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Executive adjunct (Internal Employment Opportunity):Oregon State UniversityJob description:Executive adjunct (Internal Employment Opportunity)Bookmark this Posting | Print Preview | Apply for this JobPlease see Special Instructions for more details.This is an Internal Employment Opportunity.To ensure full consideration, applications must be received by May 20, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Lynn Gonzalez at Lynn.Gonzalez@oregonstate.edu or 541-737-1136. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment Audit, Risk and Compliance (UPR) Position Title Executive adjunct Job Title Executive adjunct (Internal Employment Opportunity) Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary This is an Internal Employment Opportunity. The Office of Audit, Risk, and Compliance is seeking an Executive adjunct. This is a full-time (1.00 FTE), 12-month, professional faculty position. The executive adjunct (EA) reports to and provides executive-level, confidential administrative support to the chief executive of audit, risk and compliance (CEARC) and to the Office of Audit, Risk and Compliance (OARC). The EA builds connections and relationships to support the CEARC's work and the work of all office employees. The position of EA is a critical component within the OARC, setting the office's tone and professional ethic. The EA must exercise exceptional interpersonal communication expertise, professionalism, collaborative approaches, diplomacy, and good judgment in responding to institution representatives, the public, and staff. This position requires strong organizational, writing and editing expertise, and a high level of decision-making and judgment on complex and sensitive issues. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 60% - Executive Support: » Works directly with the CEARC on a variety of projects and assignments including assisting in research of various topics, drafting, and editing reports and executive-level correspondence, and creating materials for presentations to university officials and professional organizations. » Edits and formats OARC materials for presentation to the OSU Board of Trustees. » Provides support for OARC meetings - both internal and with external partners - including scheduling, drafting agendas, assisting in the development of presentation materials, recording minutes or notes, and ensuring follow- up on meeting action items, as needed. » Provides support for the CEARC's calendar, including monitoring for maximum efficiency and assessing the need for schedule revisions, coordinating with the CEARC accordingly. » Provides administrative support for quarterly Compliance Executive Committee (CEC) meetings, working in conjunction with the Office of the Provost as needed. Responsibilities include scheduling quarterly meetings, preparing agenda materials, and organizing presenters. Maintains all official records for the CEC meetings including charter and membership lists. » Coordinates Enterprise Risk Management preparation meetings with key stakeholders, Board of Trustees, OSU leadership abilities, and the President. » Schedules campus wide annual risk assessment meetings with key leaders at OSU and the Executive Audit Committee in preparation for Board of Trustees meetings. » Other tasks and projects as assigned. 40% - Office Administration: » Processes office fiscal transactions, including procurement, in conformity with OSU policies and procedures. Presents the reconciled office travel and expense card statement, and fiscal and budget reports to the CEARC monthly for approval. » Evaluates current and prior year office expenses and develops initial budget estimates for the CEARC as part of the annual budget process. » Manages the process for external audit contracts and other agreements; verifies all invoices and payment requests are in conformity with contract terms; maintains a database of all contracts to ensure contracts are valid and current; initiates with central purchasing the request for proposal process before the expiration of contracts. Plans events, including scheduling facilities, catering, and reserving equipment, and assists staff in preparing event materials. » Maintains the office website, making updates as needed and working with the web services group for higher-level changes. » Manages electronic and hard-copy recordkeeping systems in conformity with OSU record retention policies. » supervises office operations including equipment inventory, office maintenance, phones and conference room coordination. » Prepares recruitment requests for new personnel searches, places advertisements, schedules interviews, makes travel arrangements, completes required personnel and appointment forms, and coordinates onboarding for new employees. » Initiates and coordinates annual performance evaluation process. » Assists in the completion of exit procedures for departing employees. » Provides supervision support for office administrative or student workers. » Other tasks and projects as assigned. What You Will Need » Minimum of three years of practice providing administrative support to a senior leader in a similarly complex and confidential environment. » Demonstrated capability to appropriately handle highly sensitive and confidential material/information, showcasing the trust placed in this function. » Excellent interpersonal communication expertise. capability to collaborate in a team environment, work with a broad spectrum of constituents, and work independently as necessary, providing ample opportunities for personal growth and development. » capability to evaluate priorities in a dynamic setting and manage multiple tasks to effectively plan and prioritize simultaneous projects with strict deadlines. » Excellent writing expertise and attention to detail in drafting, editing, and proofreading a wide variety of executive-level communications and documents, such as materials for the Board of Trustees, meeting agendas, technical reports, and executive correspondence. » Demonstrated commitment to promoting and enhancing diversity, equity, and inclusivity. » Proficiency with office software applications, including email, calendars, word processing, spreadsheets, and databases. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Bachelor's degree. » significant practice working in higher education. » An knowledge of accounting, auditing, risk, or compliance functions Working Conditions / Work Schedule This position may require, at times, the need to work after hours to complete projects/deadlines. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $51,072 - $86,904 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/19730 Posting Detail Information Posting Number P08050UF Number of Vacancies 1 Anticipated Appointment Begin Date 07/01/2024 Anticipated Appointment End Date Posting Date 05/13/2024 Full Consideration Date 05/20/2024 Closing Date 05/27/2024 Indicate how you intend to recruit for this search Competitive / Internal Special Instructions to candidates This is an Internal Employment Opportunity. To ensure full consideration, applications must be received by May 20, 2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. For additional information Contact Us by: Lynn Gonzalez at Lynn.Gonzalez@oregonstate.edu or 541-737-1136. OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).» * Internal employment opportunities are filled from within the institution by candidates who are current, or recent, members of the OSU Community. Please indicate how you meet this criterion. See: http://hr.oregonstate.edu/jobs/oeshtxt/111 for details. (Open Ended Question) Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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