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Offer: Business Services Coordinator - Journey:Rice UniversityJob description:Business Services Coordinator - JourneyBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.» Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write 'see resume' on your application when completing the job tasks section.» If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Position DetailsPosition InformationJob Title Business Services Coordinator - Journey Position Number 944632 Vacancy Open to All Candidates Time-Limited No Department Homepage https://admissions.ecu.edu/ Advertising Department ADMISSIONS Division Academic Affairs Classification Title 10739 Business Services Coordinator Competency Level 2 - Journey Working Title Business Services Coordinator - Journey Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $34,280 - $53,439 Anticipated Hiring Range $42,000 - $44,615 income Grade Equivalency GN07 Work Schedule Monday - Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Professional Organizational Unit Overview The Office of Admissions is the primary point of contact for a traditional first year student, transfer, or non-traditional adult student seeking admission to East Carolina University. The office is responsible for identifying and recruiting potential candidates with outstanding academic capability and potential and assisting in the application process to completion. Job tasks 40% Departmental Budget Oversight/compliance on audit guidelines for financial processes » Primary point of contact for timely and accurate payment of departmental accounts payable/receivables budgetary processes and documentation » Monitor monthly line-by-line expenditures and transactions for accurate funds, account codes, and budgeted balances, under supervision of the Director of Admissions on continuing fund balances, fiscal year-end planning, and Five-Year budget planning » Work with Materials Management and ITCS to submit contracts and technology/software requests through PORT » Maintain ECU issued PROCARD and confirm all purchases are approved and within the University purchasing card standards » Monthly reconciliation of all revenue and expense accounts and submits budgets transfers to offset deficits » Process miscellaneous departmental deposits into appropriate accounts with accuracy » Fixed Assets Annual Inventory Report » Assists in training new personnel in departmental financial procedures 40% Chrome River Travel/ProCard Administrator » Review/submit travel pre-authorization and post travel reimbursement, and ProCard reconciliation for high volume travel for all departmental recruitment and other office personnel » Monitors all department ECU issued ProCard purchases, ensuring University purchasing card standards and travel expenses are reconciled and within department budget » Assists in training new personnel in Chrome River and department travel/ProCard procedures 10% Departmental Kronos Super/Admin » Reviews/signs off for Admissions staff and students bi-monthly timecard to acexpertise time recorded and/or leave earned or taken on a timecard has manager approval and is correct and complete, and that a timecard has met the minimum number of required approvals. The Kronos system requires sign-off to advance a timecard for payment and to show the record as complete and closed for the pay period » Assists in training new personnel in Kronos responsibilities 10 % Other tasks » Manage Office Supplies Inventory and purchase supplies when needed » Utilize the Materials Management Work Order system for facility maintenance, housekeeping, moving services, etc. » Coordinates with ECU Surplus office for appropriate disposal of state-owned property within the department » Confirm departmental compliance with university policy for record keeping and retention » Special Projects as assigned by Director of Admissions » Backup for personnel actions within the unit Minimum Education/practice Bachelor's degree in business administration or a related discipline; or an equivalent combination of training and practice. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation None Preferred practice, expertise, Training/Education Administrative and office management practice is preferred. Excellent oral and written communication expertise, advanced proficiency in Microsoft Office PowerPoint and Excel, and broad working expertise of University budget practices are preferred. License or Certification required by the Department None Special Instructions to Applicant » Please ensure your full range of expertise, expertise, abilities, practice and education are listed on your application. Do not write ?see resume' on your application when completing the job tasks section. » If you answer the questions at the end of the application, please ensure your application reflects the expertise, expertise, abilities and practices to support your answers (see job tasks section of previous employment). » Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your expertise, expertise, and abilities. » candidates must be currently authorized to work in the United States on a full-time basis. Job Open Date 10/01/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 10/16/2024 Open Until Filled No Quick Link for Direct Access to Posting https://ecu.peopleadmin.com/postings/81124 Alternate option If no candidates apply who meet the required competency level and training & practice requirements, then management may consider other candidates. income would be determined located on budget, UNC income administration, and/or candidate qualifications. AA/EOE East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified candidates will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, discapability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or E-Mail: ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you practice any problems accessing the system or have questions about the application process, Contact Us by the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Please indicate where you learned about this job vacancy. » Chronicle of Higher Education » CareerBuilder » Greenville everyday Reflector » Raleigh News & Observer » InsightIntoDiversity.com » HigherEdJobs.com » InsideHigherEd.com » Monster.com » Indeed » ECU Website » Other » * Will you now or in the future require visa sponsorship for employment? » Yes » No Documents Needed To ApplyRequired DocumentsOptional Documents» Curriculum Vitae/Resume » Cover Letter » List of References Skills:
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