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Offer: Administrative Support Associate - Advanced:Rice UniversityJob description:Administrative Support Associate - AdvancedBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of knowledge, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Advanced Position Number 932204 Vacancy Open to All Candidates Time-Limited No Department Homepage https://academic-success.ecu.edu/ Advertising Department ACADEMIC SUPPORT/COUNSELING Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 3 - Advanced Working Title Administrative Support Associate - Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $48,857 Anticipated Hiring Range $33,540 - $40,791 income Grade Equivalency GN06 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The mission of the Student Academic Success Services office is to support ECU students in achieving their academic goals through comprehensive academic success services. Situated within Academic Affairs, this office reports directly to Student Academic Success under Learner Operations and works within the Provost's office. Job tasks 30% Public Contact and Program Knowledge - The Administrative Support Associate must have an in-depth knowledge university services, policies and procedures related to academic support services and tutoring. The Administrative Support Associate must possess the capability to explain services to all campus stakeholders including students, faculty, advisors, staff, and parents. The Administrative Support Associate must interpret center and university policies for center operations in services provided, employment policies, and financial policies. The Administrative Support Associate must maintain a detailed knowledge of the functions and services within the PASC and the advising collaborative at ECU. 25% Budget - Manage large budgets and budget transfers for Pirate Academic Success Center. supervise supply ordering and reconcile bills (Procard holder and reconciler). Order supplies through PORT. Provide oversight of phone and copy billing and notify billers of errors. Complete Direct Payment forms and discretionary forms. Maintain Payroll records for Director. 20% Files - Retaining, filing, accessing, and/or managing the work units' collection of forms, records, papers, and/or reports. This employee is responsible for ensuring the confidentiality of student records kept on file. To protect students from unauthorized disclosure of information, this employee supervises and monitors the access to student records and instructs the student workers in this area. 5% Records and Reports - Payroll and Budget record maintenance is a vital part of the Administrative Support Associate function. This employee must have the capability to exercise independent judgment and discretion in interpreting and executing matters related to financial records. This employee is expected to use the database effectively to keep data current in regards to financial and human resource procedures. Database information, financial records, and student files must be maintained with high levels of accuracy. This employee is responsible for entering and documentation regarding student hiring processes, EPAF processing, tax forms, and working closely with student employment and financial aid offices. 5% Composition - Explain the kinds and variety of items (letters, memos, directives, speeches, agendas, narrative reports, publications, etc.) that the position composes, writes, or drafts. Much of the correspondence is in the form of e-mailing informing students, faculty and staff of policies, programs, deadlines, changes, and in response to inquiries. This person sends program information to prospective students, assists in assembly of materials student outreach, and creates flyers and signs as needed. Discuss the resources used in composition and how and when they are used. Include specific guides, personal interviews, operating procedures reference books, persons, statutes, files, etc. which are used. 10% Office Equipment & Mail - The center uses many different technology devices for center operations. The Administrative Support Associate must integrate and understand the use of all pertinent technology. This employee supervises the processing of all incoming mail for the Pirate Academic Success Center. This employee makes decisions as to which may be handled routinely and which needs the Director's attention. 5% Supervision - This employee supervises student workers. This employee, in coordination of the director and other professional staff, assigns tasks and supervises their day to day work. This employee is responsible for monitoring the work flow of the office and ensuring adherence to all policies and procedures. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education practice in an administrative office setting. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of knowledge, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the knowledge, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 08/23/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 09/09/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/74315 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Office of Human Resources Contact Information If you practice any problems accessing the system or have questions about the application process, Contact Us by the Office of Human Resources at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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