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Offer: New York, NY, US Tue, May 14 '24 OFFICE/BUSIN:Margaret Sullivan StudioJob description:OFFICE/BUSINESS MANAGEREmployer:Margaret Sullivan Studio Job location:New York, NY, US Published:Tue, May 14 '24 Pay:$50,000 - $60,000annually Margaret Sullivan Studio (MSS) is a women-owned, nationally recognized design firm located in New York City. We are pursuing an entrepreneurial, energetic, and ambitious person to join our growing 12-person studio. This position is for a Office/Business Manger who would work in tandem with an outside Bookkeeper and act as liaison between Principal/Project Managers/Staff and Bookkeeper This job demands a "people person" with strong numerical and organizational expertise, interpersonal and listening abilities, collaboration and team-building expertise, verbal and written communication, attention to detail, time-management and organizational abilities, customer service expertise, negotiation expertise A significant part of the job would include interacting with Principal, Project Mangers, and staff to listen to their questions and formulate answers and regular reporting that incorporate and address the Principal and staff perspectives. income $50,000 - $60,000 RESPONSIBILITIES Work with Principal, Business Consultant, Outside Bookkeeping Service, Outside Accountant, and MSS with the following responsibilities Business Management: Accounts Receivable including invoice creation, tracking, and following up for payment Assure reimbursable invoicing is up to date Record bank deposits Assist in Payroll as necessary Assist in Accounts Payable Record and code credit card transactions; Reclassifying and recoding transactions per Principal and Project Manager review Participate in development of and full responsibility to monitor and maintain in QuickBooks/Divvy/Float bothFirmwide Annual Budget and Individual Project Budgets Staff training as necessary in QuickBooks, Divvy, and Float Tracking and monitoring premiums and costs for all corporate andemployee insurance and benefits Tracking employee PTO Support staff members on projects as necessary General office and administrative coordination including office supply ordering, deliveries, office tidying, inventory, and office organization. Prepare Accounting’s weekly and monthlydocuments, and open issues for Principal review Get new Project Number from Bookkeeper Ensure all contracts and project numbers are current and filed properly Review and approve “regular” invoices to office for payment by Bookkeeper Support the P&L management and documentation Human Resources: Assist in maintaining office policies, procedures, and policy manual. Assist in new employee orientation process (with MSS team members) Manage Insurance Policy renewals, premiums, budgeting REQUIREMENTS Proficiency in Microsoft Office Suite including strong Excel expertise expertise of QuickBooks Online, Divvy, Bill.com, and Float preferred ABOUT US Margaret Sullivan Studio is an award-winning full service design firm focused on working with forward-thinking civic and cultural institutions. We envision, program, and design educational and cultural institutions for the 21st century. Our Studio is a national leader in developing new models for public libraries and civic spaces, and works with some of the most important public institution clients all over the country. MSS is a Minority and Women-Owned Business located in NYC and is committed to attracting diverse talent and cultivating an inclusive environment that encourages collaboration, creativity, and all styles of thinking to succeed. We prioritize building a company and a community where all people thrive and are inspired to do their best work every day. MSS is an equal opportunity employer without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, discapability, or other legally protected characteristics. We enjoy a shared positive attitude, curiosity, and mission-driven desire to design equitable communities. TO APPLY Send us your resume, references, highlights of what you’re passionate about and why this is the job for youView your Application History Skills:
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