Job details |
|||||||||||||||||||||||||||
|
Offer: Administrative Specialist, Pre-Professional Programs:Lamar UniversityJob description:Administrative Specialist, Pre-Professional Programs
Posting DetailsPosition InformationPosting Number: 20112904 Position Title: Administrative Specialist, Pre-Professional Programs FTE: Employment type: Staff Department: College of Arts and Science Dept Position Summary Information Job Summary/Basic Function: About the function: Performs a wide variety of administrative support services for LU Pre-Professional Programs in the College of Arts and Sciences. Provides administrative support through problem solving, organization and office management skills. Develops and maintains electronic student databases. Assists with data collection, reports and student advising for online students. Uses advanced Microsoft Word, Excel and Access software skills. Has some latitude in decision-making in carrying out routine phases of work, giving information, maintaining electronic records and files, and creating/preparing routine reports. Works closely with Director of Pre-Professional Programs for related activities. Reports to the Director of Pre-Professional Programs for overall pre-Professional activities and personnel issues. What You'll Do - Position tasks » Processes and maintains record of Pre-Professional advising appointments, emails to/from students and faculty pertaining to enrollment, advising and information regarding the program. » Provides administrative support to the Pre-Professional Programs office. Assists other administrative staff as needed in the College of Arts and Sciences. Performs receptionist activities for all areas of the Pre-Professional Program, including good customer service; greets visitors and students and ensures phone calls are answered promptly and directed appropriately. Serves as an essential communication link among faculty, students, general public, professional programs and internal university constituents. » Provides support to Pre-Professional Office Staff in implementing all Program activities including word processing, printing and copying course materials. Provides administrative functions for special projects in the College of Arts and Sciences. » Assists Director in admissions and progression activities including preparing and maintaining student electronic files, notifying students of advising campaigns, securely maintaining students' records and responding to questions about the pre-Professional program from the public and students. » Develops and maintains student databases. Maintains on-line student records. » Provides administrative functions for various committees (Pre-Professional Interview Committee, Pre-Professional Awards Committee) assigned by the Director of Pre-Professional Programs. » Assists Director in meeting program goals/standards by gathering data for and processing annual reports and responding to questionnaires connected with student success and the COAS strategic plan. Assists in preparation of pre-Professional Program reports using advanced skills in Microsoft Word, Excel, and Access. » Processes degree plans and recommendation papers for graduating students. » Processes and maintains record of travel request forms, vouchers, and receipts for staff reimbursement. » Assists with general Pre-Professional Program tasks (for example, deliveries on-campus, mail pick-up, copying papers, answering phones, filing, shredding, course materials. troubleshooting in covering current and prospective students' questions/issues, etc. » Performs other tasks as assigned. Key Competencies: » Demonstrate expert expertise of office management skills. expertise of academic settings » Advanced skill in using Microsoft Word, Excel, FileMaker Pro, PowerPoint, e-mail, Banner, and Internet performance. » Word process at least 55 words per minute » Communicate using excellent verbal skills. » Navigate in LU Lgain (Blackboard) learning management system. » Demonstrated relicapability in attendance and punctuality. » Skill in using photocopiers, FAX machines, multi-line phone systems and other office machines. » capability to understand and follow moderately complex oral and written instructions. » capability to effectively and tactfully interact with students, prospective students and the general public. » capability to deal with several events at once, while effectively completing assigned work in a timely manner. » capability to work cooperatively with fellow employees and managers. » capability to work in fast paced situations. » Adhere to university and College of Arts and Sciences policies. Physical Requirements: Able to lift 25 lbs and be able to execute a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing and walking between buildings. Who We Are: Lamar University is an accessible global university for life-long learners with a passion for broad-located community engagement. As a vital contributor to the socioeconomic wellbeing and resilience of the Gulf Coast region, our skills is recognized locally and beyond. Lamar University is home to more than 17,000 students and is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 100 degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University is committed to fostering a culture where students, faculty and staff of all backgrounds can learn, work, and serve. advantages: » Health, dental & vision insurance » Life insurance » State of Texas Retirement plans » Tuition covered at 100% for employees, spouses and/or eligible dependent. » Paid time off - vacation, sick, and holidays. To see more information about the available benefits, please visit: Insurance - Lamar University Minimum Appropriate qualifications: » Associate degree or two years of college coursework related to job functions, or combination of education and practice in related field (2 years of practice = 1 year of formal education). » One year of secretarial or office practice required EEO Statement: Lamar University is An Equal Opportunity Employer Veteran's Preference Statement: Lamar University is proud to provide employment preference to veteran candidates in conformity with Texas 805 Government Code, Section 657.003. Preferred Appropriate qualifications: » Three years of secretarial or office practice preferred; practice in educational setting. Security Sensitive Statement: This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. income: $26,571 - $34,542 Work Employment Type: Application Information Posting Date: 05/13/2024 Close Date: 08/13/2024 Open Until Filled: No Special Instructions: Posting Specific QuestionsRequired fields are indicated with an asterisk (*).» * Are you claiming Veteran's Preference in conformity with Texas Senate Bill 805, Section 657.003? PLEASE READ IMPORTANT INSTRUCTIONS: To be considered for Veteran's Preference, candidates must complete and email to jobs4vets@lamar.edu a Standard Form 15 located at https://www.opm.gov/forms/pdf_fill/sf15.pdf to include the required documents per the instructions on the form. Emails MUST also include position titles and posting numbers for each and every position applied for. candidates WHO FAIL TO EMAIL ALL REQUIRED DOCUMENTS BEFORE A POSTING CLOSES WILL NOT BE AWARDED VETERAN'S PREFERENCE. » Yes » No » * Do you have an Associate degree or two years of college coursework related to job functions, or combination of education and practice in related field? (2 years of practice = 1 year of formal education). » YES » NO » * Do you have one year of secretarial or office practice? » YES » NO Applicant DocumentsRequired Documents» Resume » Cover Letter Optional Documents » Miscellaneous Skills:
|
|||||||||||||||||||||||||||
|