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Executive adjunct ? Academic Affairs:Oregon State UniversityJob description:Executive adjunct - Academic AffairsBookmark this Posting Print Preview | Apply for this JobPlease see Special Instructions for more details.To ensure full consideration, applications must be received by 10/21/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates.When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with expertise, education, and practice. For additional information Contact Us by: Mary Gardner mary.gardner@oregonstate.edu 541-737-5105 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Position DetailsPosition InformationDepartment VP Academic Affairs (XUS) Position Title Executive adjunct Job Title Executive adjunct - Academic Affairs Appointment Type Professional Faculty Job Location Corvallis Benefits Eligible Full-Time, benefits eligible Remote or Hybrid option? Job Summary The Division of Academic Affairs is seeking an Executive adjunct. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Executive adjunct for Academic Affairs (EA) provides executive assistance, operational coordination, and office management in support of the Associate Vice Provost (AVP) for Academic Affairs (AA) and the AVP for Teaching and Learning and the programs, centers, and initiatives in their portfolio. This includes assistance for the Center for Teaching and Learning (CTL), Core Education and related pedagogical support, Assessment, and Undergraduate Academic Affairs. The DAA advances and supports rigorous, transformative education that is accessible to all learners. DAA offers support to programs across modalities, creates opportunities for experiential learning, and supports faculty excellence in teaching and learning-all of which enhance student success at OSU. The EA reports jointly to the AVPs for Academic Affairs and Teaching and Learning. The EA will develop, implement, and enforce plans, policies, procedures, systems, programs, and performance standards. The EA tracks resource needs and priorities and makes recommendations to the team. The EA will continuously provide high level of responsiveness, exceptional customer service, and will be responsible for administrative operations (budget, IT, positions, and activities). The EA maintains confidentiality of privileged information and performs a wide variety of tasks that require tact, sensitivity, independent judgment, diplomacy, discretion, and flexibility. The EA works in a proactive and positive manner and anticipates the needs of the AVPs and of the programs they supervise while fostering a culture of excellence, equity, and inclusion within their areas of responsibility. Why OSU? Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply expertise, tools and expertise to build a better future for all. FACTS: • Top 1.4% university in the world • More research funding than all public universities in Oregon combined • 1 of 3 land, sea, space and sun grant universities in the U.S. • 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties • 7 cultural resource centers that offer education, celebration and belonging for everyone • 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates • 35k+ students including more than 2.3k international students and 10k students of color • 217k+ alumni worldwide • For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total compensates Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: • Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources. • Retirement savings paid by the university. • A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. • Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to lgain more about the full value of the benefits provided at OSU. Key Responsibilities 65% EXECUTIVE ASSISTANCE: » Strategic, confidential management of the calendars for the AVPs. » Discreet screening of incoming calls to offices in Academic Affairs and assisting their unscheduled visitors. » Respond to incoming requests; respond with flexibility to urgent or unexpected requests. Ensure that milestones, goals, and deadlines are met. » Manage confidential information related to the work of AA. » Assist with strategic planning and/or initiatives. » Manage personnel searches for direct reports to the AVPs. » Coordinate annual performance evaluation process for direct reports to AVPs. » Arrange for meetings and travel for the AVPs. » Interface professionally with people from all levels of the University, and with individuals outside of the University, including individuals who may be upset. » Plan and prioritize simultaneous projects with strict deadlines and manage multiple tasks and shifting priorities while coordinating a high volume of incoming work. » Advise the AVPs on appropriate processes and procedures to follow or contacts to coordinate with to accomplish the goals of the Division of Academic Affairs. » Critically analyze any obstacles to the success of the day-to-day work of the AVPs and problem-solve ways to overcome those obstacles independently and/or with those impacted. » Prepare, track, and manage agendas and follow up items for committees, workgroups, task forces and other working groups facilitated by the AVPs. » Author and/or edit correspondence and documents/materials. » Proactively assist in managing expenses, reconciliations, and responsibilities for the AVPs and the programs in their portfolios in consultation with Division of Academic Affairs and Oregon State University colleagues. » Initiate budget transactions for partnering in sponsorships and events/activities. » Assist with preparing annual reports. » Work closely with DAA Executive adjuncts (DAA, Office of the Registrar, and Library) coordinating events, projects, or covering vacations and time off as needed. 20% OPERATIONAL COORDINATION: » Maintain contact and email lists; schedule meetings and manage logistics. » Facilitate internal communications. » Assist AVPs with business processes for timely and accurate completion of those processes; coordinate for processes that require hierarchy of authority/administration. » Coordinate planning details for internal and external events for faculty development initiatives. 10% OFFICE MANAGEMENT: » Assist with office space allocation, supplies, furnishings, and equipment for the Center for Teaching and Learning and AA programs broadly. » Participate in the development and implementation of policies, procedures, and practices within AA. » Supervise classified employees within the ROTC program; Plan, organize, assign, and review support staff's work, ensure deadlines are met by regulating workloads appropriately. Coordinate work and leave schedules. Authorize overtime. Identify training needs of support staff. Work with staff to provide opportunities for professional development. » Encourage and participate in activities that foster an environment that is diverse, equitable, inclusive, and fosters a sense of belonging for reporting employees and co-workers. » Coordinate website editing and content development. » Audit and update Standard Operating Procedures. 5% OTHER AS ASSIGNED What You Will Need » Bachelor's degree » Substantial executive administrative or business management practice in a complex institution. » 3 years of professional practice managing complex scheduling needs for multiple executives with a high level of attention to detail and accuracy. » 3 years of practice executing and managing meetings and events for executives, for example their programs/departments, committees, and task forces. » 3 years of professional practice managing employees. » Strong time management expertise including capability to prioritize projects and deadlines. » Effective communication and interpersonal expertise, including the capability to communicate diplomatically. » Demonstrated capability to provide a very high level of responsiveness and exceptional customer service. » Web editing practice. » Proven skill in Microsoft Office Suite and web-located applications. » capability to maintain confidence in sensitive matters and manage sensitive and confidential materials and information. » Self-discipline, sound judgment, anticipatory and reasoning expertise. » Commitment to promoting and enhancing diversity and contributing to a civil, respectful, and collegial work environment. This position is designated as a critical or security-sensitive position; therefore, the incumbent must prosperously complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. What We Would Like You to Have » Professional work practice in a higher education setting. » practice managing an office of two or more employees, including technology needs, inventory, and supplies management. » Basic budgeting and accounting practice. » practice developing and updating Standard Operating Procedures. » practice working with various administrative software platforms such as Concur, Benny Buy, CORE, Banner, or DocuSign. Working Conditions / Work Schedule Normal office working conditions with some travel required as necessary. Work will take place primarily on the Corvallis campus with some travel as needed to the Bend, Newport, and other OSU locations. Pay Method income Pay Period 1st through the last day of the month Pay Date Last working day of the month Recommended Full-Time income Range $51,072-$86,904 Link to Position Description https://jobs.oregonstate.edu/position_descriptions/160509 Posting Detail Information Posting Number P08541UF Number of Vacancies 1 Anticipated Appointment Begin Date 12/01/2024 Anticipated Appointment End Date Posting Date 10/07/2024 Full Consideration Date 10/21/2024 Closing Date 10/28/2024 Indicate how you intend to recruit for this search Competitive / External - open to ALL qualified candidates Special Instructions to candidates To ensure full consideration, applications must be received by 10/21/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to candidates. When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and practice have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. Starting income within the income range will be commensurate with expertise, education, and practice. For additional information Contact Us by: Mary Gardner mary.gardner@oregonstate.edu 541-737-5105 OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the capability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide variety of lived practice including involvement with the justice system. This job has ?critical or security-sensitive? responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, Contact Us by OSU's Employee and Labor Relations team at E-Mail: employee.relations@oregonstate.edu. Supplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents» Resume » Cover LetterOptional Documents » VETERANS ONLY: Must provide proof of Veteran Status (DO NOT upload any unrelated documentation - information uploaded to this field will be removed once reviewed) Skills:
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