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Offer: Fleet Administrator:University of North CarolinaJob description:Fleet AdministratorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte offers a variety of benefits which include, but are not limited to:· Health and Life Insurance · Retirement Programs · Vacation Leave · Sick Leave · Community Service Leave · Paid Parental Leave · 12 Paid Holidays (including an extended December holiday) · Professional Development Opportunities · Tuition Waiver Program · University Recreation Membership Discount To lgain more about our Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. * Do not write 'see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers (see the job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 009545 NC income Grade Equivalency GN07 Classification Title University Program Associate - Journey Working Title Fleet Administrator income Range $40,350 - $50,438 Anticipate Hiring Range $40,350 - $45,246 FLSA Status Non Exempt Division Business Affairs Department Facilities Management (Adm) Work Unit Facilities Management AVC Work Schedule 7:00 am - 4:00 pm; Monday - Friday Primary Purpose of Position The primary purpose of this position is to provide administrative management in reservations for Motor Fleet Management (MFM) and Fleet loaner vehicle programs. This position tracks and maintains records for preventative maintenance, repairs and inspections, warranty information, and billing. Additionally, this position will process forms for vehicle surplus, gather the required documentation from materials management, and remove vehicles from the fleet software. They will assist with the fixed cost pricing, technician work loading, and closing work requests, and serve as a contingency plan for the service advisor during absent staffing periods in the Fleet Service Center. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree; or equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Graduation from a four-year college or university and one year of related practice; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. Essential Job tasks 1. Process Motor Fleet reservations 2. Manage the university fueling station 3. Manage warranty claims and information 4. Process vehicle accident reports and coordinate the necessary repairs 5. Keep logs of outsourced vehicles 6. Provide reports to NCDOA on a monthly or as required by NCDOA 7. Communicate directly with customers regarding repairs needed and provide estimated completion times. 8. Coordinate the removal of surplus vehicles with the asset management team. 9. Submit surplus forms for vehicles that have been approved for replacement. 10. Schedule vehicle state inspection renewals. 11. Other tasks as assigned by the manager Other Work Responsibilities 1. Assisting with issuing work requests for fleet management service technicians. 2. Work with the data analytics team for vehicle fuel and utilization reporting 3. Request parts through Materials Acquisitions and Logistics 4. Assist with work loading in the labor scheduler 5. Assist with maintaining the inventory of parts. 6. Coordinate inspections of shop equipment and lifts. 7. Work closely with the finance department to document all reimbursable billing needs for work requests. 8. Maintain and clean and neat work area. 9. Perform other tasks as assigned to support the operations of the unit. 10. Assist Fleet Management Service Center as needed located on absent staffing 11. Other tasks as assigned by the manager Departmental Preferred practice, expertise, Training/Education » One-year work practice in fleet management or facilities administration function. » practice working in Google Sheets Docs and Microsoft Excel. » practice scheduling vehicle upkeep and repairs. » practice in record keeping and reporting. » practice in inventory management. » practice coordinating shop equipment and lift inspections. » Knowledge to assign workloads to technicians. » practice coordinating and scheduling vehicle state inspections. » Two years' customer service practice. » Basic knowledge of automotive parts and their procurement » capability to effectively communicate the English language (reading, writing, interpretation, and comprehension) » Effective expertise in verbal, written, and interpersonal communication. » capability to effectively work/interact with persons from different backgrounds and cultures » capability to foster and create an atmosphere of teamwork. » A valid driver's license is required. The Parts and Customer Service Specialist operates assigned vehicles on and/or off campus and is required to possess, maintain, or obtain a valid driver's license upon appointment to the position. » The selected candidate must have the mental and physical capabilities to execute the essential functions of the position with or without reasonable accommodations. Necessary Licenses or Certifications Work Location FM - Automotive Shop Posting date 09/11/2024 Closing date 09/25/2024 Proposed Hire Date 10/16/2024 Contact Information Special Notes to candidates UNC Charlotte offers a variety of benefits which include, but are not limited to: · Health and Life Insurance · Retirement Programs · Vacation Leave · Sick Leave · Community Service Leave · Paid Parental Leave · 12 Paid Holidays (including an extended December holiday) · Professional Development Opportunities · Tuition Waiver Program · University Recreation Membership Discount To lgain more about our Benefits Information: https://hr.charlotte.edu/benefits The finalist will be subject to a Criminal Background Check. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. * The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of knowledge, expertise, abilities, practice, and education are listed on your application. * Do not write ?see resume' on your application when completing the job tasks section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities, and practices to support your answers (see the job tasks section of previous employment). * Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. Please submit a resume and cover letter with your application. * These documents will be used to evaluate your written communication expertise as well as supporting documents of your knowledge, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have a valid driver's license? » No » Yes » Do you have practice in Fleet Management? If so, please explain. (Open Ended Question) » Do you have professional practice creating and manipulating data and reports with Microsoft Excel? If yes, please explain your practice. (Open Ended Question) Applicant DocumentsRequired DocumentsOptional Documents» Resume / Curriculum Vitae » Cover Letter / Letter of Interest » Contact Information for References Skills:
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