are accurate and completed in a timely manner. The position uses advanced expertise of numerous software programs such as Microsoft Office (Word, Excel, PowerPoint, Access) as well as East Carolina University purchasing and administrative programs such as student payroll, student database, and finance systems. The position also will function as the general office manager for the administrative office and the student computer lab, supervise graduate adjuncts, prepare all building and equipment work order and schedule the MSP's four vehicles. Interpersonal expertise and expertise of the Program: The Administrative Support Associate is in the Maritime Studies Program (MSP) and serves as the liaison between the Department of History and the MSP Director. The position is the principal contact for the MSP Director and the MSP and is expertiseable about all aspects of the program and its graduate degree. The position will also serve as the administrative support for all employees of the MSP, including all faculty and staff positions. The position will take initiative and exercise good judgement in the decisions that represent the work of MSP. This position will be responsible for screening requests to meet with and/or interview MSP personnel for urgency and content and may need to delegate those requests to others to preserve the time of the Director for those items that need direct attention. This position will work independently and relying own judgement and practice. The position will need to keep the MSP's calendar and inform program members of potential meetings or conflicts in asset use (e.g., vehicles, space, and infrastructure). This position will need to anticipate and resolve program scheduling conflicts. This position will be responsible for interacting with upper-level university officials, Harriot College of Arts and Sciences Administration, and other departments all over ECU Budget: This position will be responsible for working with the MSP director to create a monthly report on MSP expenses. This position will keep track of budgetary costs and keep the director informed of any excessive expenditure and/or concerns with the budget. The position will prepare all travel submissions and documents for the director and all employees in the MSP. Additionally, the position will coordinate purchasing, supervise monthly ProCard reconciliation, and will play a key function in budget management (State funds, foundation accounts, overhead accounts, faculty startup, and grant funds), and special lab fee coordination pertaining to Maritime Studies field schools (i.e., involving coordination between History/Maritime, the Office of Online Learning, Academic Outreach, and Academic Innovation [OLAOAI], the Cashier's Office, and the Office of International Affairs). Problem Solving: This position will serve as the liaison between the faculty, staff, and other administrators and the program director. This position is expertiseable about all aspects of the MSP and of all the projects occurring in the MSP, as well as state and university policies and procedures. The MSP will be capable of responding rapidly to frequent changes that occur everyday therefore, this position must use critical thinking expertise, be adaptable and flexible, have a strong work ethic, and utilize excellent time management expertise. Communication: This position will independently research, develop, and compose materials, text and templates which may include memos and letters for the MSP director. This position will anticipate the needs to initiate written communication to correspondence or report prior to the Director's request. Information/Records and Administration: The position is responsible for overall record keeping activities and processing of forms for the MSP, through the use of Excel spreadsheets. This includes grant management, tracking office and research expenditures, and maintaining databases. This position is responsible for maintaining the files for the MSP. These files consist of minutes and forms, agendas, travel related to MSP personnel and students, and various general and confidential correspondence. This position will be responsible for assisting with any periodic reporting as well as general office assistance, including fielding phone calls and emails, mailings and postage, and gathering supplies for events. This position also serves as the primary point of contact for the completion of graduate student adjunctship contracts (department-wide), and plays a critical function in vehicle management (including driver verification, but including facilitating the completion of registration, repair, and inspection tasks), student recruitment, and managing space/infrastructure needs (pertaining to assigned spaces at Eller House, Ragsdale Labs, Bloxton House, and the West Research Campus; includes 1-Card authorization processes at listed locations). Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education practice with Microsoft Word, Excel and PowerPoint. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 11/01/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 11/14/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/81714 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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