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Offer: Adminstrative Associate I:University of MemphisJob description:Adminstrative Associate I
Posting DetailsPosting InformationPosting Number: SAECC3911 Advertised Title: Adminstrative Associate I Campus Job location: Park Avenue Campus (Memphis, TN) Position Number: L22907 Job Category: Staff (Hourly/Monthly) Department: Loewenberg College of Nursing Minimum Position Appropriate qualifications: Bachelor's Degree in significant area and two (2) years of appropriate practice. significant practice may substitute for required education. Special Conditions: The department is especially interested in candidates with expertise of University policies and procedures, and practice using TigerBuy, Banner, E-courseware, and Microsoft Suite. This is a Limited position contingent upon funding availcapability. Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m. May need to work/travel beyond normal work schedule Posting Date: 07/11/2024 Closing Date: 07/21/2024 Open Until Screening Begins: No Hiring Range: $43,888 per year Full-Time/Part-Time: Full-Time: Benefits Eligible Working Conditions: While performing the tasks of this job, the employee is regularly required to sit; use hands to handle, or feel; and talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee is occasionally required to stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision. Additional Working Conditions: Special Instructions to candidates: All applications must be submitted online at workforum.memphis.edu. candidates must complete all applicable sections of the online application to be considered for a position. Please upload a cover letter, resume, and reference list after completing your application, if required by the system. Required work practice is located on full time hours. Part time work practice will be prorated as listed. Candidates who are called for an interview must notify the Department of Human Resources in writing of any reasonable accommodation needed prior to the date of the interview. Is this posting for UofM employees only?: No Positions Supervised: expertise, expertise, and Abilities: Communication: capability to convey information and ideas through a variety of media to individuals or groups; capability to adjust language or terminology to meet the needs of the recipient(s). expertise and practice in public relations. Office Technology: capability to utilize office equipment and other significant technology (software, and systems) to meet work needs. Working expertise of office practices and methods and practice and familiarity with using various office technologies, as well as Microsoft Office Suite, Microsoft Teams, and Zoom. expertise of or availability to lgain and use university systems such as Chrome River, Purchasing Card guidelines, and Banner/SSRS Reporting. Work Coordination: capability to facilitate the flow of work, facilitate or direct the office support activities, and coordinate work with staff; capability to maintain internal and external contacts for work coordination. Able to anticipate and independently resolve inevitable schedule conflicts that arise between regularly scheduled, ?standing? meetings and emerging concerns that require the Dean's immediate attention. Problem-Solving: capability to understand issues and identify problems and opportunities to determine the appropriate course of action. Able to work effectively with a wide variety of constituents in a diverse community, and to use tact and discretion when dealing with a variety of issues. Information/ Records Administration: capability to apply expertise of data collection and storage to compile, assimilate, and organize printed and electronic information. Additional Position Information: Benefits of Employment (Applies to full-time, non-police employees only): Job tasks tasks & Job responsibilities: Supports the Associate Dean for Research in Nursing. Disseminates departmental information, including copying and collating materials for use in reports and presentations, distributing information to specific parties, and creating presentations. Organizes and maintains departmental records and documents. Screens meeting requests and maintains the Associate Dean of Research's calendar, including coordinating and scheduling meetings for faculty within the department, university, and with people outside the university. Drafts, proofreads, and/or edits a variety of materials. Ensures materials, reports, and documents for signature are accurate and complete. Takes, transcribes, and distributes meeting minutes. Copying, printing, and/or distributing materials, calendar, and travel. tasks & Job responsibilities: Assists internal and external visitors and callers, including directing them to the appropriate person/department, procedural information, or meeting location. Review incoming mail, internal forms, and other paperwork to ensure completeness, accuracy, and conformity within established procedures. Routes mail, internal forms, and other documents to the appropriate individuals and departments for approval or action. Monitors Department Information email account. tasks & Job responsibilities: Assists faculty with administrative tasks related to research. Serves as an informational resource. Conducts basic research for Associate Dean of Research, including compiling, analyzing, and summarizing information for reports and correspondence. tasks & Job responsibilities: Plans department events, including meetings, retreats, socials, symposia, workshops, retreats, colloquia, and seminars. Prepares budgets and processes invoices for events. Researches and handles all logistical elements, including venue bookings, room rentals, AV rentals, and caterers. Manages set-up, tear-down, and clean-up operations, and addresses any issues that arise. Makes travel arrangements for visitors, including guest speakers and faculty candidates. Researches and handles flight bookings and lodging reservations. Creates and distributes everyday visitor itineraries, including meetings, presentations, and meals. tasks & Job responsibilities: Enters Tiger Buy/Pcard requisitions. Monitors and maintains the inventory of supplies. Ensures receipt of all ordered supplies and follows up with vendors as necessary for missing or returned items. Reconciles PCard monthly. tasks & Job responsibilities: Performs other related tasks as assigned. Supplemental QuestionsRequired fields are indicated with an asterisk (*).* Please describe your work practice working with grants. (Open Ended Question) Applicant DocumentsRequired Documents» Resume » Cover Letter » References List » Unofficial Transcript Optional Documents » Other Document 1 Skills:
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