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Budget adjunct:University of North CarolinaJob description:Budget adjunctBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefitsThe finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?.Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Position InformationGeneral InformationVacancy Open to All Candidates Employment Type Permanent - Full-time If time-limited, note appointment end date Hours per week 40 Months per year 12 Position Number 001122 NC income Grade Equivalency GN07 Classification Title Business Services Coordinator - Journey Working Title Budget adjunct income Range $38,514 -$50,346 Anticipate Hiring Range $38,514 -$47,000 FLSA Status Non Exempt Division Academic Affairs Department Enrollment Management (Adm) Work Unit Financial Aid Operations Work Schedule 8:00 am - 5:00 pm; Monday - Friday This position maybe eligible for a telework schedule once onboarding into position is complete and with manager approval. Primary Purpose of Position The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides direct financial, budgetary, and personnel support to units within Enrollment Management, specifically Financial Aid, OASES & the University Scholarship Office. This position serves as the main contact in their units for questions related to policies and procedures. The primary focus of this function includes providing budget oversight and reporting as requested by the Director of Finance and Business Operations, and the Directors of Financial Aid, OASES, and the University Scholarship Office. Other responsibilities include record keeping, data input, reconciling, approving purchases, travel reconciliation, onboarding and offboarding of staff, and this position serves as a departmental timekeeper for Financial Aid. Another area of focus for this position is administration of three departmental budgets, which may include General Funds, Application Fee Funds, Discretionary Funds, and other program-specific budgets. Specific tasks related to this area of focus include; preparing annual budget reports and summaries of spending in specific areas, preparing RFP or waiver of competition documentation for purchasing, and regular meetings with the Directors of Financial Aid, OASES, and the University Scholarship Office. Additionally, this position exercises authority for ordering and maintaining inventory of office supplies, holds regular training for staff related to travel, P Card, and performs other administrative tasks as requested. Minimum Education/practice Required Minimum Appropriate qualifications: Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. University Preferred Appropriate qualifications: Four year degree in a related business function and one year of practice in accounts reconciliation, business processing, office management, or human resources; or an equivalent combination of training and practice. Essential Job tasks The Business Services Coordinator is part of the Finance and Business Team within Enrollment Management. This position is seated in Financial Aid, however this individual provides financial, budgetary, and personnel support to units within Enrollment Management as well. The Business Services Coordinator's essential tasks are as follows: » Provides direct financial and budget management and oversight for their assigned units. » Initiates and provides personnel support to their assigned units. » Works with Department Directors, adjunct Directors, and staff to inform, instruct and ensure division and university processes and policies are upheld. » Assigns and maintains program budgets for Financial Aid, OASES, and the University Scholarship Office. » Records and tracks all transactions in Excel, or Google Sheets. » Manages funds and reconciles transactions in Budget with Banner. » Reviews and approves travel requests and expense reports that are submitted by unit staff. » Initiates and tracks contracts for Financial Aid, OASES, and the Scholarship Office through Contracts+. » Holds a departmental P Card for Financial Aid, and approves P-Card Expenses Reports for OASES and the University Scholarship Office. » Tracks some personnel actions (GA's, Temps, EHRA and SHRA staff). » Analyzes and presents budget reports to Directors, adjunct Directors, and Enrollment Management as needed. » Provides support to units during vacancies or absences. » Updates organizational charts as needed. » Maintains on-boarding and off-boarding guidance. » This position supports Financial Aid with some administrative tasks such as document scanning, mail distribution, and assisting the Director with special projects. Applicant must also: » Have a general expertise of accounting principles and human resource processes. » Have an intermediate level of Excel expertise. » Have the capability to multi-task. » Have a high level of organizational expertise. » Be detail-oriented. » Be resourceful and able to research and work independently while also being a team-player. » Be able to communicate effectively both verbally and via written communication with all University personnel. Other Work Responsibilities » Customer service, budget management, summarizing and reconciling information or financial data, and personnel administration are key functions in this position. » Direct responsibility for handling sensitive and or confidential information, University property, disbursements, or receipts. » Communicates regularly with facilities, travel services, business affairs, and other offices. » Clearly articulates factual information and program operations. Departmental Preferred practice, expertise, Training/Education » A minimum of a bachelor's degree in a related field and at least 1 year practice in a higher education setting » Two to three years of progressive practice working with budgets in a university office setting. (High degree of detailed work with financial forms, numbers, and reconciling of expenses from different budgets.) » Purchasing, reconciling funds, budgeting, and personnel actions in Niner Talent and Niner Works. » Intermediate to Advanced expertise in Microsoft Excel and Word/Google Suite. » practice with Banner Finance, Salesforce, Perceptive Content, and Concur or Bank of America Works. » Exposure to working in programs such as Bank of America Works, Concur, Salesforce or similar CRM, and Perceptive Content. » capability to juggle multiple priorities and work in a fast-paced environment. » Must present a friendly, student-service-oriented attitude. » expertise of Federal regulations regarding the awarding and disbursement of Title IV aid is a plus. » capability to work and present an inviting and welcoming environment to all stakeholders, customers and students with a student-service oriented attitude. » Strong attention to details needed for this position. Necessary Licenses or Certifications Work Location Cato Hall Posting date 09/17/2024 Closing date 09/24/2024 Proposed Hire Date 10/07/2024 Contact Information Special Notes to candidates UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits The finalist may be subject to a criminal background check and/or motor vehicle report. Please upload reference information including ?names, position titles and company/institutions, phone numbers, and email addresses of at least ?two? current/previous managers. » The Search Committee will not contact references without first verifying permission with the finalist ?. Please ensure your full range of expertise, expertise, abilities, practice, and education are listed on your application. » Do not write ?see resume' on your application when completing the job tasks section.Please ensure your application reflects the expertise, expertise, abilities, and practices to support your answers to the supplemental questions. (see the job tasks section of previous employment). Please submit a resume and cover letter with your application if requested. » These documents will be used to evaluate your written communication expertise as well as supporting documents of your expertise, expertise, abilities, education, and professional practice. Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * How did you hear about this employment opportunity? » UNC Charlotte Website » HERC Job Board » Inside Higher Education » Circa (formerly known as Local JobNetwork) » Another Website » Agency Referral » Advertisement/Publication » Personal Referral » Other » Where did you lgain about this posting? (Open Ended Question) » * Do you have a Bachelor's degree and one year of practice related to the area of assignment or equivalent combination of education and practice? » Bachelor's Degree with 1 year practice or Higher Degree » Associate's with 3 years practice » High School with 5 years practice » Less than listed combinations » * Do you have professional budget or administrative practice working in a college or university setting? If yes, please explain your practice. (Open Ended Question) » * Do you have practice working with financial forms, numbers, and reconciling expenses from multiple budgets? » Yes » No » * Do you have professional practice working in Banner Finance or an e-procurement system in a university setting? Yes/No » No » Yes » * Do you have practice with both Microsoft and Google Suite applications? Is so, please indicate which and the connected applications as well as your level of practice (beginner, intermediate, advanced). (Open Ended Question) Applicant DocumentsRequired Documents» Resume / Curriculum Vitae » Cover Letter / Letter of InterestOptional Documents » Contact Information for References Skills:
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