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Job Offer: Administrative Support Associate - Journey:Rice UniversityJob description:Administrative Support Associate - JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Administrative Support Associate - Journey Position Number 939203 Vacancy Open to All Candidates Time-Limited No Department Homepage https://politicalscience.ecu.edu/ Advertising Department POLITICAL SCIENCE, DEPT OF Division Academic Affairs Classification Title 10421 Admin Support Associate Competency Level 2 - Journey Working Title Administrative Support Associate - Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540-$43,168 Anticipated Hiring Range $33,540-$36,901 income Grade Equivalency GN04 Work Schedule Monday-Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview The Department of Political Science is one of sixteen departments in the Thomas Harriot College of Arts and Sciences at East Carolina University in Greenville, North Carolina. The Department is comprised of 17 full-time faculty. Information technology offers BS and BA degrees in political science and minors in public administration, comparative politics/international relations, leadership abilities studies, and security studies at the undergraduate level. Information technology is also home to the multidisciplinary studies majors in security studies and international studies. At the graduate level, Information technology offers a NASPAA-accredited Master of Public Administration degree, a Master of Science in Security Studies and certificates in public management and security studies. The department emphasizes excellent teaching, quality research, and a tradition of service to the community, the university, and the discipline. More information about the department can be found at its home page: https://politicalscience.ecu.edu/. Job tasks Assist in the creation and proofreading of invitations, flyers, programs, and certificates for various department functions such as graduation and awards ceremonies. This includes checking spelling, punctuation, grammar, formatting, and graphic design. Assist with the coordination of graduation ceremonies, including organization of the event and participation on that day. Assist with event planning and execution for other departmental events including open house, orientation, guest speakers, etc. Know the policies and procedures of the University and location of various campus units (or how to find them), as well as being informed about departmental activities and programs, in order to make a favorable impression when dealing with individuals on- and off-campus. There is broad public contact everyday with other academic and administrative units on campus, faculty, undergraduate and graduate students, vendors, technicians, alumni and parents on campus as well as the general public via telephone, e-mail, and in-person interactions. Use software including MS Word, MS Excel, MS PowerPoint, Adobe Acrobat professional, Internet Explorer, ECU Student Database, Chrome River, Banner Admin Pages, ECU Banner Self Service, Pirate Port, PORT, PETS, 25 LIVE, People Admin, and MS Outlook. Assist with the maintenance of the department and Center for Survey Research (CSR) websites utilizing WordPress. Maintain necessary supplies for the department and CSR, including assessing inventory, placing orders in PORT, receiving orders from vendors, and processing returns as needed. Assist with maintenance of all common areas the department and CSR control. Train in new technologies, systems, and processes on campus, as necessary, to maintain the efficient adaptation and operation of the department. Process faculty and student travel while adhering to travel guidelines mandated by the state budgeting office to include (as needed) making travel arrangements, processing late memos, and arranging for reimbursement and direct payment requests. Assist with student advising as a liaison between faculty advisors and Banner Administrative Pages including declarations of majors, minors, and concentrations; special adding students to classes, assigning faculty advisors, etc. The position will also input DegreeWorks exceptions as instructed by program directors. This position is responsible for assisting with entering and maintaining class schedules in Banner for both undergraduate- and graduate-level courses. They are also sometimes the first point of contact for students who are seeking information about our programs and therefore play an important function in the recruitment of new graduate and undergraduate students. Draft and maintain all departmental graduate adjunct contracts, EPAFs, performance evaluations, and admission applications. In addition to maintaining the records, this position is a primary point of contact for information and assistance for the graduate program directors and graduate students. East Carolina University is dedicated to welcoming and serving students of all backgrounds and fostering a working environment where all employees feel welcomed and respected. Minimum Education/practice High school diploma or equivalency; or demonstrated possession of the competencies necessary to execute the work. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education Possess strong organizational expertise and the flexibility needed to handle the multiple priorities and varying needs of the department Excellent language and writing expertise Excellent computer expertise including operating in the Windows environment utilizing Microsoft Office Suite including Word, Excel, PowerPoint, Publisher, Access, Outlook Possess excellent interpersonal expertise and a demonstrated capability to lgain quickly, coordinate tasks, work independently, follow through with details, and display professionalism practice in an office/administrative function Preferred demonstrated capability to lgain and adapt to new software systems License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 09/03/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 09/19/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/74403 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Will you now or in the future require visa sponsorship for employment? » Yes » No » * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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