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Job Offer: Senior Conference and Event Coordinator:University of MemphisJob description:Senior Conference and Event Coordinator
Posting DetailsPosting InformationPosting Number: SAECC3988 Advertised Title: Senior Conference and Event Coordinator Campus Job location: Main Campus (Memphis, TN) Position Number: 011738 Job Category: Staff (Hourly/Monthly) Department: Conference and Event Services Minimum Position Appropriate qualifications: Bachelor's degree in significant area and three (3) years applicable event management practice in a corporate hospitality, university environment or an equivalent combination of education and practice. Special Conditions: Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m. Frequently works early mornings, evenings and weekends. Occasionally travels beyond normal work schedule for full-service clients. Posting Date: 09/10/2024 Closing Date: 09/24/2024 Open Until Screening Begins: No Hiring Range: $45,000 - $50,000 per year Full-Time/Part-Time: Full-Time: Benefits Eligible Working Conditions: While performing the tasks of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to walk. The employee is occasionally required to stand; reach with hands and arms; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions: Special Instructions to candidates: All applications must be submitted online at workforum.memphis.edu. candidates must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work practice is located on full time hours. Part time work practice will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only?: No Positions Supervised: expertise, expertise, and Abilities: Strong interpersonal and organizational expertise. Exceptional oral and written communication expertise. Proficient in social media, marketing and design software. Proficient in all standard computer applications, including the Microsoft Suite. capability to establish and maintain a good rapport with university faculty, staff, students, external clientele and VIPs. Additional Position Information: Benefits of Employment (Applies to full-time, non-police employees only): Job tasks tasks & Job responsibilities: Provide One Stop Shop service by guiding clients through the major event and/or conference planning process/details such as but not limited to room setup, audio visual, lodging, catering, external vendors, off-site events and travel arrangements as outlined in client's agreement. tasks & Job responsibilities: Consult with and advise full-service clients on matters of program format, venue options, travel arrangements, advertising/marketing, registration and application review, payment tracking and reporting. Manage full-service client budgets, including cost estimates, internal accounting controls and reconciliation procedures. Participate in trade show and group travel excursions. Track time allocated to client programming and other related activities. tasks & Job responsibilities: Ensure client satisfaction through fostering clear and constructive communications with clients and assist with selecting appropriate service vendors and departments such as dining services, physical plant, housing, campus police, parking, etc. to ensure that service capabilities and client expectations are consistent. tasks & Job responsibilities: Prepare client banquet event orders, confirmations, post-event follow up and customer evaluations. Ensure all vendor invoices are submitted to accounting and paid. tasks & Job responsibilities: Serve as the main contact for assigned internal and external clients, coordinating client's bookings, managing event details, creation and management of registration sites, track and reconcile registration payments and communicating University policies and procedures. tasks & Job responsibilities: Assist summer conference housing program coordinator with tasks such as but not limited to liaison between Residence Life, room assignments, catering, meeting room selections & setup, transportation, staffing, etc. tasks & Job responsibilities: Other tasks as assigned. Supplemental QuestionsRequired fields are indicated with an asterisk (*).* Briefly describe your event planning practice (indicate none if no practice). (Open Ended Question) » Describe your practice in using EMS(Event Management Software.) (Open Ended Question) » Do you possess a Bachelor's degree? » Yes » No Applicant DocumentsRequired Documents» Resume » Cover Letter » References List Optional Documents Skills:
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