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Job Opportunity: Evening and Weekend Events Coordinator:Oregon State UniversityJob description:Evening and Weekend Events CoordinatorBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.When applying you will be required to attach the following electronic documents:1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. 3) Other Document 1: Answer the following question and upload as other document 1. » Please share your practice providing technical support for an event facility. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with skills, education, and practice. For additional information Contact Us by: Jeffrey Todd at Jeffrey.Todd@oregonstate.edu or 541-737-9062 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment VP Univ Relations & Mktg (NIA) Position Title Coordinator-Conf Services Job Title Evening and Weekend Events Coordinator Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary University Relations and Marketing is seeking an Evening and Weekend Events Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. University Relations and Marketing Solutions and Services team provides a variety of marketing and event services to organizations all over Oregon State University. The purpose of the Evening & Weekend Event Coordinator position is to provide essential facility technical management at all times as well as leadership abilities of staff, event oversight, coordination of events, ensuring safety for events during normal business hours as well as evening and weekend hours. The LaSells Stewart Center (LSC) services OSU departments for conferences and events held on and off campus, to create a compelling learning practice and enhance OSU as a top-tier conference destination. The LSC is a 45,000 square foot conference, convention and performing arts center, which hosts over 600 events annually with over 160,000 guests attending events. The LSC serves a diverse clientele, including OSU staff, faculty and student groups, Corvallis businesses and community groups, agencies from all over the state, and national organizations. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and skills to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 40% Technology Management Develops and manages conference specific technology needs. Including equipment planning and coordination with internal and external clients. Assesses client needs and negotiates details for Audio Visual (AV) for multi-facility events, which may include developing creative solutions on AV for space limitations and client's budgetary needs. supervises AV requests for specific events. Contracts and supervises set up of outsourced equipment for events. Responsible for onsite equipment changes or modifications. Attends pre-event planning and coordinates technical services of facilities of audio visual, acoustic amplification system, computers and internet. Attends pre-event meetings with service providers. Coordinates with internal and external staff to facilitate AV needs within essential timelines that are crucial to prosperous conferences and events. Manages day-of event situations and changes, which may include making critical on-the-fly decisions that may impact the success of the event. Responsible for post event wrap up, including re-establishing pre-set, securing equipment, furnishing and communicating post event report to Event Planner. Works with external groups and professional associations to schedule the technology for conferences and events. Collaborates with university departments and external clients to ensure prosperous execution of conferences and events by managing their technology needs and maintaining the highest level of customer service. Assesses and determines best equipment for meeting space requirements as determined by the Convention Industry Council (CIC) standards. 40% Event Coordination Event management and oversight, including ensuring the planning and execution of event logistics, wrap up and assessment for primarily evening and weekend events. Serves as the main point of contact during evening and weekend events as well as some events during normal operating hours. Responsible for the safety and security of staff and attendees while attending conference events. Responsible for fire code and accessibility guidelines being followed at all times. Performs all other tasks as outlined in individual contracts with groups to meet contractual obligations of events. Manages event set up and technology usage while ensuring compliance of state and OSU policies and procedures. 10% leadership abilities and Training Supervision of student staff including plan, assign and approve work related to event execution. Working with facility event manager to monitor and provide training to student staff on event and AV tasks connected with event and facility operations. 10% Other tasks as assigned What You Will Need » Bachelor's degree in Business, Marketing, Hospitality, or related field. Professional practice planning and coordinating meeting services, conferences and special events. » practice in audio and sound system integration, acoustics, and technical event » practice in the hospitality industry in conference event technical management planning or similar position This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must prosperously complete a motor vehicle history check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030. What We Would Like You to Have » Must have a high degree of independent decision-making capabilities that is customer-service centered. » practice in stage lighting including design, installation, focus, and minor repair » Excellent oral and written communication skills, while exercising diplomacy and discretion » practice with the event management software Mazévo and event diagramming software Social Tables » skills in the Microsoft and Google Suites (Word, PowerPoint, Excel, etc.) Working Conditions / Work Schedule » May require off-campus and local travel. » Will require event related evening and weekend work, occasional holidays. Maintain a flexible schedule. Fielding calls & emails while off duty at times may be required. » The employee in this position will often be required to (lift/carry/push/pull) objects weighing 40 pounds and be able to work on ladders, catwalks, and lifts. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $44,496 - $75,516 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/158503 Posting Detail Information Posting Number P08420UF Number of Vacancies 1 Anticipated Appointment Begin Date 09/15/2024 Anticipated Appointment End Date Posting Date 08/23/2024 Full Consideration Date Closing Date 09/06/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. 3) Other Document 1: Answer the following question and upload as other document 1. » Please share your practice providing technical support for an event facility. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with skills, education, and practice. For additional information Contact Us by: Jeffrey Todd at Jeffrey.Todd@oregonstate.edu or 541-737-9062 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover Letter » Other Document 1 (see Special Instructions)Optional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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