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Offer: Associate Director of Conference Services:Lamar UniversityJob description:Associate Director of Conference Services
Posting DetailsPosition InformationPosting Number: 20112985 Position Title: Associate Director of Conference Services FTE: 1.00 Employment type: Staff Department: Office of Event Management Position Summary Information Job Summary/Basic Function: About this function: The Associate Director of Conference Services will focus specifically on the strategic planning, coordination, and execution of conferences and related events on campus. this function will ensure high-quality service delivery, optimize the use of university facilities for conferences, and enhance the overall practice for external clients and internal stakeholders. This position will work collaboratively with various departments, vendors, and stakeholders to achieve organizational goals and position Lamar University as a premier conference venue. What You'll Do - Position Job responsibilities: 1.Conference Planning and Coordination » supervise the planning, coordination, and execution of conferences, symposiums, and workshops focusing on existing programs such as Port Management, Center for Resiliency, and the Center for Midstream Management. » Work with faculty and staff to identify potential topics and themes for conferences located on current trends and interests in the academic community. » Secure venues, audiovisual equipment, catering services, and other logistical support for conference events. » Manage registration, payment processing, and communication with participants before, during, and after the event. » Coordinate with internal departments (e.g. Facilities, IT) to ensure deliverables. » Manage logistics for conferences, including scheduling, budgeting, vendor contracts, and on-site supervision. 2.Marketing and Promotion » Develop/implement marketing strategies to promote conference services and attract external clients. » Leverage existing community connections to maximize opportunities for collaboration and sales. » Collaborate with the Office of Marketing Communications to enhance visibility of conference services and position Lamar University facilities as the premiere conference venue. » Create promotional materials and manage the conference services website and social media presence. 3.Client Relations and Communication » Serve as primary point of contact for conference clients and stakeholders. » Build and maintain strong relationships with internal and external partners. » Provide excellent customer service and ensure client satisfaction with conference services. » Communicate conference details and updates to all significant parties in a timely manner. 4.Budgeting and Financial Management » Develop and manage the budget for Conference Services, ensuring cost-effectiveness and fiscal responsibility. » Monitor revenue/expenses related to conferences and prepare financial reports. » Identify opportunities for revenue generation and cost savings. » Negotiate contracts with vendors/service providers specifically for conferences. 5.leadership abilities and Management » As demand grows, hire and train Conference Coordinator(s). » Work with the Director of Operations and the Director of Event Management to develop and implement policies, procedures, and standards tailored to conference planning and execution in alignment with Event Management and university strategic plans. » Ensure compliance with university policies and significant regulations related to conference services. 6.Professional Development » Stay current with industry trends, best practices, and emerging technologies. » Serve on committee to enhance and facilitate transparency in events and scheduling. » Foster a culture of continuous improvement and professional growth. Key Competencies: » expertise of and practice with university event management. » consciousness of the importance of early planning, contract development and completion, time and resource management, and detailed coordination with others. » capability to build and maintain collaborative working relationships with internal and external partners including contracted labor providers to ensure compliance with labor contract provisions » practice working with contracts and event agreements with an exceptional level of attention to detail and accuracy. » Strong interpersonal and communication skills with the capability to present information and interact effectively across all levels of the organization. » Planning and organizational skills to include coping with demanding situations, shifting priorities, and deadlines. » expertise of and practice with Lamar University information systems. » Proficient with Microsoft Office Suite or related software. » capability to communicate well with others in verbally and in writing (face to face, telephone, text, letters, emails, etcetera) Physical Requirements: Able to lift 25 pounds and be able to execute a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings. Job Conditions: An office setting with a regulated climate, with limited instances of working outdoors. This position supports essential functions of Campus Operations and will frequently work outside of normal business hours. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependents. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Bachelor's Degree in Event Management, Hospitality, Business Administration or a related field OR equivalent work-related practice. » Minimum of 7 years' practice in conference and event planning with at least 3 years in a leadership abilities function. EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » Masters Degree. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $58,739 - $76,361 Work Employment Type: Application Information Posting Date: 09/24/2024 Close Date: 10/01/2024 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have a Bachelor's Degree in Event Management, Hospitality, Business Administration or a related field from an accredited college/university? » Yes » No » * Do you have a minimum of 7 years' practice in conference and event planning with at least 3 years in a leadership abilities function? » Yes » No Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Miscellaneous Skills:
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