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Job Offer: Administrative Associate I:University of MemphisJob description:Administrative Associate I
Posting DetailsPosting InformationPosting Number: SAECC3969 Advertised Title: Administrative Associate I Campus Job location: Main Campus (Memphis, TN) Position Number: 022809 Job Category: Staff (Hourly/Monthly) Department: College of Arts and Sciences Minimum Position Appropriate qualifications: Bachelor's Degree in significant area and two years of appropriate practice. significant practice may substitute for required education. Special Conditions: The department is especially interested in candidates who are expertiseable of university policies and procedures and who are practiced users of Banner, TigerBuy, MS Excel, Word, and PowerPoint. Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m. May need to work/travel beyond normal work schedule. Posting Date: 08/23/2024 Closing Date: 09/06/2024 Open Until Screening Begins: No Hiring Range: $43,888 per year Full-Time/Part-Time: Full-Time: Benefits Eligible Working Conditions: While performing the tasks of this job, the employee is regularly required to sit; use hands to handle or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions: Special Instructions to candidates: All applications must be submitted online at workforum.memphis.edu. candidates must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work practice is located on full time hours. Part time work practice will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only?: No Positions Supervised: Student Employees expertise, expertise, and Abilities: Exceptional oral and written communication expertise. Consistently reliable and dependable. Skill in completing assignments accurately and with attention to detail. Additional Position Information: Benefits of Employment (Applies to full-time, non-police employees only): Job tasks tasks & Job responsibilities: Manage the College of Arts and Sciences Dean's front of office. Train, schedule, and supervise student workers to execute reception tasks; delegate assigned projects. Serves as final authority for managing incoming phone calls, providing information to callers, screening requests on behalf of manager, or referring calls to appropriate person. Reads and determines disposition of incoming mail; composes correspondence for routine inquiries; prepares letters and packages for mailing. tasks & Job responsibilities: Event Management: Assists with planning and making arrangements for events, seminars, conferences, and external speakers including catering, travel coordination and purchase orders, honorarium payments, making any necessary room rental or booking, and event marketing materials and decor. Assists CAS Director of Administration and Administrative Associate II with planning special events, including but not limited to Annual Chairs retreat, Staff Appreciation Luncheon, and New Faculty reception. tasks & Job responsibilities: Administrative/Clerical: Acts as primary administrative support personnel for the Associate Dean of Natural Sciences, assists with PDA, FRG, ECRA, projects, and other administrative tasks as assigned. Provides administrative support to the Director of Interdisciplinary Studies and programs. tasks & Job responsibilities: Financial Management: Serves as financial designee; Prepares and approves financial documents for CAS Dean's office such as cash and meal reimbursements. Provides coverage/backup to CAS departmental staff by completing financial tasks such as reimbursements when primary CAS department staff members are out of office. When needed, assists departments with front desk coverage by delegating student worker support and coverage. The College of Arts and Sciences is comprised of 24 academic units, ROTC, and multiple research centers. tasks & Job responsibilities: Maintains multiple calendars and schedules; makes appointments; Schedules all room reservations and meetings for the CAS office through EMS, as well as backup for other departments in the college. tasks & Job responsibilities: Inventory/Purchasing: Monitors and maintains inventory of supplies, forms, and other materials; initiates orders for CAS in TigerBuy. Contacts maintenance and physical plant for equipment servicing, as well as other repairs and requests for CAS. tasks & Job responsibilities: Conducts research for manager; compiles, analyzes, and summarizes information for reports and correspondence. tasks & Job responsibilities: Other related tasks as assigned. Supplemental QuestionsRequired fields are indicated with an asterisk (*).* I would describe my skill level in the Microsoft Suite (Excel, Access, Word, Powerpoint etc.) as: » Advanced » Intermediate » Beginner » Please describe your practice with event management. (Open Ended Question) Applicant DocumentsRequired Documents» Resume » Cover Letter » References List Optional Documents » Unofficial Transcript Skills:
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